The Ugandan Jobline

• To maintain cashbooks as recommended and ensure timely submission.
• Monitor systems for financial operations in all field offices in
  accordance with the Global DRC Operations Handbook and Local Finance
  Manual and donor regulations, including systems for cash flow management,
  budgeting, consolidation of accounting information, internal controls,
  financial reporting, financial record-keeping and compliance.
• Maintain banking relations, plan and monitor country cash flow
  requirements to ensure the smooth implementation of DRC NURI project.
• To monitor the petty cash handled by the finance staff.
• Develop annual fiscal year budgets with the Area Managers and
  implement grant budgeting and forecasting systems with Area Managers.
• Develop and maintain local office policies and procedures and
  provide training for all issues related to local financial matters.
• Analyse compensation packages, taxation requirements and human
  resource policies for local staff to ensure that DRC has adequately
  planned for of local staff compensation and benefits.
• Oversee management of insurance coverages for DRC staff and
  properly.
• To ensure timely payment of salaries, and all suppliers/partners’
  invoices by finance.
• To supervise the preparation of vouchers and related invoices.
• To ensure cash counts cash are at least done once per week with the
  admin/finance officer, and at the end of each month before closing
  accounts.
• To monitor cash flow and liquidity of the NURI project.

• To prepare quality financial reports for HQ review and ensure timely
  submission to the donors.
• To compile the accounting and financial data for the monthly report.
• To prepare the monthly accounting report as required by the DRC
  Uganda, regional office and HQ.
• To maintain a timely and proper organization of the accounting
  supporting documents into files according to DRC requirements.
• To report on Support Services Key Performance Indicators.

• To ensure that a financial and administrative related information is
  accurate and is well maintained. This includes an overall planning, budget
  and control of expenditures for shared operational costs, but also
  coordination of budgeting and expenditure related to programme
  implementation.
• To prepare the cash transfer’s request for HQ whenever needed.
• To update and share regularly the financial documents, allowing an
  accurate/timely/safe financial management of the programme.
• Implement all relevant financial control tools within the country
  programme.

• Ensure DRC procurement guidelines are adhered to.
• Actively engage and support the program teams in procurement
  planning to ensure timely delivery of project inputs and activities.
• In liaison with Country Office Kampala, identify, negotiate and
  implement contract & framework agreements which result in efficiencies
  in line with financial and forecasting requirements.
• Maintain accurate auditable records of all procurement process which
  result in high process compliance.
• Administer contract performance, including delivery, receipt,
  warranty, damages and insurance.
• Plan and engage with Project Managers to understand contract
  specifications and with suppliers to develop a profile of delivery
  capability which results in effective market engagement.
• Conduct efficient and collaborative procurements which are DRC and
  donor compliant (advice, tendering, evaluation award & contract
  management) and which result in a high value adding commercial outcome.
• Build supplier, category and market understanding through
  performance management, research and stakeholder briefings which result in
  the management of commercial issues throughout the procurement cycle.

• Supervise administration tasks in NURI project. This includes human
  resources, IT, procurement and logistics.
• To train, support, supervise and monitor the finance staff ensuring
  that HQ/donor procurement guidelines are followed.
• To organise the administrative work and distribute administrative
  tasks.
• To report on administrative achievements to the Head of Support
  Services.
• To supervise internal and external audits and implements corrective
  actions related to the DRC standards for operations.
• Lead in training plan and training needs assessments as part of
  improving compliance with DRC standards. This includes on-the-job
  training, instructions and relevant follow up measures, as well as the
  design and conduct of more topic-bound training sessions.
• Lead in systems development and roll out of systems already
  developed in close cooperation and coordination with DRC’s Regional office
  and headquarters. This includes tools for monitoring shared expenditures.
• Act as the DRC Uganda Code of Conduct and accountability focal
  point.

• To share and coordinate the administration and finance information
  with the Head of Support Services and other senior staff.
• Where needed to attend the meetings organized internally as well as
  those arranged by relevant donors and NGOs on administration and finance.
• Any other duties as agreed with the Head of Support Services.

• The ideal candidate for the Danish Refugee Council (DRC) Support
  Services Manager job placement should hold a Bachelor’s Degree in
  Financial, Accounting, Commerce – mandatory
• Professional qualification ACCA, CPA or similar – mandatory
• Post graduate degree is desirable
• A minimum of eight years of relevant work experience in INGOs with a
  focus on financial management.
• Five years of relevant experience in a developing country.
• Relevant work experience from Northern Uganda.
• Proven ability in the implementation of large-scale programs.
• Experience with cash transfer programs, particularly cash for work.
• High integrity, pro-active, stable, robust character and a good
  team-player
• Highly motivated, results-oriented, and with well-developed
  problem-solving skills.
• Ability to cope with heavy workloads and to work under pressure to
  meet tight deadlines.
• Excellent management, analytical and negotiation skills.
• Proven commitment to accountability practices.
• Proven ability to prioritize tasks, meet deadlines, and work with
  limited supervision
• Strong information technology skills.
• Experience working with an ERP system is desirable.
• Excellent Communication skills in English required.

Related Jobs