Operations Manager Job Placement – Global Health Corps (GHC)

Job
Title:            
 Operations
Manager
Organisation: Global
Health Corps
Duty Station: Kampala,
Uganda
Reports to: Uganda
Country Manager
About US:
Global Health Corps
(GHC) is building a new generation of global health leadership. We believe that
solving the world’s most pressing global health challenges requires better and
more connected leaders who are able to work across traditional boundaries like
geography, sector, and issue area to engineer stronger global health systems.
We need more than clinicians and providers; we need management consultants,
engineers, artists, and architects. We need new leadership voices and new
perspectives, especially those representing the populations most often left out
and unheard.
Through a one-year
fellowship program, fellows address a wide-range of health issues with
high-impact grassroots organizations, NGOs, and ministries of health in Rwanda,
Malawi, Uganda, Zambia, and the United States. Fellowship positions are
demand-driven, ensuring that our fellows fill real-time health systems gaps and
serve to amplify the great work already in progress. Placement organizations
benefit from the skills and energy of fellows, as well as the support of
GHC.  We are building a network of young
changemakers who share the common belief that health is a human right.
Job Summary:  The Operations Manager oversees fellow safety
& security, event logistics, and the team’s budget.  S/he is adept at juggling many priorities at
the same time and can efficiently toggle between high-level stakeholder
negotiations and detailed reporting of each of the country team’s
expenditures.  The Uganda Operations
Manager is a meticulously organized, proactive and creative problem solver who
look for the opportunities in challenges. 
S/he exercises sound judgment and discretion when dealing with sensitive
matters impacting our fellows and feels comfortable working with a multitude of
vendors to support programs in the region. 
In order to carry out these responsibilities, s/he will work closely
with colleagues across all teams, particularly the Uganda Country and Central
Operations teams.
Key Duties and Responsibilities: 
Finance:
  • Implements and improves fiscal systems, ensuring established GHC
    procedures are followed
  • Prepares accurate and timely monthly expense reports, including
    submission of all receipts and the reconciliation of the bank accounts and
    petty cash
  • Prepares detailed cash flow forecasts each month
  • Prepares cash reconciliations and corresponding reports
  • Negotiates contracts with vendors and confirms all invoices and
    payments are in alignment
  • Tracks expenditures associated with alumni chapter projects and
    fellow professional development funds, ensuring adherence to the budget
    and proper reporting
  • Leads the Uganda financial audit to satisfy NGO Board registration
    requirements
  • Completes special projects which may include supporting tax and
    registration compliance
Health, Safety and
Security:
  • Oversees safety and security for fellow housing which includes
  • Selecting housing according to GHC’s security standards
  • Resolving any issues or concerns that arise
  • Conducting inspections and follow-up throughout the year
  • Tracks and analyzes current events and emerging risks, keeping staff
    and fellows informed and providing advice on how to avoid and respond to
    such risks
  • Engages with the local community of security actors in the country
    (e.g. OSAC Council, counterparts at placement organizations, police) to
    monitor, understand and assess risks that may impact the GHC community
  • Conducts security walkthroughs of all event venues and partners with
    the facility to address any deficiencies
  • Identifies and establishes partnerships with health facilities to
    provide services during retreats
  • Conducts quarterly security drills to ensure fellows are familiar
    with security protocols
  • Identifies and vets ground transportation vendors based on safety,
    cost, and customer service
  • Provides recommendations and local context on organizational safety
    and security protocols
  • Guides the team on trusted health and wellness resources in-country
Operations and
Logistics Management:
  • Manages logistics, procurements and contracts for GHC events
  • Coordinates staff and fellow travel for retreats and in-country
    visits to placement sites
  • Provides logistical support to visiting GHC staff
  • Oversees the inventory of GHC property, ranging from laptops to
    furniture; Reports inventory to Central Operations team and supports with
    maintenance or replacement needs
  • Partners with the year-end retreat coordinators to select the event
    venue, arrange ground transportation, identify nearby health facilities
    and address health, safety and security matters
Administrative
Support:
  • Manages the country office’s relationship with the landlord and the
    administration of the office lease 
  • Works with the NGO Board, the Directorate of Citizenship and
    Immigration, and GHC’s lawyers to ensure seamless processing of work
    permits for international fellows
  • Coordinates visa processing with the Ugandan fellows and the U.S.
    Consulate 
  • Partners with the GHC lawyers, the Central Operations team and
    relevant statutory bodies to track NGO policy changes and requirements to
    ensure full compliance
  • Fulfills any other assignments delegated by the Uganda Country
    Manager

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree
  • Five to seven years of operations planning and analysis experience,
    preferably in a global matrixed organization
  • At least three years of work experience in Uganda
  • Experience scaling systems and solutions for a growth-stage organization
  • Knowledge of Duty of Care standards and security measures
    appropriate for an international NGO
  • Contract and financial management experience a plus
  • Ability to consistently track news and current events to develop
    actionable analyses from a safety and security perspective
  • Proven track record of managing, prioritizing and completing
    multiple projects efficiently and on time
  • Tech savvy and interest in new technologies and information
    management systems; ability to use Google tools, Asana, Dropbox and other
    online platforms to streamline work
  • Proven track record of strong organizational and time management
    skills
  • Top-notch attention to detail
  • Commitment to social justice and passion for global health equity
  • Long-term legal work status in Uganda required
  • Due to the high volume of applications received, only those selected
    for an interview will be contacted.
How to Apply:
All suitably
qualified candidates are encouraged to send their applications online at the
link below.
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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