Oil Jobs – Logistics & Stores Officer – Petroleum Authority of Uganda (PAU)

Job Title:       Logistics & Stores
Organization: Petroleum
Authority of Uganda (PAU)
Duty Station: Kampala,
About US:
The Petroleum
Authority of Uganda (PAU) is a statutory body established under Section 9 of
the Petroleum (Exploration, Development and Production) Act 2013, and in line
with the National Oil and Gas Policy for Uganda which was approved in 2008. The
PAU’s mandate is to monitor and regulate the exploration, development and
production, together with the refining, gas conversion, transportation and
storage of petroleum in Uganda. This includes ensuring that petroleum
operations in Uganda are carried out in accordance with the relevant laws,
regulations, guidelines, statutes and in line with international best practice
for the petroleum industry.
Job Summary:  The Logistics & Stores Officer will
receive, issue out, and reconcile the PAU inventory in the Central Store so as
to facilitate business continuity.
Key Duties and Responsibilities: 
  • Verifies that all documents for supplied items required are
    available and identifies discrepancies on documents if any
  • Acknowledges receipt and storable items in liaison with users to
    check quantity, quality and specifications against the delivery note and
    avails relevant information to PDU to facilitate payment of service
  • Organizes the store for new items and arranges them in stores in an
    orderly manner to ease counting and retrieval.
  • Implements the mechanisms in place to monitor the out flow of the
    various items from the stores to ensure proper accountability.
  • Files all documents properly in an orderly classification and codes.
  • Generates periodic reports on stock balances and Valuation.
  • Prints out the stock list, carries out a stock count and develops a
    variance report for action by the line manager.
  • Reconciles physical balance against book balance, and takes
    appropriate action.
  • Conducts the Annual stores reconciliation in line with the statutory
  • Manages the asset engravement activities for easy identification of
    PAU fixed assets.
  • Prepare insurance schedule of PAU Fixed Assets and submit to
    procured insurance company for acquisition of appropriate insurance policy
  • Prepare and submit compensation claims for assets that have suffered
    insured risk to the insurer
  • Verify and certify payment schedules and invoices submitted by
    insurance company for payment of premium in respect of various policies
  • Organize physical assets verification exercise and review
    verification reports and authorize register update with the findings
  • Review monthly Fixed assets depreciation schedules for accuracy of
    computation and application of correct rates
  • Carryout physical assets verification and reconciles with the asset
    register as updated periodically, and prepares quarterly reports on asset
    management in the Organization
  • Generate exceptional reports on the status of the fixed assets to
    guide on replacements, repairs, etc.
  • Confirm the asset engraved numbers from stores, classify assets into
    their categories and post into the system
  • Validate the disposal reports from PDU and update fixed assets
  • Update the fixed Assets register with revalued amounts from the
    Government Valuer
  • Perform any other duties as may be assigned from time to time

Qualifications, Skills and Experience:
  • The applicant for the Petroleum Authority of Uganda (PAU) Logistics
    & Stores Officer job placement must hold a Bachelor’s degree (Hons) in
    either; commerce or business administration, specializing in accounting or
    finance from an internationally recognized institution
  • At least three years of relevant working experience in stores or
    inventory management gained from a reputable organization.
  • A Master’s degree in either; commerce or business administration,
    specializing in accounting or finance from an internationally recognized
  • Basic training in Inventory/Stores Management
  • Good knowledge of the Public Finance Management Act
  • Good computer skills
  • Good interpersonal and communication skills
  • Ability to work well as part of a team
  • Ability to work with less supervision and beat deadlines
  • Good analytical skills and attention to details
  • High levels of integrity.
How to Apply:
All suitably
qualified and interested candidates are encouraged to apply online by clicking
on the link below.
Click Here (Register) -> Proceed to Application
  • ONLY online applications will be considered.
  • Applicants are required to scan and attach CERTIFIED copies of the
    required academic documents only e.g. Degree, Transcript, Diploma, A-level
    and O-level certificates and PLE results slip.
  • Academic documents for the successful candidates will be vetted and
    background checks conducted before they are considered for appointment
    into the Authority.
  • Only short listed and successful candidates will be contacted.
  • All appointments shall be subject to a probationary period of not
    more than six months and subsequent confirmation in service will be based
    on satisfactory performance of the individual.
Deadline: 15th January 2019 by 11:59 pm.
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