The Ugandan Jobline

• Responsible for making petty cash payments as per authorized
  requests.
• Responsible for entering all petty cash transaction using WCH
  bookkeeping.
• Assist  in bank withdrawals
  and money exchanges and other financial issues as requested by line
  manager.
• Receive daily cash advances and account for balances weekly.
• Responsible for compiling payments for field facilitators.

• Provide support in general administration and logistics tasks
• Responsible for planning and scheduling daily office travel plans,
  recording of these in the movement plan and movement chart, and report
  security issues related to the planned movements.
• Responsible for planning transport, booking of hotels and flights
  for staff/visitors.
• Ensures staff/visitors receive all the necessary travel information
  such as welcome notes, health alerts etc before the travel dates.
• Ensure staff /visitors receive mifi’s/phones in case needed.

• Receive and issue all office assets and store supplies.
• Responsible for the management of the office store.
• Maintain the store accounting as per the asset and store management
  manual..
• Prepare the monthly store stock taking sheet and submit to the
  Logistics Officer.
• Responsible for office stationary stocks and record keeping.

• In-charge of the office telephone line and ensuring all telephones
  are responded to or transferred to the right persons.
• Welcome and direct all visitors to respective offices and ensure all
  letters/parcels and cargo are received and delivered to the right people.
• Ensure the reception area is always clean and welcoming.
• Plan and coordinate the use of conference/meeting room;
• Support the team in recording minutes during meeting, scanning,
  printing, and binding works.
• Support in organizing workshops and trainings.
• Support in archiving of project documents as requested.
• Perform any other duties assigned in fulfillment of the tasks.

• The War Child Holland (WCH) Administrative Assistant job should hold
  a Diploma in Secretarial and Office Management, Business Administration or
  any related field.
• Ability to speak and write good English.
• Knowledge in making travel plans is required.
• Good computer skills; proficient in Word, Excel and PowerPoint.
• Logical thinking skills, multitasking and a practical, hands-on
  mentality
• Result focused and persistent to reach goals
• Basic IT knowledge is preferred.
• Planning and organization skills, efficient and conscious of time
• Ability to work with a high degree of professionalism
• Good communication and customer care service skills.
• Able to work independently and accurately.
• Show commitment to the vision and goals of War Child Holland in
  Uganda, including adherence to the Child Safeguarding Policy, is
  essential”

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