The Ugandan Jobline

• Ensure that the country office finance functions are in line with
  the IRC global finance policy and established organizational practices
• Ensure that donor rules and regulations are adhered to in finance
  management of specific projects
• Establish and implement Uganda specific finance systems, and
  guidelines
• Work closely with the Country Director to discuss on finance
  management policies and provide timely advice on any issues related to
  compliance, fraud, under or over spending of project grants and finance
  staffing issues
• Closely look at the issue of cost effectiveness and provide
  recommendations and guidance to the management team
• Understand and share information related to local government
  (throughout Uganda) statutory requirements related to financial issues and
  ensures compliance with tax regulations and any other legal requirements

• Ensure that established internal control systems for IRC are in
  place. Review on effective implementation of these systems regularly and
  reporting any discrepancies to the Country Director
• Oversees the protection of the country’s assets (cash, inventory,
  NEP) through the enforcement of internal control policies and procedures
• Ensure that the authorization matrix for the country program is
  updated and approvals are in line with the matrix
• Review should include the allocation of salaries based on
  timesheets, and an overall assessment of the general controls that are in
  place, provide recommendations if necessary. 
• Document in-country policies regarding advances and maximum cash
  balances and general cash and banking situation in the Country Office
• Review for adequacy and reasonableness, the documentation for
  delineating authority for approving transactions, procurements,
  disbursements
• Ensure that authorized signatory list and bank information forms are
  regularly updated and hardcopies are on file
• Identify requirements for and develop reporting formats to aid in
  the management of IRC Uganda program operations and grant expenditures.
• Undertake internal control audits, report the same and in discussion
  with the CD, initiate actions necessary to correct any internal control
  weaknesses.
• Facilitate and co-ordinates external, internal, donor or government
  audits
• Use the Field Office Monitoring tool to ensure effective finance
  function at field offices
• Documentation- ensure that all relevant finance documents are
  appropriately filed (soft and print copy), ensuring quality referencing
  for the filed documents, safety of the documents

• Establish and implement practices to ensure efficient and seamless
  support and coordination with the field offices
• Undertake regular field office visits in order to support, guide and
  monitor implementation of internal controls, identify support needs, and
  train finance and non-finance staff
• Use the Field Office Monitoring Checklist (FOMC) as a tool to ensure
  effective finance function at field offices
• Monitor program activities in line with donor proposals and share
  observations with the concerned team members
• Undertake monitoring of the partner organizations and provide
  training on IRC and donor guidelines
• Ensure that cash transfers to the field offices are taking place and
  any challenges are communicated and addressed

• Provide monthly financial reports as stipulated with the IRC Finance
  Manual- ensuring integrity of information and explanations, and timely
  submission
• Prepare and submit donor reports as and when necessary- ensuring
  reporting in the due format of the donors, accuracy of information and
  timely submission
• Analyze finance information to generate information on overall
  finance management issues- i.e. spending trends, operation vs program
  costs, funding gaps, funding pipeline analysis for 2-3 years etc
• Ensure timely preparation of various monthly finance reports for the
  country program and provide the same for approval of the Country Director.
  The reports include- trial Balance, collate bank statements, monthly
  financial grants summary, monthly grants tracking sheet, monthly
  reconciliation file etc
• Prepare monthly budget vs actual (BVA) report for all donor grants
  and share the same with senior management team. Participate in BVA review
  meetings and share any observations and recommendations  
• Update the operating budget for the country program on an ongoing
  basis specifically highlighting issues around over and under budgets,
  funding gaps for specific field sites and positions or costs, and share
  recommendations

• In compliance with IRC policy, establish country policies regarding
  cash holding limits, cash movements and foreign currency holdings.
• Ensure the development and implementation of a plan to minimize the
  country’s foreign exchange exposure to currency gains and losses.
• Liabilities – Severance/Accounts Payable/Taxes Payable- ensure that
  the IRC severance policy is not in conflict with local labor laws; ensure
  that items in accounts payable relate to open grants; discuss the office
  methodology for accrual and payment of taxes to ensure it is in compliance
  with local law.
• Supervises all country office bank relations and bank account
  activities including negotiation of fees, interest and currency exchange
  rates.
• Design, implement, and monitor systems, procedures and reporting
  necessary to maintain on current basis accurate forecasts of cash
  requirements for meeting future spending, including commitments entered
  into and which obligate IRC to future spending.
• Supervise the preparation of Cash Transfer Requests to New York and
  ensures that appropriate balances are maintained to facilitate grant
  implementation.
• Use the SUN finance software in performing various finance
  functions- reporting to the IRC head office, coding of expenses,
  information consolidation and reporting

• Preparation and revision of program and grant proposals and budgets
  in line with donor guidelines, and IRC and donor formats
• Keep the country operating budget as a reference in development of
  grants budgets
• Guide finance and non-finance staff in preparation of grant budgets
  and review the same
• Review and finalize partner grant budgets ensuring cost
  effectiveness, clarity of budgets

• Supervise and oversee all finance staff within the country program-
  Kampala and field offices (8  staff)
• Ensure regular training of the staff on compliance issues and
  monitor performance
• Organize a finance workshop (every 4 months) for all finance team
  and 
• Advice the CD on finance staffing issues for the country program,
  including issues of non-performance, staffing gaps, training needs etc
• Identify capacity building needs for the finance staff and ensure
  their participation in relevant training 
  
• Undertake regular training and orientation of the non-finance staff
  on issues such as preparation of budgets, BVA report analysis and
  monitoring of spending

• The applicant for the International Rescue Committee Finance
  Controller job placement must hold a Bachelor’s degree in Accounting,
  Business Administration, Commerce or Finance from a recognized institution
  and a Master’s degree in Accounting or ACCA/CPA
• At least five years of experience at a senior supervisory level
  (finance functions) with international organizations
• Experience with donor (DFID, EU, USAID, UN etc) regulations, budgets
  and reporting requirements
• Experience in overseeing budgets above USD 5 million 
• Demonstrated experience in working with computerized accounting
  systems preferably in SUN, standard spreadsheet and database programs
• Willingness and ability to undertake field travel and spend quality
  time monitoring operations
• Must be sincerely committed to staff coaching, training and
  mentorship, with demonstrated success in this area.

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