Finance & Administration Manager NGO Job Careers – Action for Community Development (ACODEV)

Organization: Action
for Community Development (ACODEV)
Duty Station: 
Kampala, Uganda
Reports to: Executive
Director    
About US:
Action for Community
Development (ACODEV) is a regional NGO that was founded in 2003 and runs
Integrated Community Development Programs in Public Health, Human Rights, OVC
support, Livelihood and Grassroots Capacity Development programs including
sub-granting for small grassroots organizations in East and now Southern Africa
region.
Job Summary:  The Finance & Administration Manager is
responsible for overall financial planning, comprehensive financial monitoring
and reporting, maintaining financial, administrative services and support
ACODEV operations. Additionally, you will oversee general administration;
Ensure compliance to finance policies and procedures, Supervision and Capacity
Building of the finance team at national and regional offices. You will head
the Finance and Admin Department and will be a strategic thought-partner, and
report directly to the Executive Director (ED). The Finance & Admin Manager
must work within the International Financial Reporting Standards (IFRS),
policies and procedures in compliance with ACODEV’s Finance and Administration
Manual
Key Duties and Responsibilities: 
Manage financial
planning and Donors relations
  • Prepare and maintain financial forecasts in consultation with the
    Executive Director and senior management team (including the annual budget
    and the medium-term business plan);
  • Execute the ACODEV Finance Manual effectively
  • Manage relationships with donors and support the Executive Director
    in designing and implementing appropriate financing tools;
  • With support from a Program Operations Manager, design appropriate
    financial due diligence procedures for projects and perform financial
    assessment of these projects.
Manage financial
monitoring and reporting
  • With support from the Finance and Administration Officer, ensure
    efficient financial monitoring and reporting (including monitoring
    expenses and revenues, reviewing and upgrading existing procedures,
    ensuring production of appropriate financial reports for internal and
    external clients);
  • With support from the Finance and Administration Officer, ensure
    high quality accounting (including overseeing day to day accounting,
    managing the year-end audit process);
  • Consolidate the budget variance reports (vote monitoring report) of
    all projects and submit  to the Executive
    Director on a monthly basis.
  • Review the Advance Register on a weekly basis and follow up any
    overdue accountabilities at the National office. These will be submitted
    to the ED on a monthly basis.
  • Organize, chair and prepare internal audits and finance committees’
    meetings.
Oversee General
Administration
  • With support from the Finance and Administration Officer and from
    the Program Operations Manager, oversee office management duties;
  • Be the chair of the budgeting committee at the National Office and
    review all department and regional office budgets.
  • With support from the Finance Officer maintain an updated fixed
    asset register.
  • Oversee travel arrangements and monitor travel expenditures.
Ensure compliance
  • With support from the Human Resources manager ensure compliance with
    relevant local labour regulations;
  • With support from other managers and officers, ensure compliance
    with internal policies, statutory obligations and Donors’ requirements.
Supervision
  • Shall be responsible for the finance department and supervise all
    Finance Officers at national and regional offices.
  • Conduct participatory appraisals for staff in the finance
    department.
Capacity Building
  • Lead on disaggregating the Finance and Administration policies to be
    relevant to departments.
  • Lead on processes of Training and build capacity of all staff in
    matters of the ACODEV Finance and Administration policy for easier
    administration.
  • Be the primary resource person on Finance Management.
  • Carry out capacity building on Basic accounting and reporting on
    regular intervals for all staff including non-finance managers and carry
    on mentorship in specific areas for the finance department staff.

Qualifications, Skills and Experience: 
  • The applicant must hold a university degree in Commerce, Statistics,
    Economics or related field; Master’s in Business Administration, Finance
    or Human Resource is preferred. Should be a holder of CPA, ACCA or other
    internationally accredited professional accounting bodies.
  • At least six years work experience in planning processes,
    performance management, monitoring and evaluation, capacity building in
    national nongovernmental or international organization
  • Experience in designing and managing budgets and the corresponding
    International NGO’s acceptable reporting formats.
  • Experience with and compliance with USAID regulations for USAID
    funded projects
  • Expertise in using various accounting packages or software;
  • Experience in management of staff
  • Experience in procurement, stores and fleet management required.
  • Fluency in written and spoken English
  • Computerized accounting software packages Quickbooks, Pastel, etc
  • Accounts payable and accounts receivables
  • Generally accepted accounting principles and fund accounting
  • Preparation of financial statements
  • Preparation of financial reports
  • Administration of employee benefits
  • Payroll systems and reporting
  • Office administration
  • An understanding of relevant NGO legislation, policies and
    procedures
  • An understanding of the cultural and political environment
How to Apply:
All suitably
qualified candidates are requested to send their applications addressed to the
Executive Director, ACODEV Plot 98/99 Masoli 600m off Gayaza Rd, Wakiso
District. Applications should be sent via email (Not more than 2MB) to; recruitment@acodevuganda.org.
Please send
application letter, CV & Biodata Form Only, Download
Here
, – Academic documents are not required at this stage). The
application should address how the candidate’s background/experience relates to
the specific duties of the position applied for, and also state names and
addresses of three professional referees which must include either the Head of
the applicant’s current or previous organization or applicant’s direct
Supervisor/Superior at his/her present or former place of work.
Deadline: 4th January 2019
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