Admin Jobs – Executive Office Assistant – University Research Co., LLC (URC)

Job
Title:         
 Executive
Office Assistant
Organisation: University
Research Co., LLC (URC)
Duty Station: 
Uganda
Reports to: Chief
of Party
About US:
University Research
Co., LLC (URC) is a global company dedicated to improving the quality of health
care, social services, and health education worldwide. With a non-profit
affiliate, the Center for Human Services (CHS), URC manages projects in over 45
countries, including the United States.
About USAID RHITES-N Project:
With the RHITES-N
Acholi Project (Regional Health Integration to Enhance Services in Northern
Uganda – Acholi), USAID will continue its support of the Government of Uganda’s
(GOU) efforts to improve access to and use of health services in the country’s
post-conflict northern region. RHITES-N Acholi Project activities will build on
USAID investments and national advances to increase access to and use of
high-quality integrated services that accelerate the ability and capacity to
respond to the specific health needs of residents in the Acholi sub-region,
leveraging the URC-ASSIST project successes.
Job Summary:   The Executive Office Assistant will offer
highly complex administrative functions to support the work of the COP and
Senior Management Team. The Executive Assistance will provide high-level
support, often of a confidential nature, for the Senior Management Team,
including administrative, record keeping, communications, and logistical
support.
Key Duties and Responsibilities: 
  • Coordinate and maintain the COP’s calendar of appointments and
    schedule the COP’s meetings and conference calls.
  • Liaise with government officials (including MOH and hospital
    directors) and their staff, and other implementing partners), to set up
    high-level meetings with project COP and senior management as desired.
  • Manage incoming correspondence to the COP and the senior management
    team, including e-mails, letters, and invitations to meetings.
  • Support the COP in prioritizing his workload, tracking and bringing
    to their attention items for urgent action. Drawing upon experience and
    judgment, retrieve priority documents for the COP’s attention and
    routinely provide recommendation of appropriate action to ensure timely
    execution.
  • Draft and proofread outgoing correspondence on behalf of the COP and
    the Senior Management Team.
  • Prepare documents and PowerPoint presentations as requested by the
    COP and/or the Senior Management Team.
  • Process signature and mailing requests coming to the COPs desk from
    the various project sections (including administration/procurement,
    finance and technical areas).
  • Establish and manage a confidential filing system for the COP and
    the Senior Management Team.
  • The jobholder will process reports, memos, and minutes of senior
    management and other meetings as required by the COP.
  • Support selected project program implementation activities including
    event and meeting logistics management, as requested by supervisor.
  • Process domestic and international travel itineraries, expense
    vouchers and visa procurements for the COP and other senior management
    staff.
  • Perform any other related duties assigned by the COP and the senior
    Management Team.

Qualifications, Skills and Experience: 
  • The applicant for the USAID Project Executive Office Assistant job
    must hold a Bachelor’s Degree in Business Administration, Secretarial
    Studies, Office Management or another relevant field
  • At least three years of relevant work experience in a similar job
    with knowledge of modern Office methods and practices.
  • Excellent command of both written and spoken English with good
    interpersonal skills.
  • High level of organizational skills with keen attention to detail
  • Computer literacy skills
  • Hold a post-graduate qualification in Business Administration or
    Management is an added advantage.
  • High level of organizational skills with keen attention to detail
  • Proactive and able to work with minimal supervision
  • High level of integrity, Confidentiality & Professionalism.
Please note: Only candidates who are eligible to work in
Uganda for an indefinite period without a need for sponsorship will be
considered for this position.
How to Apply:
All suitably
qualified and interested candidates who wish to join the URC should upload
their updated CVs / résumés and cover letters at the link below. Also, please
complete your application form and attach a completed USAID Form 1420
Contractor Employee Biographical Data Sheet as well, download it
here
.
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline



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