The Ugandan Jobline

• Coordinate and maintain the COP’s calendar of appointments and
  schedule the COP’s meetings and conference calls.
• Liaise with government officials (including MOH and hospital
  directors) and their staff, and other implementing partners), to set up
  high-level meetings with project COP and senior management as desired.
• Manage incoming correspondence to the COP and the senior management
  team, including e-mails, letters, and invitations to meetings.
• Support the COP in prioritizing his workload, tracking and bringing
  to their attention items for urgent action. Drawing upon experience and
  judgment, retrieve priority documents for the COP’s attention and
  routinely provide recommendation of appropriate action to ensure timely
  execution.
• Draft and proofread outgoing correspondence on behalf of the COP and
  the Senior Management Team.
• Prepare documents and PowerPoint presentations as requested by the
  COP and/or the Senior Management Team.
• Process signature and mailing requests coming to the COPs desk from
  the various project sections (including administration/procurement,
  finance and technical areas).
• Establish and manage a confidential filing system for the COP and
  the Senior Management Team.
• The jobholder will process reports, memos, and minutes of senior
  management and other meetings as required by the COP.
• Support selected project program implementation activities including
  event and meeting logistics management, as requested by supervisor.
• Process domestic and international travel itineraries, expense
  vouchers and visa procurements for the COP and other senior management
  staff.
• Perform any other related duties assigned by the COP and the senior
  Management Team.

• The applicant for the USAID Project Executive Office Assistant job
  must hold a Bachelor’s Degree in Business Administration, Secretarial
  Studies, Office Management or another relevant field
• At least three years of relevant work experience in a similar job
  with knowledge of modern Office methods and practices.
• Excellent command of both written and spoken English with good
  interpersonal skills.
• High level of organizational skills with keen attention to detail
• Computer literacy skills
• Hold a post-graduate qualification in Business Administration or
  Management is an added advantage.
• High level of organizational skills with keen attention to detail
• Proactive and able to work with minimal supervision
• High level of integrity, Confidentiality & Professionalism.

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