The Ugandan Jobline

• Provide operational planning,
  coordination and administrative services, to support procurement projects
  and activities, following standard processes and procedures to ensure
  effective procurement of goods and services;
• Identify and recommend potential
  suppliers, and compile data/documentation to support the selection of
  suppliers, ensuring standard processes are followed;
• Review, record and prioritise purchase
  requests and provide support to requesting units, in order to support the
  procurement of appropriate goods and services, at lowest cost to WFP;
• Working closely with key stakeholders,
  contribute to negotiations with new suppliers on terms and conditions of
  orders, in order to obtain the best terms and lowest cost to WFP;
• Prepare purchase orders, contracts and
  any support documentation for approval by the appropriate stakeholders to
  enable the swift purchase of goods and services;
• Resolve issues related to delivered
  goods, using initiative, and liaising with all parties and following
  standard processes, to ensure timely and accurate resolution of problems;
• Research, collect and analyse data in
  order to produce reports to enable informed decision making by appropriate
  authorities, and consistency of information presented to stakeholders;
• Manage updates and further develop
  databases and records to ensure that information is accurate, organised
  and available to others to access and supports reporting requirements;
• Maintain relationships with internal
  counterparts, to support the alignment of procurement activities with
  wider programmes and ensure a coherent approach to meeting food assistance
  needs;
• Follow emergency preparedness practices
  to support WFP to quickly respond and deploy food and needed resources to
  affected areas at the onset of the crisis.

• The ideal candidate for the United
  Nations UN World Food Programme (WFP) Procurement Assistant job placement
  should hold a Bachelor’s degree in Procurement or a related field from a
  recognised university;
• Possession of a professional
  qualification e.g. CIPS is highly desirable;
• At least three years of professional
  experience in procurement in a fast paced environment is desirable; this
  includes tendering, and contracting, vendor management, products and
  services intelligence, systems and reporting,.
• Previous experience in working on
  procurement activities.
• Experience conducting analyses and
  developing reports.
• Experience working with suppliers or
  other third party on day to day basis.

• Tendering and Contracting: Displays basic understanding of
  processes to support the contracting/tendering implementation at WFP by
  collecting necessary information.
• Vendor Management: Leverages basic understanding of
  business needs to define vendor requirements and selection criteria.
• Commodity and Product/Service
  Intelligence: Appropriately
  handles products/services based on an understanding of sources,
  technologies, properties, and public procurement principles/practices.
• Systems & Reporting: Utilizes basic understanding of data
  sources, procurement systems, Corporate Operating System and processes to
  execute daily tasks.
• Ethics and Compliance: Maintains accurate records of
  activities in line with compliance standards to increase ease of response
  to basic audit queries.

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