Supply Chain Manager Employment Opportunity – Q-Sourcing Servtec

Job Title:              Supply
Chain Manager
Organization: Q-Sourcing
Servtec
Duty Station: 
Kampala, Uganda
About US:
Q-Sourcing Servtec.
is a manpower management solutions firm operating in the East African Region in
the countries of Uganda, Kenya, Rwanda, Tanzania and South Sudan.
Key Duties and Responsibilities: 
People
Management                                                       
·        
Performance
Management
·        
Every
employee within the division is required to have KPA’s and KPI’s, which have to
be clearly communicated and formally accepted by the employee.
·        
Performance
Appraisal
·        
Performance
appraisals are to be conducted every quarter, in compliance with the Company’s
performance policy.
·        
Employee
Development
·        
Training
and Development requirements for employees to be established when conducting
Performance Appraisals.
·        
Retention
·        
Identify
and retain top talent within your department, through recognition, reward and
good management.
Logistic Management
·        
Determine
Logistical Risk
·        
Confirm
Import/export documentation
·        
Prepare
All relevant documentation
·        
Prepare
shipping Schedules
·        
Tracking
and tracing of goods shipped.
Stock Control
·        
Supervision
and execution of receiving function
·        
Supervision
and executing of storage of material.
·        
Maintain
and administering of administrative and warehouse control systems
·        
Supervise
all inspections that need to be undertaken by any party as required.
·        
Planning
and supervising of all activities pertaining to shipment of goods including
packing, crating and loading. 
·        
Ensure
that all relevant documentation pertaining to shipment of goods is properly
collated and dispatched with goods
Procurement
·        
Get 3
quotations if no preferred supplier is specified
·        
Negotiating
payment terms and best price
·        
Authorizing
and placement of order
·        
Expediting
of delivery date.
·        
Submit
all documents for payment
Fleet Management
·        
Ensure
that visual inspections are done on all VC vehicles
·        
Ensure
that all vehicles are maintained as prescribed in vehicle manual.
·        
Fuel
usage must be monitored on an ongoing basis.
Operational
Planning
·        
Assist
in planning of delivery schedule of material
·        
Assist
in planning of tools and equipment to be used in project.
·        
Assist
in cash flow needed for the upkeep of tools and equipment for current and
upcoming projects.
Internal Processes
·        
Ensuring
of up keeping of all Eaton Towers policies and procedures.
·        
Submitting
of all reports as and when required
Key Performance Indicators
·        
All
Vehicles must be inspected visually on a monthly basis and the vehicle inspection
report must be filled in and signed of by Driver as well as fleet manager.
These documents must be submitted to HR Manager and Finance Director and any
discrepancies noted.
·        
All
vehicles must be serviced and maintained as prescribed in vehicle manual. All
maintenance cost must be recorded and submitted at moth end to Line manager
with upcoming maintenance that may influence budget.
·        
Fuel
Consumption per vehicle must be calculated and monitored. A summary report must
be compiled that shows fuel usage and submitted for all vehicles at moth end to
line manager.
·        
A copy
of all Eaton Towers policies and procedures must be available at all times. At
month end report any discrepancies must be noted and brought under the
attention of the line manager.
·        
A
general report must be submitted at month end with all warehouse related issues
such as monthly stock take, stock movement, logistical status of material,
safety issues, and any circumstances that might have an impact on the warehouse
that might influence the warehouse directly or indirectly 
·        
Completed
KPA’s and KPIs’ for all direct reports by Mid-February of each year
·        
Performance
appraisals to be conducted every quarter, aligned with the financial year, and
signed off by the employee.
·        
A
training plan to be completed for each employee by Mid-February of each year.
·        
Map all
employees on the performance/job fit matrix and supply to Finance Director on a
bi-annual basis (after performance appraisals) with a report detailing measures
to improve employee dissatisfaction.
·        
Pre Plan
Safes and easiest route to delivery point
·        
Ensure
that all relevant import and export are in order, submitted and confirmed.
·        
All
shipping documents must be prepared prior to shipment. Documents like waybill,
packing list and commercials invoices.
·        
All
shipping must be prescheduled and final ETA must be given to receiver.
·        
Proper
tracking of all materials must be done and given routinely to project manager.
·        
Actual
receiving of stock and comparing to BOM and or P/O signing of off all relevant
documents.
·        
Actual
binning of material as prescribed in work procedure with all relevant info on
material clearly marked.
·        
Insuring
proper data capering and filling of all warehouse related documentation.
·        
If any
material warrants, inspection assist inspector and endorse delivery note and or
waybill for any future reference.
·        
This
will include drafting of picking slips, ordering of crating and do proper
packing of all materials to be shipped out to site as per BOM. also the
completing of the delivery note with all relevant info as set out in work
procedure including safe loading and despatching off material
·        
All
material that leaves the warehouse must be accompanied with 2 delivery notes
with transporters and end destinations details on it.
·        
If Items
are not from preferred supplier 3 quotations must be handed in to line manager
for approval
·        
Must be
able to negotiate for better prices and payment terms. Terms and payment method
must be noted on P/O
·        
All
orders must be signed of by line manager
·        
Constant
expediting must be done to ensure that delivery date does not delay any
projects
·        
All
signed Pod’s must be submitted to finance department for payment.
·        
Highlight
any means that may speed up or have a negative impact on delivery to site.
·        
A tool
register must be kept and submitted to the line manager on beginning of
project.
·        
A
detailed service schedule must be submitted as to keep tools in a good working
condition. And tools that need to be calibrated must registered.

Qualifications, Skills and Experience: 
·        
The
applicant must hold a Professional qualification in Purchasing and Supply
·        
At least
five years of warehousing/ Stores and logistics at a supervisor level.
Experiences in a similar technical environment to Eaton Towers
·        
Knowledge
of technical equipment and related industry equipment plus knowledge of
warehousing, logistics and procurement will be an advantage. Add to this must
be able to communicate in, in country language.
·        
Good
people skills, hardworking, self-starter, and an eye for detail. Must be
self-motivated with a go-getter attitude. Must be able to work under pressure.
And must have basic Microsoft Office skills
How to Apply:
All Suitably
qualified and interested candidates should send their updated CVs via e-mail to
recruitment@qsourcing.com
Note: Kindly mark
your application as “Application _ Supply Chain Manager “In the subject
line of your email. The interested candidates should submit their application
and CV with certified academic qualifications.
Deadline: 20th November 2018
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latest jobs, please visit https://www.theugandanjobline.com or
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