The Ugandan Jobline

• Facilitates, in collaboration with the responsible line managers,
  that all staff in the operation are trained in DRC’s Code of Conduct and
  what it means for them in their particular job function and risk
  environment.
• Facilitates, in collaboration with the responsible line managers,
  that DRC’s stakeholders are informed about:
• How to report misconduct 
• What standard they should expect from a DRC staff
• The right to report misconduct.
• Facilitates, in collaboration with the responsible line managers and
  Accountability Focal Point, that DRC’s stakeholders have safe and trusted
  access to report suspected misconduct in confidence.
• Oversees that the Country has a functional Intake Committee under
  their standard Terms of Reference and that vacancies are promptly filled
  and correct name details are communicated to the regional and global Code
  of Conduct Focal Points.
• Compiles information and recommendations regarding the
  implementation of DRC Code of Conduct and its reporting mechanism for
  inclusion in the Intake Committee’s annual report and ensures it is
  submitted for consideration by the Annual Review.
• Ensures that compliance self-checks with respect to DRC’s Code of
  Conduct Quality Standards are done in a timely manner and identified gaps
  are followed up with recommendations and a clear work plan to implement
  them.
• Liaises with other Code of Conduct Focal Points (HQ, region if
  relevant, and country) regarding the operation’s implementation of and
  compliance with the Code of Conduct.

• Formally receives and registers each and every incoming Report of
  Suspected Misconduct (RSM) in DRC’s global online case tracking tool when
  the RSM is received.
• Informs the Country Director immediately if the reported matter may
  constitute a risk to life or welfare or significant security, financial or
  reputational risks to DRC.
• Forwards all RSMs to the Intake Committee and convenes and services
  the Intake Committee in accordance with its procedures.
• Submits referred RSMs to the applicable recipient, unless otherwise
  decided by the Intake Committee.
• Conducts all communication with the Reporting Person (except
  investigative steps which are conducted by an assigned investigator) in
  accordance with templates provided in the Library of the online tool:
• Confirms within two working days that the RSM was received and will
  be processed in accordance with DRC’s regulations.
• If the Intake Committee decides to refer the report to the
  management, HR or to another institution or authority: informs, and
  obtains the Reporting Person’s accept, of this decision
• When the RSM is closed, informs that the RSM has been concluded in
  accordance with DRC’s regulations.
• After considering what each RSM case will demand from the
  Investigator, assigns an Investigator to an RSM determined by the Intake
  Committee to be investigated; this can be for a Preliminary Assessment or
  for a full Investigation
• Issues the Investigator’s Terms of Reference in the prescribed
  formats, defining what is to be investigated and time limits as well as
  the Investigator’s authority and responsibilities.
• Informs, on a need-to-know basis and in accordance with DRC
  procedures, senior management at a competent and non-implicated level that
  an investigation is going to happen
• If suspension of staff during an investigation is deemed necessary,
  recommends such action and the possible communication thereof to the
  management at a competent and non-implicated level 
• Assures, and monitors as necessary, that the entire investigation
  complies with the issued Terms of Reference, the Investigator’s agreed
  Investigation Plan including risk assessment, and DRC’s Guidelines for the
  Conduct of Administrative Investigations; the Authorising Officer is the
  Investigator’s only reference point
• Quality assures the Investigator’s report(s), ensuring that
  Investigation Report or Closure Report 
  
• Demonstrate that the investigation is complete and due process has
  been followed
• Satisfy the prescribed formats and present clear, objective,
  accurate and relevant facts and analysis
• Present a conclusion that is logically founded on the analysis of
  the investigative details 
• Do not include any implicit or explicit suggestions, recommendations
  or judgments
• When necessary, prioritises investigative capacities and RSMs and
  ensures that investigations are concluded as soon as possible within three
  months of the registration of the RSM, except when the Intake Committee
  agrees there are compelling reasons to extend or suspend an investigation
• Submits the Investigation Report or Closure Report in the prescribed
  formats to the appropriate, non-implicated management
• Submits any Advisory report(s) in the prescribed format to relevant
  management and – in case of an observed weakness in DRC’s rules,
  regulations or systems – to the custodian of the affected rules,
  regulation or system.
• Where an investigation report is issued, he/she will prepare talking
  points to inform disciplinary hearings. 
  
• Ensure the online Code of Conduct tracking tool and donor due
  diligence matrix and reporting templates are consistently updated. 
• Notifies the subject of an investigation when it is closed (as per
  template).
• Monitors that cases are closed and reports to the Intake Committee
  when cases continue to be open without progress.
• Receives generic information from Management about action taken in
  investigated cases (disciplinary, programmatic, operational, if any) and
  logs it in the online case tracking tool.

• The ideal candidate for the Danish Refugee Council (DRC) Risk and
  Compliance Specialist job placement should hold a Bachelor’s Degree in
  Law, Business administration or related field.
• Six years’ relevant previous job experience.
• Prior experience in supporting investigation and/or audit functions.
  
• Excellent drafting skills in English.
• Experience in database management and the preparation of
  analytical/statistical reports.
• Proven competency to liaise professionally with senior managers,
  field staff and the staff of other functional units on highly sensitive
  and confidential issues.
• High integrity, pro-active, stable, robust character and a good
  team-player
• Highly motivated, results-oriented, and with well-developed
  problem-solving skills.
• Ability to cope with heavy workloads and to work under pressure to
  meet tight deadlines.
• Excellent communication skills.
• Excellent analytical and negotiation skills.
• Proven commitment to accountability practices.
• Ability to work independently and without supervision.
• Excellent written and spoken English is a must.

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