Monitoring & Evaluation Coordinator Non-profit Careers – Educate!

Organization: Educate!
Duty Station: Kampala,
About US:
Educate!’ develops
young leaders and entrepreneurs in Africa. Educate! provides a proven mix of a
leadership and entrepreneurship course, long-term mentoring, and practical
experience starting an enterprise for secondary school students. Educate! is
working with over 20,000 diverse youth across Uganda, growing to a staff of 53
in just five years, and has already incorporated its curriculum into Uganda’s
national education system to reach 25,000 students annually. The organization
has received the Ashoka Fellowship and several international awards and grants,
proving out a program model that can be replicated across Africa.
Job Summary:  The Monitoring & Evaluation Coordinator will take lead in
effective regional performance management of program implementation; lead
efforts in technology applications (Survey CTO, smartphone & Televrite),
review and development of Data collection tools; and lead in coordination of
M&E Capacity building. While reporting to the M&E Manager, the M&E
Coordinator will be offered a unique opportunity to grow in using sophisticated
M&E technologies to improve program systems while simultaneously gaining
insights in scalable and innovative monitoring, evaluation and technology
techniques. We’re looking for a proactive, meticulously organized and efficient
professional with great coordination and creative problem- solving skills to
ensure that all the wheels in their scope of work are turning at maximum
Key Duties and Responsibilities: 
Monitoring and Evaluation Technology
  • The SMS, smartphone systems and
    dashboards are up and running in a timely manner.
  • Survey CTO forms are reviewed, updated
    and tested before use by field staff as and when need arises in a timely
  • The logistical data (School list, Mentor
    list) is updated onto the survey CTO system in a timely manner.
  • The Data in the monitoring reports,
    regional report and the dashboards are in sync
  • Reporting Master copies (Monitoring
    reports, Regional, school List, Quality check and Weekly SMS) are
    reviewed, updated and shared in a timely manner.
  • M&E working trackers (Feedback racker
    for data, field visits, regional monthly meetings, trainings, tools
    feedback, evaluation, Admin/M&E, communications, implementation follow
    up) and templates (Weekly QC, termly QC, data entry) are developed,
    reviewed, updated and shared in a timely manner.
  • All field data collection tools for
    mentors, Youth Leaders (YLs), Program Officers (POs), researches and
    evaluations are reviewed, developed and tested in a timely Manner.
Monitoring Implementation
  • Weekly tracking of regional data for
    mentors, YLs and POs, and validate to ensure completeness, authenticity,
    accuracy and free of error.
  • Conduct weekly data cleaning, analysis
    for mentors, YL and PO
  • Compile and share the completed clean
    data with the M&E Manager for timely aggregation, dissemination and
  • Follow up with the PO to get feedback on
    the data shared in a timely manner
  • Ensure feedback is implemented and
    updated on the feedback tracker timely
  • Compile regional qualitative data for
    the different activities in a timely manner
  • Conducted regular field visits to ensure
    the quality of data collected and verify the accuracy of reported data;
    update the field visit Tracker, conduct data quality checks according to
    the schedule
Data coordination and Reporting
  • Plan and conduct national data downloads
    and share with the M&E Team for cleaning and analysis, downloaded
    adhoc data as and when need arises in a timely manner
  • Compile and regularly maintain an
    updated organization data scorecard.
  • Compile, prepare and share reviews for
    the mid and end of term Monitoring report in a timely manner.
  • Prepare and share the weekly M&E
    Communication (PO and YL) with the field staff in a timely manner.
  • Propose strategies to increase data use
    and demand amongst Program staff
  • Review, analyze and share regional
    reports (Mentors, YL, and PO) with the M&E Manager to identify
    potential bottlenecks in activity implementation and to enhance quality of
  • Prepare and disseminate monitoring
    report during Internal Advisory Board (IAB)
  • Ensure data discussions with programs
    are implemented and updated on the tracker in a timely manner, support
    staff to use monitoring checklist, download the data and share with the
    innovations department.
M&E Capacity Building
  • Carry out M&E training needs
    assessment regularly for field staff to determine the most relevant and
    cost effective training needs
  • Design, develop and discuss the training
    structure, materials, documents and manuals to ensure consistency and
    quality of content and training
  • Liaise with departments to ensure all
    new field staffs are adequately trained to ease implementation of M&E
    related activities and reporting.
  • Design and develop a planned and ongoing
    training schedule including orientations for staff
  • Regularly evaluate, review and update
    the training materials for training.

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s
    degree in Statistics or Quantitative Economics, with strong Applied
    Knowledge of Survey CTO, Televrite & dashboard maintenance and
    Statistical Packages (Excel, SPSS, STATA)
  • At least 3 years of professional
    experience in data management and reporting
  • At least 3 years of professional
    experience in monitoring, evaluation and reporting of programs
How to Apply:
All qualified
candidates should send a 2-page CV and a cover letter to
with the subject line: M&E Coordinator Position.
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