The Ugandan Jobline

• Supports the management of IRC Uganda’s HRIS system and ensuring
  that it is accurate and maintained up to date.
• Support the maintenance of all talent acquisition and management
  processes in HRIS as assigned, to ensure 100% data integrity.
• Optimize the use of HRIS at the country level ensuring that data is
  accurately captured; undertake a variety of administration functions
  (including creation and maintenance of menus, tasks, screens, profiles,
  security elements and passwords etc.); set up and run standard reports.
• Lead on the development of new workflows in the HRIS.
• Act as initial point of contact for the systems provider and as an
  internal support desk for HRIS queries.
• Capacity building employees, management and HR Focal points in use
  of HRIS and reporting.

• Process Payroll for national staff in a timely and accurate manner,
  ensuring that all statutory and other deductions are made by 15th monthly.
  
• Implement changes to entitlements in the payroll in a timely manner.
  This will include overtime and other additional payments for which
  authorized claims have been submitted by the 15th of the month.
• Prepare staff contributions to relevant statutory bodies (social
  security-NSSF, PAYE-URA etc.) monthly
• Produce the monthly payroll in respect of new starters and leavers
  and ensure accurate and timely completion

• Support in recruitment activities for the national employees (job
  adverts, interviews, recruitment, contracts, and personnel files)
• Prepare COS (Change of Status) forms as required and draft /track
  Staff Contracts, termination forms/notifications.
• Facilitate the inclusion of new staff into the appropriate medical
  coverage plan and Group Accident Scheme (GPA).
• Follow up on all medical insurance matters for staff including
  adding and deleting staff to/from the employer’s liability and the medical
  and hospitalization insurance policy schemes as well as follow up on
  payments and claims.
• Assist in processing all requests for staff training and facilities
  enrollment in external training or securing of external consultants.
• Maintenance of accurate and up to date personnel records of all
  employees including orderly archiving

• Immigration, permit processing and Visas:
• Responsible for securing work permits, visas and other required
  documents for staff, both national and international IRC Uganda
  staff.  
• Ensure that all staff have the proper work documentation and keep
  track of expiry dates to ensure prompt and timely renewal of documents.
• Notify staff and supervisor of relevant policy changes in
  immigration requirements/procedures;

• Advise the Supply Chain department immediately of any problems with
  either the office or Expat/ Guest house premises and ensure follow-up on
  these issues.
• Ensure that the Office attendants/Cleaners have all the necessary
  cleaning materials and tools timely

• Keep track of lease dates, requirements and rights and action
  accordingly. 
• Ensure payment of leaseholds and liaise with program staff to ensure
  proper coding.
• Outside of obligation to inform the HR /Admin Manager records and
  issues pertaining to staff in the office 
  

• Coordinate all external IRC requests for conferences, accommodation,
  travel and meetings. Keep clear and easily accessible records of all
  requests.
• Responsible for Administration correspondences and maintaining
  administration files.
• Perform other duties as needed or requested by the HR /Admin Manager
  or the HR/Admin Coordinator.

• The applicant for the International Rescue Committee Human Resource
  Officer job placement must hold a University Degree, Diploma in Human
  Resources or similar professional qualification
• Three years of relevant professional experience in human resources
• Strong knowledge and experience of HRISs, and ideally in supporting
  others to use HRIS
• Extensive knowledge and experience of managing a payroll, preferably
  for more than 400 employees
• Previous experience working with an International NGO in a
  cross-cultural setting, preferably in the HR sector
• Previous experience in using ProMISE HRMIS is an advantage
• Strong experience in an human resource support role
• Ability to analyse and interpret numerical data and processes
• Ability to maintain the highest degree of discretion and
  confidentiality of HR information
• Ability to use judgement to determine when to deal with a query to
  conclusion or when to pass to another member of the team
• Organised and methodical and with good attention to detail
• Willingness and ability to work within a multi-site, international
  organisation
• Customer focused with good interpersonal skills
• Ability to work on own initiative with limited supervision
• Ability to deal with ambiguity and work towards a resolution
• Excellent written and verbal communication skills
• Excellent Microsoft Office packages – Word, Excel, and Outlook.
• Able to coach and support others

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