HR & Admin Manager Non-profit Careers – International Rescue Committee (IRC)

Job
Title:        
 HR
& Admin Manager
Organization: International
Rescue Committee (IRC)
Duty Station: 
Uganda
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Key Duties and Responsibilities: 
Human Resources
Management
Organizational
Development
  • Under the guidance of the HR Lead in Kampala, ensure the HR
    commitments in the Country Program SAP are effectively implemented.
  • Ensure the IRC Core Values (IRC Way) are systematically communicated
    to all staff (new and existing staff).
  • Ensure Organizational development initiatives are effectively
    implemented.
  • Participate actively in the review of existing HR/Admin policies and
    procedures.
  • Maintain a thorough knowledge and understanding of Uganda Labor Act
    and regulations, IRC Uganda National Staff policies and ensuring
    compliance and consistent application.
Talent
acquisition, management and staff development
  • Lead transparent recruitment processes and ensure all sectors comply
    with recruitment related policies and procedures including and not limited
    to advertisement of positions, consistent documentation of the recruitment
    process (interviews notes, reference check, ATC check, etc).
  • Coordinate and facilitate the integration/transition processes to
    assure new and transferred staff receive an effective onboarding.
  • Ensure IRC Performance Management Program is effectively implemented
    by providing regular trainings on performance management, objectives
    setting, monitoring and coaching, performance review process, etc.
  • Lead and facilitate required activities for staff development and
    career planning by providing sufficient information and guidance to staff
    on existing staff development resources like IRC Learning portal.
  • Support supervisors and employees in their development and career
    plans design and implementation.
Compensation and
Benefits ;
  • Ensure internal equity is maintained for staff compensation and
    benefits and advice programs leads accordingly.
  • Ensure staff understands their benefits package and lead an
    effective administration of the benefits.
  • Actively participate on the salary review process by providing
    sufficient information to the HR lead.
Staff
welfare/wellbeing :
  • Ensure all staff and dependents are registered to the medical
    insurance coverage, monitor staff medical coverage and ensure that the
    coverage is functioning well.
  • Communicates daily with IRC designated health care provider to
    review any cases of life-threatening illness among staff and troubleshoot
    any specific staff health issues that cannot be resolved by the care
    provider.
Staff
Administration
  • Ensure a consistent filing system is put in place and
    confidentiality of the HR information is guaranteed and orderly archiving
    of official HR documents.
  • Ensure staff files are updated on a real time basis, with all
    required key documents and ensure they are completed and up-to-date
    through periodic file audits.
  • Ensure the Tracking of timesheets is updated and consistently
    maintained.
  • Ensure HR databases are regularly updated (staff list, leave
    tracking, contract tracking, etc.)
  • Ensures that all the exit processes are in compliance with the IRC’s
    policy and local legislation.
  • Coordinate and facilitate employee exit process and archive all
    required documents.
Employee
Relations:
  • Facilitate employee relations resolution based on local laws and IRC
    standards;
  • Facilitate relationships between labor/social services and IRS
    staff.
  • Manage employee relations and discipline in accordance with the
    IRC’s policy and local law
Employee
terminations/Separation
  • Work in close collaboration with function coordinators and managers,
    ensure all termination documentation is completed before being forwarded
    to HR Lead for review.
  • Develop and maintain reports to update and finalize terminal
    benefits
Staff Management
  • Directly supervise the HR/Admin Officer based in Kampala and ensure
    all work duties are performed satisfactorily.
  • Liaise and provide HR technical support and guidance to the HR Field
    Focal Points.
  • Ensure timely and accurate reporting from the field offices.
General
Administration
  • Manage rental agreements for offices and housing
  • Manage and monitor all IRC offices and homes acquisitions,
    administration, maintenance.
  • Lead the signing, monitoring, renewal and termination of contracts
    and payments with suppliers, service providers and landlords
  • Maintain proper records for all correspondences
  • Ensure compliance of administrative policies and procedures with IRC
    standards and local law.
Reporting
  • Control and ensure permanent monitoring of HR strategic metrics
  • Compile strategic HR metrics information for the Country Office and
    share with the HR lead
  • Review and submit weekly and monthly recruitment reports
  • Review and submit monthly staff leave accrual
  • Review and submit monthly renewal and termination of contracts
  • Review and submit payments with suppliers, service providers
    (lessors, hotels).
  • Review and share with relevant staff, the accommodation tracking
    sheet
  • Ensures coordination and monitoring of shared activities between HR,
    administration and “Supply Chain”.
  • Perform other relevant duties as assigned (of a similar nature or
    related and in the interest of the organization).

Qualifications, Skills and Experience:
  • The applicant for the International Rescue Committee HR & Admin
    Manager job placement must hold a Bachelor degree in Human Resources
    Management or Social Sciences.
  • Professional HR certification is highly desirable
  • Master’s Degree in a relevant field will be an added advantage
  • Five years of relevant professional experience in human resources/Administration
    and in similar position.
  • Previous experience working with an international NGO in a
    cross-cultural setting, preferably in the HR sector.
  • Previous team experience and knowledge of team dynamics desirable.
  • Proven skills in administration and human resources management;
  • Systematic, good administrative skills, appropriate HR background
    and experience.
  • Excellent organizational, interpersonal, and communication skills;
  • Strong computer skills, Windows, MS office programs, email programs,
    and radio VHF-HF communication.
  • Remains productive when under pressure.
  • Demonstrates a systematic and efficient approach to work.
  • Works collaboratively with team members to achieve results.
  • Relates and works well with people of different cultures, gender and
    backgrounds.
  • Good time management skills and flexibility to continuously
    re-prioritize
  • Ability to multi-task
  • Willingness to take both initiative and direction;
  • Able to respond rapidly to changing environments, yet remain
    productive and focused;
  • Strong and fast computer skills (primarily Word, Excel, and
    outlook);
  • Willingness to travel frequently to field offices Bidibidi, Imvepi,
    etc
How to Apply:
All suitably
qualified and interested candidates should send updated CVs, cover letters and
filled application form, download
here
, clearly indicating “Position Title” as the subject to:
UA-IRCJobs@rescue.org (The Human Resource and Administration department, International
Rescue Committee)
Deadline: 12th November 2018
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
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