The Ugandan Jobline

• Support UK-based staff: accreditation with the MFA of UK based staff
  and families to include processing of work permits, dependant’s pass,
  diplomatic IDs etc. and arranging visas for travel in a timely manner.
• Logistical support: arrange customs clearance and delivery (incoming
  and outgoing) of personal effects of UK based staff including
  unaccompanied airfreight and heavy baggage and all other official
  consignments for Embassy use expeditiously.
• Arrange customs clearance, registration, deregistration, and shipments
  of the Embassy official vehicles and UK based staff private cars.
  Assisting with the sale and purchase arrangements for both official and
  private vehicles.

• Use a Government Purchase Card (GPC) to purchase various good and
  services for Post for purchases of £1,500 and under.
• Conduct market survey as required by budget holders to update and
  keep current the Mission agreed supplier list to reduce bureaucracy and
  delays in procurements.
• Raise requisitions with PRISM and submit to CSM for approvals
• Support budget holders to develop scopes and TORs for procurement
  and contracts.
• Schedule and arrange technical review panels as required for tenders
  and contracts;  and support contract
  manager to file and keep up-to-date contract management files for
  contracts.
• Carry out store inventory and on spot checks as requested by CSM.

• Serve as relief and alternate BHC receptionist, receiving calls and
  directing visitors. Receiving and sorting mail including diplomatic mail.
• Manage stationery and IT consumables stores. Maintain up-to-date
  stores records and records of issuances. Notify IT Manager when reorder
  levels have been reached.
• Arrange hotel and airport pickups for staff and visitors including
  new UK based arrivals coming to post. Liaise as necessary with airlines
  and travel management contractor as necessary to make airline reservations
  for staff and visitors.

• The ideal candidate for the British High Commission (BHC) Corporate
  Services Assistant job must hold a Diploma/Degree in Business
  Administration, Public Administration, Procurement, Logistics or similar
  discipline.
• Previous exposure and experience in delivering Administrative,
  Protocol and Procurement services
• Strong interpersonal and oral communication skills
• Strong customer skills
• Excellent organisational skills
• Desirable qualifications, skills and experience 
• Good writing skills
• Competencies:
  Collaborating and Partnering, Delivering Value for Money, Managing a
  Quality Service, Delivering at Pace

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