Fresher Admin Base Officer US NGO Jobs – Samaritan’s Purse

Job Title:       Base
Organisation: Samaritan’s
Duty Station: Uganda
Reports to: Area
About US:
Samaritan’s Purse is
an international Christian relief and development organization meeting the
critical needs of victims of war, poverty, natural disaster, famine and disease
with the aim of sharing God’s love. It was founded in the United States
Job Summary:  The Base Officer will be responsible for
managing the Karamoja base and directly supervising support staff such as
cleaner and security guards. The main responsibilities of the job holder is
maintaining a smooth functioning of Karamoja base. The incumbent will oversee
tenancy agreements, provision of staff breakfast, office management, security and
cleanliness of the premise, all guests coming to SP Karamoja, coordinates
spiritual care for staff and ensure conducive working environment for all
staff. S/he will be manage the daily administration of the base, store keeping,
Handle human resource, support finance office of the base, maintain accurate
and up-to-date records of all administrative activities, enabling tracking and
cross-checking of requests and preparing monthly reports of this to the direct
supervisor; keep supervisor aware of all administrative activities in the
office, and availing monthly reports on all activities. The Base Officer will
report directly to the Area Coordinator
Key Duties and Responsibilities: 
Office management
and Coordination
  • Ensure every office
    room has adequate furniture, clean, tidy at all times, conducive enough and
    have working appliances including the office compound and its surrounding.
  • Ensure employees
    contact list is maintained for use by staff and visitors.
  • Ensure the office
    generator, lighting and water system are well maintained and functioning at
    all time.
  • Ensure utility bills for office are paid in time.
  • Ensure that all new staff have necessary orientation, are
    comfortable and feel welcome in SP Karamoja Office.
  • Work with staff care team to ensure smooth coordination and
    facilitation of staff devotion and ensure the spiritual wellbeing of all
    staff and guests at the base.
  • Assist in data entry for the different projects, in a given location
    plus any other administrative support required by the managers; maintain
    accurate and timely data from all projects.
  • Support finance officer in scanning financial documents while
    maintain confidentially
  • Facilitate social events for Karamoja base, where need be.
SP Uganda Visitors
  • Coordinate hospitality and ensure that all guests have necessary
    orientation and contact information.
  • Ensure that all guests are picked up and dropped off from the
    airfield, hotels and any other locations.
  • Arrange means of transport for visitors and guests to Kampala
  • Ensure that all guests have comfortable accommodation during their
    stay with SP Karamoja.
  • Maintain good communication and networking with hotels while paying
    bills in time.
  • Prepare and keep enough visitors card at the gate with the security
    guards at all times.
  • Maintain regular liaison with service providers, proper
    communication with vendors and visitors on a timely manner.
Store and Asset
  • Daily maintain and keep track of goods/items in store
  • Ensure that SP goods and assets are used and stored as required
    while ensuring good stewardship of SP resources.
  • Work closely with the logistics coordinator to ensure that asset
    tracking and inventory at the base is well maintained and is up-to-date
    all the time.
  • Ensure custodial responsibility of all the assets stored at the office
    and at field sites.
  • Receive and review daily and weekly work plans and updates from
    cleaner and guards.
  • Carry out periodical performance review or appraisal exercises for
    the supervisees.
  • Prepare job descriptions for supervisees and provide daily guidance
    and leadership.
  • Supervise work through proper pre-planning and scheduling and review
    and approval.
  • Help Area Coordinator, Logistics coordinator and Project managers
    identify capacity building opportunities for staff.
  • Conduct periodical meetings with supervisees to ensure smooth
    running of Karamoja base
  • Draft agenda, document minutes and circulate during base management meetings
  • Keep track of base staff leave records.
  • Handle base human resource management issues with supervisees and
    other base staff including performance appraisals in conjunction with
    logistics coordinator, Area coordinator and project managers.
  • Draw and maintain working rota for the cleaner and guards

Qualifications, Skills and Experience:
  • The applicant for the Samaritan’s Purse Base Officer job placement
    should hold a Bachelor’s degree in Administration, Management, Secretarial
    studies, Human resource or other relevant field and with experience in
    Information Technology and field level management experience.
  • A minimum of two years of related work experience
  • Excellent planning and organization, coordination, and time
    management skills
  • Strong analytical skills with ability to make independent judgment
    and decisions, good ethical conduct in accordance with recognized professional
    and organizational code of ethics, proactive, resourceful, professional,
    humble, flexible, solutions- oriented and results-oriented, strong
    negotiation, communication, and relationship management skills.
  • Strong cross cultural communication skills while promoting unity in
    diversity amongst staff.
  • Should have knowledge of computer systems and its applications
    especially Word, Excel and Outlook.
  • Dynamic, personable
  • Good team player
How to Apply:
All suitably
qualified and interested candidates should send an updated CV (not more than 3
pages), covering letter and relevant documentation via email to  HR: or
hand deliver to any of the Samaritan’s Purse offices close to your locations
Deadline: 9th November 2018 by 5:00pm
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