Administrative Officer Job Opportunities – Economic Policy Research Centre (EPRC)

Job Title:       Administrative
Officer
Organization: Economic
Policy Research Centre (EPRC)
Duty Station: Kampala,
Uganda
Reports to:
HR & Administration Manager
About US:
The Economic Policy
Research Centre (EPRC) is Uganda’s leading independent policy think tank with
an economics focus. Its mandate is to provide policy oriented research and
other forms of analytical support to inform policy processes in Uganda. The
Centre has repositioned itself as a Go-To Policy Think Tank within the wider
East Africa region. EPRC uses resources from Government of Uganda and Think
Tank Initiative (TTI) under the International Development Research Centre
(IDRC).
Job Summary:   The Administrative Officer will provide
Operational Human Resource and Administrative support to ensure smooth running
of the Centre
Key Duties and Responsibilities: 
  • Attend to the day to day running of the office by timely provision
    of logistical support to all departments and events of the Centre, e.g.
    transport facilitation; availing equipment; stores /stationary management;
    travel bookings, ticketing; requisitions for items; etc
  • Supervise, coordinate and monitor all maintenance/ repair work of
    the Centre’s premises and office equipment and ensure work is carried out
    in a timely manner and highest level of quality service and ensure value
    for money;
  • Monitor and ensure general maintenance of the Centre’s utility needs
    – Electricity, plumbing, telephone system, cleanliness, safety (1st Aid);
  • Record keeping, management and maintenance of the archives (Ensure
    that the filing system of the Centre’s administration records conforms to
    the Centre’s Records’ management policies & procedures)
  • Management of the Centre’s fleet of vehicles by: ensuring that all
    Centre’s vehicles are well maintained; operational; reviewing log sheets;
    tracking fuel usage of vehicles and make a critical analysis of vehicle
    maintenance to support Management’s decision making processes
  • Support the HR & Administration Manager
  • Report any potential health and safety hazards to the HR & Admin
    Manager
  • Manage and coordinate all tasks relating to General staff meetings,
    such as taking minutes, follow- up action points, scheduling of the
    meetings;
  • Support the preparation and organization of events, meetings and
    activities in close collaboration with other responsible departments/
    Units;
  • Manage Petty Cash by taking custody of petty cash, making petty cash
    payments, and making entries into the petty cash worksheet and balancing
    it. Manage daily liquidity position.
  • Perform other duties and tasks as may be assigned by Management
  • Supervise, guide and manage performance of the staff directly under
    his/her report

Qualifications, Skills and Experience: 
  • A good Bachelor’s degree in Human Resource Management; Business
    Administration with a bias in human resource management; Organization
    Psychology or related qualification from a recognized University;
  • Three years of progressive professional working experience in the
    same/ similar position in a busy environment;
  • Very good knowledge of written and spoken English.
  • Excellent verbal and written communication skills, politeness and
    proactive
  • Ability to work independently requiring minimum supervision.
  • Ability to multitask, prioritize, and manage time efficiently, with
    ability to work under
    pressure to meet deadlines
  • Goal-oriented, organized, with ability to work well with management
    and staff at            all levels;
  • Ability to work independently requiring minimum supervision.
  • Excellent interpersonal (team player/ability to work cross
    functionally) skills;



How to Apply:
All candidates are
encouraged to send an application letter, accompanied by a detailed curriculum
vitae (CV); names and addresses of three (3) referees (at least one of whom
must be a current/former employer), and copies of academic documents should be
sent to the email address: eprc@eprcug.org.
NB:
Only shortlisted candidates shall be contacted. Late applications will not be
accepted.
Applicants must indicate clearly in the
subject heading of both email and their application letter which position they
are applying for.
Deadline: 7th December 2018 by 4:00pm
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