Procurement Officer US Non-profit Jobs – Lutheran World Relief (LWR)

Job Title:     Procurement
Lutheran World Relief (LWR)
Duty Station: Uganda
Reports to:
Team Leader (LWF)
About US:
Lutheran World
Relief is a US non-profit organization that works with local partners to
provide lasting solutions to poverty, injustice and human suffering. LWF Uganda
works to reduce people’s vulnerability, supporting them to realize their
potential, to build on their assets, and to respond to their own problems and
needs. LWF Uganda currently has five areas of operation in Pader, Kitgum,
Adjumani, Katakwi, Sembabule, Kampala and Kamwenge Districts.
Key Duties and Responsibilities: 
  • Undertakes the procurement activities and ensures that procedures
    are in line with the LWF Procurement Manual, and Procedures;
  • Liaise with the Accountant and heads of section to ensure correct
    coding for purchasing of goods;
  • Prepare all necessary documentation for procurement of goods and
    services (i.e. procurement plan, supply requisitions, quotations, bid
    documents, agreements etc.)
  • Work in close consultation with suppliers/vendors, he/she
    coordinates the delivery processes to ensure the distribution plan is
    adhered to and make timely arrangements for delivery of items to the
  • Compiling of the required information for any proposed purchase.
    These include preparation and dispatch of requests for quotations/proposals,
    LPOs, contracts, and any other document required by both;
  • Draft correspondence related to procurement including letters to
    suppliers and follow up with them to ensure timely and safe delivery of
    goods and services;
  • Ensures that cash/cheque advances for procurement are accounted for
    in an appropriate and timely manner;
  • To carry out Market survey of commonly use supplies and
    prequalification of eligible suppliers and establish supplier data base
  • Maintains files of correspondence, reports and supporting
    documentation relating to procurement as evidence of compliance with the
    procurement procedures;
  • Maintain a proper system of way bills to control the dispatch and
    receipt of purchases, and items returned to suppliers for repair and/or
  • Liaises with the Administrator & stores/warehouse on safe and
    secure storage of items whilst in the office compound;
  • Prepare timely procurement minutes in accordance to decisions made
    by the tender committee on the purchase of goods and/or services;
  • Ensure that all LWF/DWS assets are coded/tagged appropriately

Qualifications, Skills and Experience:
  • The ideal candidate for the Lutheran World Relief
    (LWR) Procurement Officer job opportunity should hold a Bachelor’s
    Degree in Procurement and Logistics, BBA, or equivalent
  • Three years of professional experience in procurement and logistics
    management with reputable organization
  • Strong oral and written communication and interpersonal skills.
  • Good Computer skills in MS Excel, MS Word, MS Access
  • Ability to work independently with minimum supervision in tight
    deadline driven environment.
  • Ability to negotiate with vendors in a transparent manner
  • Ability to work on own initiative, proactive attitude and a team
  • Good team player and strong interpersonal and communication skills.
How to Apply:
(motivation letter and detailed curriculum vitae in English), with the names
and e- mail addresses of three persons who know the applicant professionally,
should be sent via Email to: Please do not include
certificates for education, trainings, etc. Please use the title of the job you
are applying for as the subject line. Hand delivered applications can also be
sent to our Offices in Kampala. Please indicate the position you have applied
for on the top of the parcel addressed to:
The Human Resource
Lutheran World
Plot 1401, Ggaba,
Road next to Quality Hill
P.O. Box 5827,
Kampala, Uganda.
Deadline: 8th October 2018
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