Job Title: Deputy Country Manager Organisation: Innovation: Africa (iA) Duty Station:…
Fresher Procurement and Administration Assistant USAID Project Jobs – University Research Co., LLC (URC)
Job
Title: Procurement and Administration
Assistant
Title: Procurement and Administration
Assistant
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Duty Station: Uganda
Reports to: Procurement
and Administration Officer
and Administration Officer
About US:
University Research
Co., LLC (URC) is a global company dedicated to improving the quality of health
care, social services, and health education worldwide. With a non-profit
affiliate, the Center for Human Services (CHS), URC manages projects in over 45
countries, including the United States.
Co., LLC (URC) is a global company dedicated to improving the quality of health
care, social services, and health education worldwide. With a non-profit
affiliate, the Center for Human Services (CHS), URC manages projects in over 45
countries, including the United States.
About USAID RHITES-N Project:
With the RHITES-N
Acholi Project (Regional Health Integration to Enhance Services in Northern
Uganda – Acholi), USAID will continue its support of the Government of Uganda’s
(GOU) efforts to improve access to and use of health services in the country’s
post-conflict northern region. RHITES-N Acholi Project activities will build on
USAID investments and national advances to increase access to and use of
high-quality integrated services that accelerate the ability and capacity to
respond to the specific health needs of residents in the Acholi sub-region,
leveraging the URC-ASSIST project successes.
Acholi Project (Regional Health Integration to Enhance Services in Northern
Uganda – Acholi), USAID will continue its support of the Government of Uganda’s
(GOU) efforts to improve access to and use of health services in the country’s
post-conflict northern region. RHITES-N Acholi Project activities will build on
USAID investments and national advances to increase access to and use of
high-quality integrated services that accelerate the ability and capacity to
respond to the specific health needs of residents in the Acholi sub-region,
leveraging the URC-ASSIST project successes.
Job Summary: The Procurement
and Administration Assistant will manage the procurement process and
administration including reviewing of purchase requisitions, carrying out
market surveys for frequently purchased items in order to establish SLA’s and
BPA’s.
and Administration Assistant will manage the procurement process and
administration including reviewing of purchase requisitions, carrying out
market surveys for frequently purchased items in order to establish SLA’s and
BPA’s.
Key Duties and Responsibilities:
·
Solicit
of vendors, prequalification, selection and preparation of evaluation reports
before contracts are awarded.
Solicit
of vendors, prequalification, selection and preparation of evaluation reports
before contracts are awarded.
·
Receive
and review all incoming procurement requests, establish priorities and conduct
all appropriate preparations necessary for a given procurement.
Receive
and review all incoming procurement requests, establish priorities and conduct
all appropriate preparations necessary for a given procurement.
·
Answer
supplier and customer inquiries about order changes or cancellations and check
requisition orders for accuracy.
Answer
supplier and customer inquiries about order changes or cancellations and check
requisition orders for accuracy.
·
Evaluate
the quality and appropriateness of supplies and equipment, conduct cost/quality
comparisons and negotiate contracts to ensure value for money.
Evaluate
the quality and appropriateness of supplies and equipment, conduct cost/quality
comparisons and negotiate contracts to ensure value for money.
·
Request
for quotations, tender documents, proposals and also participate in the
analysis process, selection and draft LPOs which are issued to the vendors.
Request
for quotations, tender documents, proposals and also participate in the
analysis process, selection and draft LPOs which are issued to the vendors.
·
Maintain
a weekly procurement tracker.
Maintain
a weekly procurement tracker.
·
Prepare
invoices ready for payment and submit them to finance and ensure suppliers are
paid on time.
Prepare
invoices ready for payment and submit them to finance and ensure suppliers are
paid on time.
·
Carry
out quality checks on supplier deliveries/goods to ensure they meet required
contract specifications.
Carry
out quality checks on supplier deliveries/goods to ensure they meet required
contract specifications.
·
Assist
the procurement team in managing inventory at the office store – including
managing inventory records, keeping stocks reconciled.
Assist
the procurement team in managing inventory at the office store – including
managing inventory records, keeping stocks reconciled.
·
Perform any
other official duties that might be assigned by the supervisor from time to
time.
Perform any
other official duties that might be assigned by the supervisor from time to
time.
Qualifications, Skills and Experience:
·
The
applicant for the USAID Project Procurement and Administration Assistant job
must hold a Bachelor’s Degree in Business Administration, Human Resource
Management, Social Sciences or Procurement and Logistics Management.
The
applicant for the USAID Project Procurement and Administration Assistant job
must hold a Bachelor’s Degree in Business Administration, Human Resource
Management, Social Sciences or Procurement and Logistics Management.
·
A minimum
of two years’ relevant work experience gained through serving in similar
position with an NGO or busy multinational company
A minimum
of two years’ relevant work experience gained through serving in similar
position with an NGO or busy multinational company
·
Excellent
written and oral communication skills
Excellent
written and oral communication skills
·
Excellent
interpersonal skills and team building skills
Excellent
interpersonal skills and team building skills
·
Strong
customer service orientation
Strong
customer service orientation
·
Ability
to prioritize tasks, meet deadlines and work in multicultural environment.
Ability
to prioritize tasks, meet deadlines and work in multicultural environment.
Please note: Only candidates who are eligible to work in
Uganda for an indefinite period without a need for sponsorship will be
considered for this position.
Uganda for an indefinite period without a need for sponsorship will be
considered for this position.
How to Apply:
All suitably
qualified and interested candidates who wish to join the URC should upload
their updated CVs / résumés and cover letters at the link below. Also, please
complete your application form and attach a completed USAID Form 1420
Contractor Employee Biographical Data Sheet as well, download it
here.
qualified and interested candidates who wish to join the URC should upload
their updated CVs / résumés and cover letters at the link below. Also, please
complete your application form and attach a completed USAID Form 1420
Contractor Employee Biographical Data Sheet as well, download it
here.
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline