The Ugandan Jobline

• Develop, Review and monitor implementation of financial management,
  Procurement, Administrative, ICT and Logistical systems, policies and
  procedures and ensuring compliance with donor financial and Operational
  guidelines and the internationally recognized accounting principles
  (GAAP).
• Set direction of the Organization’s Operations department by
  prioritizing and organizing actions & resources to achieve objectives
  and contribute to the Organizational wide strategy development.
• Provide administrative oversight to the operations, procurement
  Logistics and administrative functions and ensure a well-coordinated
  functioning system to support smooth implementation and achievement of the
  project goals and targets.
• Ensure that MJAP contracts and business transactions/relationships
  are transparent and in compliance with Ugandan law and MJAP/donor
  policies.
• Ensure internal and donor procedures, policies and guidelines are
  followed.

• Ensure Guarantee that all approved program budgets are uploaded into
  the computerized financial management system and well managed; by
  monitoring expenditure as per approved activities and section budgets.
• Provide technical support for the review of sub grantees’ work plans
  to ensure that their funds are effectively and efficiently utilized in
  compliance with donor guidelines.
• Develop and implement a tracking system for enhancing accurate and
  timely financial reporting and accountability of all the sub grantees; and
  address any anticipated gaps that may lead to delayed or poor
  accountability, including funds recovery measures in accordance with donor
  guidelines.
• Maintain a financial system that provides sufficient audit
  information and tracking of all the expenditure and documentation of all
  the sub-grantees.
• Continuously monitor the availability of financial resources for
  program implementation, and take necessary measures to ensure adequacy of
  the resources.

• Identify, build and manage collaborative partnerships with
  consortium partners, sub-grantees, donors, local governments and other
  stakeholders.
• Support the budgetary process of sub-grantees, approve their
  periodic budgets & work plans; and monitor timely disbursements of
  funds as per the approved budgets according to donor regulations and the
  signed Memorandum of Understanding (MoUs).
• Serve as main contact with donors and fund managers for contract and
  grant negotiation and take lead in coordination and information sharing on
  resources.
• Develop and monitor the implementation of the project Grants and
  contract management work plan, procurement plan and budget in in
  accordance with donor guidelines.
• Develop a system for conducting risk assessment of all sub awardees
  according to the perceived risk; and implement measures to address any
  challenges that may affect the grant implementation.
• Communicate effectively to ensure overall program targets and donor
  obligations are met.

• Lead and develop the capacity of the program’s operational Team.
• Create and sustain a work environment of mutual respect that
  empowers team members to strive and achieve excellence.
• Promote accountability, communicate expectations and provide
  constructive feedback to team members via regular performance reviews.
• Provide team members with information, tools and other resources to
  improve performance and reach objectives

• The applicant should preferably hold a Bachelor’s degree in
  Accounting, Finance or Commerce (Accounting)
• Master’s Degree in Business Administration, Financial management
  (Accounting),
• Professional qualification such as: ACCA, CMA, CPA or MCIPS) with
  membership to a professional body.
• A minimum of ten years’ experience in managing donor funds,
  preferably with large and complex grants and knowledge of CDC USG contract
  and grant compliance requirements.
• Specific experience in managing CDC/USG agreements and the financial
  reporting requirements; and sub-grants management protocols.
• Applied knowledge in budget development, project management,
  contracts management, financial management, grants management procurement.
• Ability to ensure timely submission of financial reports per the
  required financial procedures and CDC/USG requirements.
• Ability to manage funds, logistics and human resources in accordance
  with CDC /USG guidelines.
• Demonstrated attention to detail, following procedures,
  prioritization and meeting deadlines
• Ability to work independently as well as thrive in teams
• Excellent negotiation and representation skills.
• Effective verbal and written communication and problem solving
  skills
• Demonstrated organizational and coordination skills
• Excellent knowledge of Microsoft Office applications, with ability
  to understand and operate the Sun accounting software system.

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