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4 Fresher A' Level Data Collection Jobs - Medical Records Assistants - Infectious Diseases Institute (IDI)

Organisation: Infectious Diseases Institute (IDI)
Duty Station: Uganda
Reports to: Health In-charge and District Biostatistician
Vacancy Code: MRAX1

About US:
The Infectious Diseases Institute (IDI) is an international non-profit organization which is a partnership of infectious diseases and public health specialists. The overall objective of the IDI is to strengthen health systems with strong emphasis on Infectious Diseases, through Research and Capacity Development. IDI has five operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research and Laboratory services (provided through a partnership with the Makerere University - John Hopkins University Core Lab) and Outreach.

Job Summary:  The Medical Records Assistants will be responsible for collection, validating, entry of data in the respective data bases and maintain an updated secure filling records system for easy access and generates periodic reports.

Key Duties and Responsibilities: 
  • Generate and distribute to all health facility staff a list for ‘every clinic day expected patients' before the clinic commences, then produce and submit a missed visit report on every clinic day by 4pm to the community linkage stakeholders like VHTs in line with MoH data management guide lines
  • Track patients’ files especially ones without clinic exercise books and retrieve any information required by the key stakeholders in line with data management guidelines
  • Generate a monthly report for all patients’ clinic attendances, unscheduled, scheduled, new patients in line with MoH data management guide lines
  • The incumbent will receive and register newly referred/ linked patients on every clinic day, assign each a distinctive clinic number, and updating appointments in line with clinic flow guidelines and in line with MoH data management guide lines
  • Post patients’ data from their files into the patients' data base on a daily basis in line with MoH data management guide lines
  • Collect, clean and routinely validate (weekly, monthly, quarterly and annually) data/information in health facility and from community level in line with IDI and MoH data management guide lines
  • Provide necessary data tools to all health facility staff and provide technical support in data documentation in line with MoH data management guide lines
  • Develop and submit periodic reports to key stakeholders and give timely feedback to the health facility staff in line with IDI and MoH reporting guidelines
  • Develop and maintain proper filing, storage and retrieval systems of patients' medical records in the health facility in line with MoH data management guide lines
  • Periodically disseminate the updated health facility ‘Performance Monitoring Plan (PMP)' and quality improvement indicators to track the performance of health facility in line with MoH data management guide lines

Qualifications, Skills and Experience: 
  • The applicant for the Medical Records Assistant job must hold an A-level certificate but preferably with Certificate in IT, Computer Science, Information Management, Data Management plus certificates in Word Processing, Spreadsheets and Database Management. A diploma in Computer Science, Information Management, Data Management is an added advantage.
  • One to two years of related experience.

How to Apply:
All suitably qualified and interested candidates should E-mail their updated CVs, which should include details of email address (if any), present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the following address. Please make sure that your application letter, updated CV and certificates are attached as one document and indicate the Vacancy code as the subject for your email

The Senior Human Resource Manager,
Infectious Diseases Institute — IDI Knowledge Centre,
Makerere University Main Campus College of Health Sciences, Makerere University,
P.O. Box 22418, Kampala, Uganda.

Email to:

Deadline: 28th October 2018

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