Sub Grants and Contracts Senior Finance Officer US NGO Job Careers – Mercy Corps

Organization: Mercy
Duty Station: Kampala,
Reports to: Sub
Grants and Contracts Manager
About US:
Mercy Corps is a
leading global organization powered by the belief that a better world is
possible. In disaster, in hardship, in more than 40 countries around the world,
we partner to put bold solutions into action — helping people triumph over
adversity and build stronger communities from within. Now,  and for the future. In Uganda, Mercy Corps
has been operational since 2006 by focusing its programming on economic
development, maternal health, adolescent girls’, livelihoods, conflict
mitigation, and humanitarian refugee response
Job Summary:   The Sub Grants and Contracts Senior Finance
Officer is responsible for sub grants management, monitoring and reporting and
compliance with donor regulations and Mercy Corps regulations. He/she is also
responsible for tracking sub grants and sub grantee requirements and for
maintaining all sub grants and contracts financial files.
Key Duties and Responsibilities: 
  • Conduct sub grants pre-award assessments and recommends for
    substantial involvements and compliance requirements and modifications to
    the sub grant agreement and/or monitoring plan to lessen financial and
    compliance risks.
  • Follow up, collect and review sub grantees financial reports and
    fund requests, keep up-to-date records and report all sub grantees
    financial status.  Review sub
    grantees financial reports for correctness, completeness, timeliness and
  • Perform sub grantee monitoring visit for financial and programmatic
    deliverables review or audit and report findings with recommendation to
    the supervisor communicate agreed upon findings to the sub grantees and
    follow up its implementation.
  • Handle sub grants close-outs ensuring that all requirements of the
    sub grant agreement have been met and that sub grant funds have been
    properly settled.
  • Follow up all grant compliance issues and document all required
  • Closely monitor sub grants to ensure that sub grantees are not
  • Create sub award card in navigator and update all milestones and
    expenditure in navigator
  • Maintain sub grantees tracker and update monthly.  Share the updated tracker and list.
  • Review contracts and maintain/assist in maintaining and updating the
    contracts tracker.  Distribute monthly
    tracker for projection and related use.
  • Review and track all sub grants and grants/budget purchases and
    contracts and other commitments. 
    Update the contracts and communicate monthly.
  • Track VAT/DUTY taxes exemptions, reimbursements for USAID and other
    donors as per their specific requirements.
  • Maintain sub grant files and ensure they are well labeled, fully
    updated with all contracts, submitted reports, governing clauses and all
    other relevant documents.
  • Participate in procurement or contracts biding and other procurement
    processes whenever required.
  • Perform any other tasks to be assigned by the supervisor

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree in Accounting or Finance
  • Five years of experience in grants and financial management and
    accounting and 2+year’s supervisory experience.
  • Strong management Skills, Technical & Supervisory Skills and
    experience required.
  • Strong accounting skills and experience, including management of the
    general ledger, journal entries, payroll, payables and balance sheet.
  • Strong knowledge of, and experience in donor regulations, and
    management of sub grants required.
  • Adequate understanding of donor rules and regulations is required.
  • International NGO/PVO experience required.  
  • Demonstrated experience and skill with financial reports preparation
    and presentation and proven ability to translate technical financial data
    into informative reports.
  • Advanced computer skills in MS Office programs, particularly Excel
    and accounting software experience.
  • Excellent oral and written English skills
  • Willing to travel regularly to Mercy Corps and sub grantees field
    offices and project sites approximately 25%.
How to Apply:
All interested
candidates are invited to send their applications enclosing curriculum vitae,
copies of academic and professional certificates along with the names and
contacts of three referees. Applications should be sent by post, courier, hand
delivery or e-mail to the address given below; The Director, Executive Recruitment,
Future Options Consulting Ltd, 4th Floor, DTB Centre, Kampala Road, P.O. Box:
34934, Kampala, Uganda. Phone: +256-414-231204/206, Email:
Deadline: 21st September 2018
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