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Fresher Finance & Admin Assistant NGO Jobs - Action for Health Uganda (A4HU)

Job Title:      Finance & Admin Assistant
Organisation: Action for Health Uganda (A4HU)
Duty Station: Uganda
Reports to: Project Manager Programs

About US:
Action for Health Uganda (A4HU) is a youth empowerment organization dedicated to mainstream young peoples’ engagement in socio-economic development and promoting Sexual and Reproductive Health and rights (SRHR). A4HU was registered in October 2017 as a new entity to take over the operations of DSW (Deutsche Stiftung Weltbevoelkerung) in Uganda. For the past 18 years, DSW has supported the implementation of a portfolio of projects to improve sexual and reproductive health of young people in Uganda.

Job Summary:   The Finance & Admin Assistant supports the finance and administration department in successfully implementing its goals. In cooperation with the Project Manager responsible for the accounting and financial reporting in line with A4HU regulations and policies as well as with donor financial laws. Responsible for administrative tasks in the field office; Ensures accountability and value for money during field activities; offers logistical support; support financial reporting of A4HU activites in liaison with the A4HU Finance Officer in Kampala.

Key Duties and Responsibilities: 
  • Responsible for book-keeping (cash and bank books), payments and all financial documentation
  • Assist the project manager with the preparation of financial reports and audits
  • Support the project manager in preparing strategic recommendations
  • Support project manager in preparing regular reports according to A4HU guidelines and procedures
  • Review and monitor partners financial reporting and compliance with A4HU and or donors regulations
Specific Responsibilities:
  • Managing the imprest system.
  • Prepare payment vouchers get them approved by the project manager.
  • Maintain a general ledger in the accounting system (SUN Systems)
  • Ensure that complete documentation and proper procedures are followed for Procurement and payment requests.
  • Maintain and regularly update the field fixed asset register.
  • Maintain and update the inventory list; carry out periodic inventory counts of items in the field office.
  • Follow up and check field staff working advance accounts and petty cash accountabilities for completeness and timely delivery
  • Manage the fuel card accounts for the field vehicle and prepare fuel card account reconciliations monthly.
  • Ensure proper records maintenance and filing
  • Assist in the annual Audit Process
  • Perform general office duties and administrative tasks.
  • Perform any other duties assigned by the supervisor.

Qualifications, Skills and Experience: 
  • The ideal candidate must hold a Degree from an accredited university in BBA/B.Com (Acc).
  • Two years of relevant experience working with a non-profit organisation.
  • Qualification CPA level 2
  • Excellent computer skills in use of Ms Excel, Ms Word and PowerPoint.
  • Knowledge and experience in usage of SUN Accounting & QuickBooks Software

How to Apply:
If you are interested, please send your application (CV and motivation letter indicating salary expectation with the reference “(job title)” to: jobs@a4huganda.org addressed to the Human Resource & Admin Manager

Deadline: 25th September 2018

NB: Ideal start date: ASAP. Please note that only short listed candidates will be contacted.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

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