The Ugandan Jobline

• Handling day to day accounting transactions
• Prepare payment vouchers and verify all supportive documents before
  taking for approval.
• Filling all paid payment vouchers.
• Receiving RTO from the field and make local purchase order for the
  trainings.
• Making follow ups for all payment submitted to country office from
  the field and give feedbacks.
• Assist in preparation and tracking of budgets line and code in all
  requests.
• Establish and implement efficient administration and logistics
  procedures in line with organisational requirement.
• Assume other financial responsibilities as assigned.        
• Making accurate payment requisitions before taking for approval.
• Prepare pending payment list for Monday meeting.
• Support to procurement committee.

• General management of the office; ensuring regular supply of power,
  water; timely supply and adequacy of office supplies; proper maintenance
  and safety of office.
• Support, organize and provide administrative support for all
  organization events (e.g. room booking, catering arrangements, handling
  inquiries and bookings, etc.)
• Organize staff meetings, prepare and share minutes of staff
  meetings, and where necessary.
• Ensure that up to date contracts are in place for services and goods
  rendered to the project.
• Maintain office administrative files including client, accounting
  and contract files with ease of retrieving information.
• Establish and implement administration and logistics procedures in
  line with organisational requirements.
• Review movement logs and fuel reports for motorcycles and office
  vehicles and report any anomalies identified to the supervisor for
  appropriate action.
• Coordinate all travel arrangements for staff in the field.

• Perform administrative and support HR functions including:
  Submission of relevant documents by all new employees, proper filing of
  staff employment contracts, update of staff files, maintenance of records
  related to staff leave, grievances and other staff matters;
• Ensure that project staff fills their timesheets before any payment
  of salary takes place.
• Tracking and filing time sheets and support all other administrative
  procedures related to HR management

• Prepare and update the asset register on regular basis;
• Maintain records of stock items including stock receipts and
  issuance ensuring that any stock issued is requested for by the user and
  approved by the department head
• Ensure proper utilization of office assets by staff and coordinate
  repairs and maintenance of office building, equipment, motorcycles and
  vehicles
• Performs any other duties assigned by the supervisors.  

• The ideal candidate for the Self Help Africa Finance and
  Administration Assistant job must hold a Bachelor of Commerce Degree (with
  accounting) or Bachelor of Business Administration (with strong
  accounting), or the relevant equivalent.
• Three years of administrative/program work experience and logistics
  , particularly on donor-funded projects
• Familiarity with donor project management policies, procedures and
  requirements.
• Strong ability to quickly assemble knowledge of program management.
• Strong interpersonal skills and ability to work in teams.
• Good computer literacy (Microsoft office package).
• Experience in preparation and presentation of reports.
• Commitment to international and humanitarian NGO codes, standards
  and practises;

• Experience working with farmer groups and private sector actors.
• Excellent communication skills
• Ability to work as part of team across different cultures.
• Ability to work with minimum supervision and take initiative
• Ability to solve problems and take corrective action.

Related Jobs