Base Manager NGO Jobs – Danish Refugee Council (DRC)

Job Title:    Base Manager
Organisation: Danish
Refugee Council (DRC)
Duty Station: Uganda
Reports to: Area
Manager – West Nile
About US:
The Danish Refugee Council
(DRC) is a private, independent, humanitarian organization working on all
aspects of the refugee cause in more than 36 countries throughout the world.
The aim of DRC is to protect refugees and internally displaced persons (IDPs)
against persecution and to promote durable solutions to the problems of forced
migration, on the basis of humanitarian principles and human rights. DRC works
in accordance with the UN Conventions on Refugees and the Code of Conduct for
the ICRC and NGOs in Disaster Relief.
Job Summary:    The Base Manager is the representative of
Danish Refugee Council in the assigned field location with the responsibility
for the management, implementation and continued development of the DRC
program. Essentially the Base Manager’s primary function is the following:
  • Responsibility for overall support and programmatic planning,
    reporting, and implementation to enable DRC to achieve its objectives.
  • Supervising the base and ensure that DRC procedures are streamlined
    in the project implementation.
  • Building relationships with key humanitarian partners and donors and
    securing funding to expand DRC’s programmes.
The Base Manager
must demonstrate generalist knowledge of the organization’s primary sectors of
intervention, including, but not limited to refugee camp management,
protection, shelter, WASH, livelihoods and peace building and work
collaboratively with the organization’s sector Coordinators based in Arua. The
Base Manager is expected to comply with DRC’s framework of standard regulations
and operational procedures including the code of conduct, Assistance Framework,
Program Manual and Operations Handbook, approved documents, donor contacts and
applicable laws specific to Uganda.
Key Duties and Responsibilities: 
General Management:
  • People management of direct reports (incl. development, performance
    & recruitment).
  • Support and mentor staff members by identifying clear deliverables
    and providing training.
  • Support and monitor programme staff planning of activities.
  • Supervise finance, admin, Human Resources, procurement and logistics
    ensuring that expenditure is compliant with DRC procedures, donors’
    regulation and national legislation.
Coordination and
  • Collaborate with OPM, local authorities, funding donor staff at
    field level and other stakeholders in the implementation of ongoing
    activities as well as performing field level advocacy for program quality
    and future development.
  • Provide quality oversight on the operations of DRC’s implementation
  • Represent DRC at Local Authorities and other stakeholder’s
    engagements in the assigned district (s) of operation.
  • Coordinate all base location activities to ensure collaboration and
    cooperation between sector staff and that synergy between different
    program sectors is attained.
  • Cultivate good relations with key humanitarian actors, including
    UNHCR, INGOs and donors, through regular attendance at technical
    meetings/clusters and bilateral meetings.
  • Liaison and close coordination with other UN agencies, NGOs,
    government authorities and non-state actors.
  • Ensure that timely and quality project narrative reports are
    provided to the donors on time according to donors’ requirement.
Development, Implementation:
  • Develop, initiate and contribute to concept and program proposal
  • Ensure efficient budget management including participation in BFU
  • Provide programmatic leadership to the Center Management Team in
    respect to project activities.
  • Participate in program operational and long term planning
  • Ensure prudent utilization of and accountability for resources
    allocated to the project.
  • Ensure project teams for various sectorial activities are recruited,
    trained and are effectively discharging their mandate.
  • Collaborate with sector coordinators ensuring well organized donor
    missions to field area.
  • Proactively contribute to quality and timely, monthly, quarterly and
    annual reports.
  • Ensure DRC reporting and feedback complaint mechanism is in place
    and enable POC to raise concerns on issues arising from DRC interventions.
  • Development, coordination, planning, implementation, monitoring and
  • Supervision and coordination of programme and support staff
  • Monitoring of project(s) expenditures.
  • Conduct assessments and fact-finding missions to set up new or
    follow-up projects.
  • Assisting in the preparation of project proposals for external
    donors and negotiate/defend them, conceptualizing and developing sectoral
    and local strategies in close co-operation with the Country Director.
  • Assisting in developing new programme initiatives and fundraising.
  • Ensure that the programmes are implemented in accordance with DRC
    standard regulations and operational procedures.
  • Ensure that at all times contact with beneficiaries, target groups
    and representatives of authorities is conducted in a sensitive and
    respectful manner.
  • Supervise implementation of the projects via monitoring and
  • Ensure adherence to DRC Security procedures according to the DRC
    Operations Handbook and local security rules.
Staff Development
and Management
  • Provide direct line management to staff based at the field base
  • Develop staff performance measurement and targets and appraise them
    based on the set targets in consultation with sector coordinators as
  • Conduct regular field visits to operational sites to ensure
    appropriate service provision standards are maintained.
  • Uphold DRC’s code of Conduct and principles of accountability.
  • Participate in procedures related to recruitment, staff development,
    warning and dismissal as required, with a mind-set of anticipation and
    expectation as opposed to reaction.
  • Coordinate logistics and financial support to program implementation
    with the field based Support service staff.
  • Ensure transport logistics for supplies and provision to the border
    points is timely and effectively planned and executed.
  • Ensure all temporary workers are formally engaged as per DRC policy
    and paid timely for their services.
  • In collaboration with the Support services team leader, manage the
    financial budgets, expenditures, procurement and inventories in accordance
    with DRC operations handbook, donor regulations and DRC specific
  • Attend and effectively contribute to and into the budget follow up
    meeting sessions.
Monitoring and
Evaluation and Reporting
  • Ensure transparency and accountability tools, processes and
    mechanisms to persons of concern and host community are in place.
  • Regularly monitor project activities and provide timely inputs and
    feedback to the Area Manager and head of Programs.
  • Ensure relevant baseline survey, mini surveys, needs assessment
    data, End line surveys and quality assurance are conducted in the project
  • Prepare monthly, quarterly, biannual, end year reports and activity
    work plans and share with relevant stake holders.
  • Coordination: Maintain close and good relations with all relevant
    stakeholders including the other Base Mangers of other NGOs, UN
    organizations, OPM, local authorities, line ministries, donors and other
    DRC partners;
  • Transparency: Conduct self and responsibility in a transparent way.
  • Reporting: Timely compile required reports for all relevant
    stakeholders as guided by the Base manager and project manager.
  • Follow up all DRC / DDG Procedures for Security, Finance, Logistics,
    HR and Administration.
  • Uphold DRC’s international code of conduct.
Any Other Duties: Carry out any other duty as assigned by the

Qualifications, Skills and Experience: 
  • The ideal candidate for the Danish Refugee Council Base Manager job
    placement should hold a relevant university degree. Substantial work
    experience in the areas of emergency, camp management, development sector,
    especially with displaced/refugees communities can substitute education
  • At least five years of management experience in an INGO or
    similar/related position which must include human resource and budget
  • Previous working experience managing field offices.
  • Good interpersonal, communication skills with proven experience in
    liaising with local authorities.
  • Proven leadership skills and a competence in people management.
  • Experience in project management and proven organizational skill.
  • Good understanding of donor trends, guidelines and procedures.
  • Experience dealing with national partners and local/government
  • Professional background in working with internally displaced persons
    and/or refugees.
  • Good experience in training and liaising with national NGOs.
  • Experience working in multicultural work settings.
  • Ability to work under pressure and with tight deadlines;
  • A team player and the ability to work with limited supervision;
  • Flexible, pro-active, and with the ability on follow through on
  • (e.g. Political Science, International Development, Management,
  • Excellent Communication skills in English required.
  • Fluency in local languages is an advantage.
How to Apply:
All candidates
should apply online at the link below
Deadline: 13th September 2018
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