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2 Fresher Administrative Assistant Front Office Job Opportunities - Uganda Investment Authority (UIA)

Organization: Uganda Investment Authority (UIA)
Duty Station: Kampala, Uganda
Reports to: Deputy Director Human Resource & Administration

About US:
Uganda Investment Authority (UIA) was set up under the Investment Code 1991 is a statutory agency mandated to initiate and support measures that enhance investment in Uganda and to advise Government on appropriate policies conducive for Investment promotion and growth.

Job Summary:  The Administrative Assistant Front Office will be responsible for: handling front office reception and administration duties, including receiving visitors, answering phones calls, sorting and distributing incoming mails and operating the switchboard.

Key Duties and Responsibilities: 
  • Tasked with receiving visitors and greeting them warmly and making sure they are comfortable and directing them to the appropriate officers.
  • Notifying appropriate staff about the visitor arrivals.
  • Handling all official incoming and outgoing telephones calls at the switchboard and directing them to the intended recipients
  • Ensuring that the front office is clean and tidy at all times Assist in keeping the front office area clean and tidy, at all times
  • Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail
  • Receive, sort, record  and dispatch  daily mail/deliveries to the intended recipients
  • Develop and maintain a current and accurate filing system
  • Open and date stamp all general correspondences.
  • Provide basic information available in pamphlets, brochures and other materials

Qualifications, Skills and Experience: 
  • The ideal candidate for the Uganda Investment Authority (UIA) Administrative Assistant Front Office job must hold a degree in Social Sciences, Business Administration, Social Work and Social Administration, Psychology and other related disciplines from a recognized institution.
  • A minimum of two years’ experience in a customer-centric role at a front office in a reputable institution
  • Good organizational and planning skills.
  • Communication and listening skills
  • Good time management
  • Ability to work long hours.
  • Dependable
  • Interpersonal skills
  • Problem-solving abilities
  • Decision-making skills
  • Positive attitude
  • Professional personal presentation
  • Customer service orientation
  • Information management

How to Apply:
All candidates should send their applications with comprehensive  CVs, copies of certificates and/or testimonials  together with the applicant’s telephone contact, names, addresses and telephone numbers of three referees should be hand delivered  to;

The Executive Director
Uganda Investment Authority
P.O. Box 7418, Kampala.

Deadline: 29th September, 2018

Note: Only shortlisted applicants will be contacted for interviews. Any form of canvassing will lead to automatic disqualification. Uganda Investment Authority is an equal opportunity employer.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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