17 No Experience Personal Secretary (Special Grade) Job Opportunities – Ministry Of Public Service



Organisation: Ministry
Of Public Service
Duty Station: 
Kampala, Uganda
Reports to: Senior
Personal Secretary
Job Ref: Graduate
Recruitment Exercise (GRE) 
Reference: HRM
147/286/01
Key Duties and Responsibilities: 
  • Taking dictations and transcribing by typing and presenting  accurate 
    and  error  free work for signature and
    transmission;
  • Ensuring timely  responses to
    inquiries and correspondences to and 
    from  the office;
  • Organsing meetings, taking  minutes
    and conveying decisions of  such
    meetings to the relevant Officers/Offices;
  • Ensuring that relevant 
    documents for  Meetings
    and  speeches are timely produced
    and organized;
  • Filing Minutes, correspondences and other documents;
  • Receiving callers either in person or on telephone and making
    appointments by keeping the 
    Senior  Officer’s  diary up to date;
  • Maintaining files in proper order and in accordance with  security and  office 
    procedures;
  • Drafting letters and other material of simple or routine  nature;
  • Replying simple inquiries and invitations;
  • Supervising other Secretarial Staff and Support  Staff under the office;
  • Maintaining office cleanliness and orderliness;
  • Managing and accounting for office equipment, materials and  imprest; 
  • Appraising performance of Secretarial  Staff and  supervising support staff;
  • Perform any other duties as may be assigned from time to time.

Qualifications, Skills and Experience: 
  • Applicants should be Ugandans in possession an Honours Bachelor’s
    Degree in Secretarial Studies, or any other relevant qualification in
    Secretarial Studies from a recognized University/Institution. Applicants
    should possess computer skills using several packages such as Word
    Processing, Spreadsheet and Database Management.
  • Age: Above 21
    years
How to Apply:
Applications are
invited from suitably qualified Ugandans to fill the vacant posts currently
available in Government Ministries, Departments and Agencies. 
Applicants are
advised to: –
  • Apply ONLINE;
  • Scan, attach and submit on-line recent passport size photograph and
    relevant documents (O’ Level, A’ Level, Degree Transcript and Certificate
    only);
  • Each attachment must not exceed a limit of 1MB and only portable
    documents  format (PDF) is allowed;
Application Process:
  • Visit the website, Click Here
  • Click and Register as a new User to create your account and complete
    your profile (starting with your bio data moving downwards).
  • If you already have an account, simply sign in and update your
    profile.
  • Click on Jobs then Advertised Jobs in the menu.  Select the Advert to view the jobs
    therein.
  • Click on the job from the list of advertised jobs.
  • View the job details and click apply.
  • Review your application and submit.
  • You can only apply for a maximum of two (2) posts.
Deadline: 10th October, 2018 by Midnight
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline



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