The Ugandan Jobline

• Full compliance of procurement activities with UN/UNDP rules,
  regulations, policies and strategies; implementation of the effective
  internal control, proper functioning of a client-oriented procurement
  management system.
• CO Procurement business processes mapping and elaboration of the
  content of internal Standard Operating Procedures (SOPs) in Procurement
  and Logistics, control of the workflows in the Procurement Unit.
• Elaboration of proposals and implementation of cost saving and
  reduction strategies in consultation with office management.
• Provision of researched information for formulation and
  implementation of contract strategy and strategic procurement in the CO
  including tendering processes and evaluation, managing the contract and
  contractor, legal considerations and payment conditions, sourcing
  strategy, supplier selection and evaluation, quality management,
  e-procurement introduction.

• Preparation of procurement plans for the office and projects and
  their implementation monitoring.
• Organization of procurement processes including preparation and
  conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals,
  their evaluation, negotiation of certain conditions of contracts in full
  compliance with UNDP rules and regulations.
• Preparation of Purchase orders and contracts in and outside Atlas,
  preparation of Recurring Purchase orders for contracting of services,
  vendors’ creation in Atlas. Buyers profile in Atlas.
• Review of procurement processes conducted by projects; submissions
  to the Contract, Asset and Procurement Committee (CAP) and Advisory
  Committee on Procurement (ACP).
• Implementation of the internal control system which ensures that
  Purchase orders are duly prepared and dispatched. Timely corrective
  actions on POs with budget check errors and other problems.
• Presentation of researched information on procurement in the CO.
• Preparation of cost-recovery bills in Atlas for the procurement
  services provided by UNDP to other Agencies.
• Organization of joint procurement processes for the UN Agencies in
  line with the UN reform.

• Tasked with the development and update of the rosters of suppliers,
  implementation of supplier selection and evaluation.

• Preparation of inventory reports.
• Implementation of Inventory and physical verification control in the
  CO and projects.

• Organization of travel including purchase of tickets, DSA
  calculation, PO preparation; arrangement of shipments; vehicle
  maintenance; conference facilities arrangements.
• Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel
  and conference facilities surveys.

• Organization of trainings for the operations/ projects staff on
  Procurement.
• Synthesis of lessons learnt and best practices in Procurement.
• Sound contributions to knowledge networks and communities of
  practice.

• The ideal applicant for the United Nations UNDP Procurement
  Associate job placement should have completed secondary education. 
• Specialized training in Procurement; or a bachelor’s degree (or
  equivalent) in Business Administration or related field is an asset;
• UNDP Procurement Certification or Procurement Certification from an
  internationally recognized provider such as CIPS (level 3) will be a
  distinct advantage.
• Seven years of progressively responsible procurement experience is
  required at the national or international level.
• Previous experience in the usage of computers and office software
  packages (MS Word, Excel, etc), advance knowledge of automated procurement
  systems, experience in handling of web-based management systems.

• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age
  sensitivity and adaptability

• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age
  sensitivity and adaptability

• Shares knowledge and experience
• Encourages office staff to share knowledge and contribute to UNDP
  practice areas
• Actively works towards continuing personal learning and development
  in one or more Practice Areas, acts on learning plan and applies newly
  acquired skills

• Ability to perform a broad range of specialized activities related
  to contract, asset and procurement management, including organization and
  conduct of procurement processes, implementation of contract and sourcing
  strategies, reporting, control of assets.
• Sound knowledge of financial rules and regulations
• Ability to provide input to business processes re-engineering,
  implementation of new system

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive,
  constructive attitude
• Demonstrates openness to change and ability to manage complexity

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