UN Procurement Associate Job Careers – United Nations Development Programme (UNDP)

Job Title:        Procurement Associate
Organization: United
Nations Development Programme (UNDP)
Duty Station: Kampala,
Uganda
Reports to: Procurement
Analyst
Grade: G7
About UNDP:
The United Nations
Development Programme (UNDP) is the United Nation’s global development network.
UNDP advocates for change and connects countries to knowledge, experience and
resources to help people build a better life. The UNDP provides expert advice,
training, grant support to developing countries including Uganda with
increasing emphasis on assistance to the least developed countries. 
Job Summary:  The Procurement Associate provides leadership in execution of
procurement services in CO ensuring their effectiveness, transparency and
integrity. The Procurement Associate promotes a client-focused, quality and
results- oriented approach in the Unit. The Procurement Associate supervises
and leads the support staff of the Procurement Unit. The Procurement Associate
works in close collaboration with the operations, programme and project teams
in the CO and UNDP HQs staff for resolving complex procurement-related issues
and information delivery.
Key Duties and Responsibilities: 
Ensures administration and implementation of the
operational strategies focusing on achievement of the following results:
  • Full compliance of procurement
    activities with UN/UNDP rules, regulations, policies and strategies;
    implementation of the effective internal control, proper functioning of a
    client-oriented procurement management system.
  • CO Procurement business processes
    mapping and elaboration of the content of internal Standard Operating
    Procedures (SOPs) in Procurement and Logistics, control of the workflows
    in the Procurement Unit.
  • Elaboration of proposals and
    implementation of cost saving and reduction strategies in consultation
    with office management.
  • Provision of researched information for
    formulation and implementation of contract strategy and strategic
    procurement in the CO including tendering processes and evaluation,
    managing the contract and contractor, legal considerations and payment
    conditions, sourcing strategy, supplier selection and evaluation, quality
    management, e-procurement introduction.
Organizes procurement processes for CO, NEX/DEX
projects and at the request of other Agencies focusing on achievement of the
following results:
  • Preparation of procurement plans for the
    office and projects and their implementation monitoring.
  • Organization of procurement processes
    including preparation and conduct of RFQs, ITBs or RFPs, receipt of
    quotations, bids or proposals, their evaluation, negotiation of certain
    conditions of contracts in full compliance with UNDP rules and
    regulations.
  • Preparation of Purchase orders and
    contracts in and outside Atlas, preparation of Recurring Purchase orders
    for contracting of services, vendors’ creation in Atlas. Buyers profile in
    Atlas.
  • Review of procurement processes conducted
    by projects; submissions to the Contract, Asset and Procurement Committee
    (CAP) and Advisory Committee on Procurement (ACP).
  • Implementation of the internal control
    system which ensures that Purchase orders are duly prepared and
    dispatched. Timely corrective actions on POs with budget check errors and
    other problems.
  • Presentation of researched information
    on procurement in the CO.
  • Preparation of cost-recovery bills in
    Atlas for the procurement services provided by UNDP to other Agencies.
  • Organization of joint procurement
    processes for the UN Agencies in line with the UN reform.
Ensures implementation of sourcing strategy and
e-procurement tools focusing on achievement of the following results:
  • Tasked with the development and update
    of the rosters of suppliers, implementation of supplier selection and
    evaluation.
Ensures proper control of CO Assets focusing on
achievement of the following results:
  • Preparation of inventory reports.
  • Implementation of Inventory and physical
    verification control in the CO and projects.
Ensures organization of logistical services focusing
on achievement of the following results:
  • Organization of travel including
    purchase of tickets, DSA calculation, PO preparation; arrangement of
    shipments; vehicle maintenance; conference facilities arrangements.
  • Timely conducted DSA, Travel Agencies,
    vehicle maintenance, hotel and conference facilities surveys.
Ensures facilitation of knowledge building and
knowledge sharing in the CO focusing on achievement of the following results:
  • Organization of trainings for the
    operations/ projects staff on Procurement.
  • Synthesis of lessons learnt and best
    practices in Procurement.
  • Sound contributions to knowledge
    networks and communities of practice.

Qualifications, Skills and Experience:
  • The ideal applicant for the United
    Nations UNDP Procurement Associate job placement should have completed
    secondary education. 
  • Specialized training in Procurement; or
    a bachelor’s degree (or equivalent) in Business Administration or related
    field is an asset;
  • UNDP Procurement Certification or
    Procurement Certification from an internationally recognized provider such
    as CIPS (level 3) will be a distinct advantage.
  • Seven years of progressively responsible
    procurement experience is required at the national or international level.
  • Previous experience in the usage of
    computers and office software packages (MS Word, Excel, etc), advance
    knowledge of automated procurement systems, experience in handling of
    web-based management systems.
Competencies
Corporate Competencies:
  • Demonstrates commitment to UNDP’s
    mission, vision and values.
  • Displays cultural, gender, religion,
    race, nationality and age sensitivity and adaptability
Corporate Competencies:
  • Demonstrates commitment to UNDP’s
    mission, vision and values.
  • Displays cultural, gender, religion,
    race, nationality and age sensitivity and adaptability
Functional Competencies
Knowledge Management and Learning
  • Shares knowledge and experience
  • Encourages office staff to share
    knowledge and contribute to UNDP practice areas
  • Actively works towards continuing
    personal learning and development in one or more Practice Areas, acts on
    learning plan and applies newly acquired skills
Development and Operational Effectiveness
  • Ability to perform a broad range of
    specialized activities related to contract, asset and procurement
    management, including organization and conduct of procurement processes,
    implementation of contract and sourcing strategies, reporting, control of
    assets.
  • Sound knowledge of financial rules and
    regulations
  • Ability to provide input to business
    processes re-engineering, implementation of new system
Leadership and Self-Management
  • Focuses on result for the client and
    responds positively to feedback
  • Consistently approaches work with energy
    and a positive, constructive attitude
  • Demonstrates openness to change and
    ability to manage complexity
UNDP is committed to
achieving workforce diversity in terms of gender, nationality and culture.
Individuals from minority groups, indigenous groups and persons with
disabilities are equally encouraged to apply. All applications will be treated
with the strictest confidence.
How to Apply:
All suitably
qualified and interested candidates who so desire to join the United Nations
Development Programme, UNDP, in the aforementioned capacity should endeavor to
Apply Online by Clicking on the link below. Please further review job
requirements and if competent Click Apply Now.
Deadline: 30th August 2018
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latest jobs, please visit https://www.theugandanjobline.com or
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