The Ugandan Jobline

• Participate in the planning process of the Centre, in determining
  the staffing requirements and designing the organizational structure;
  conducts analysis and provides inputs on emerging capacity gaps in
  accordance with the mandate of the Center;
• Contributes to the budget development process by reviewing the
  drafts and providing input on the human resources requirements and
  organizational structure of all sections based on the FPD guidelines on
  budget review;
• Reflects recommendations of the staffing table reviews into the
  staffing stable requirements for purpose of budget preparation;
• Constantly reviews and monitors staffing related costs and
  expenditures in UMOJA in line with funds allotment, ensuring that funds
  for staffing costs are available, and where necessary alerts Human Resources
  Officer to follow up with Finance and Budget Office to deploy funds to
  meet any shortfall;
• Ensure that expenditures related to staffing are within the budgeted
  staffing costs, coordinating with Finance and Budget Units at both the
  mission and Headquarter levels to ensure availability of funds;
• Guides hiring managers on loaning of posts between sections and
  movement of posts and staff between locations based on the SOP on staffing
  table and Post Management, ensuring the integrity of the staffing table as
  approved in the budget without discrepancy in sections and locations
• Contributes to the monitoring and evaluation of the implementation
  of delegated authorities, through, inter-alia, the Human Resources
  Management Scorecard (HRM-S), Service Level Agreements, HRM-S indicators,
  Inspira recruitment and the Senior Managers’ Compact.
• Develops and implements practices and procedures based on HR
  policies to meet the evolving needs of the mission.
• Contributes to responses to formal and informal requests coming from
  different entities under the Administration of Justice (AoJ) system and
  implement decisions applicable to the mission.
• Provides support in reviewing and processing requests for
  classification, providing advice and answering queries on classification
  procedures.
• Maintain the staffing table by recording the movement of posts and
  staff; Prepares vacancy reports, statistics on staffing table as well as
  other HR reports.

• Supports the Centre in the implementation of the performance appraisal
  system and monitors its compliance with the proper implementation of the
  performance management system, providing guidance and substantive support
  to mission components on standards for the development of service,
  section, unit and individual work plans.
• Coordinate with the Strategic Planning and Capacity Building Unit to
  organise training/orientation programmes in performance management and
  supervisory skills as well as work plans.
• Ensures full-compliance of e-performance and provides input to the
  establishment of Management Review Committee and Joint Monitoring
  Committee and Rebuttal Panel and acts as their facilitator and ex-officio
  member.
• Counsel staff and Managers in cases of under-performance and
  facilitates the implementation of a Performance Improvement Plan (PIP) or
  other remedial measures, when required.

• Provides regular information on global vacancies and opportunities
  for the generic rostering system and works with PFD as a conduit for
  headquarters initiatives and as the initiator of individual career advice
  and counselling.
• Advises staff on training opportunities for HR as well as in general
  giving particular attention to developing and implementing career
  development paths for national staff members;
• Continuously assesses the skills, expertise and knowledge of the
  HROs and HRAs, ensuring participation of human resources staff in relevant
  training programmes and designing individual on-the-job and group training
  programmes on specific subject matters in the area of human resources
  management, including in the use of HR IT systems (IMIS, UMOJA, ERP, etc.)

• Researches and compiles the mission’s responses to formal and
  informal requests coming from different entities under the Administration
  of Justice (AoJ) system
• Provides inputs to efforts and measures aimed at addressing and
  mitigating staff grievances with the purposes of resolving them at the
  lowest practical level.
• Contributes to the development of preventive activities such as
  training and sharing best practices and recent jurisprudence related to
  human resources management.

• Supports dialogue between the management and international and
  national staff unions (Field Staff Union and National Staff Committee
  respectively) to discuss HR matters and related staff issues.
• Participates in meetings with staff representatives to address
  issues affecting the staff and coordinate the quarterly meetings with the
  Head of the RSCE.
• Organizes, as necessary, general or specific meetings for the staff
  on issues such as mandate implementation, status of HR reforms and other
  organizational change initiatives etc.

• Supports workforce planning within the mission.
• Monitors and evaluates recruitment and placement-related activities
  of client offices, and recommends changes or corrections related to
  procedures to these offices
• Plans, organizes, develops and coordinates assessments related to
  recruitment of professional, general service and other categories of staff,
  if needed.

• Provides advice on interpretation and application of policies,
  regulations and rules; Reviews and provides advice on exceptions to
  policies, regulation and rules.
• Provides advice to staff members on salary and related benefits,
  travel, and social security entitlements.
• Determines and recommends benefits and entitlements for staff on the
  basis of contractual status.
• Reviews policies and procedures and recommends changes as required
• Reviews and recommends the level of remuneration for consultants.

• Participates in the development of a set of actionable and targeted
  change management plans, including coaching and training in order to
  implement these responsibilities and report on possible gaps and risks and
  recommends corrective action.
• Conducts research on precedents, policy rulings and procedures
• Maintains human resources information systems, including constant
  update and generation of information and reports for use by management
  Advises and counsels staff in respect of rights, responsibilities, code of
  conduct and difficulties associated with work and entitlements.
• Conducts and coordinates salary surveys assessing the labor market
  at Headquarters and in the field and establishes salaries and related allowances
  of locally-recruited staff.
• Prepares classification analysis of jobs in Professional and General
  Service and related categories.
• Provides guidance to programme managers on the application of
  classification policies and procedures and by undertaking whole office
  review.
• Assists in preparing policy papers, position papers and briefing
  notes on issues related HR management issues for high level meetings
• Performs other duties as required.

• The ideal candidate for the United Nations Regional Service Centre
  at Entebbe (RSCE) Human Resources Officer job placement should hold an
  advanced university degree (Master’s degree or equivalent) in human
  resources management, business or public administration, social sciences,
  education or related area. A first-level university degree in combination
  with qualifying experience may be accepted in lieu of the advanced
  university degree. A vocational certificate or diploma in Human Resources
  Management, business or public administration, or related area is
  desirable.
• At least five years of progressively responsible experience in human
  resources management, administration or related area is required.
• Previous experience in researching, drafting and implementing
  policies and guidelines for human resources management is desirable.
• At least two years of work experience with a United Nations
  peacekeeping mission, agency, fund or programme in a conflict or
  post-conflict setting desirable.
• Previous experience with the use of HR systems such as an ERP
  (UMOJA), FSS, and/or INSPIRA, is desirable.
• Experience in a shared 
  service centre or operation is desirable.
• Languages: fluency
  in written and spoken English is required.

• Professionalism:
  Knowledge of human resources policies, practices, procedures, and tools
  and ability to apply them in an organizational setting. Ability to
  identify issues, analyze and formulate opinions, make conclusions and
  recommendations on complex human resources policy and development issues.
  Shows pride in work and in achievements; demonstrates professional
  competence and mastery of subject matter; is conscientious and efficient
  in meeting commitments, observing deadlines and achieving results; is
  motivated by professional rather than personal concerns; shows persistence
  when faced with difficult problems or challenges; remains calm in
  stressful situations. Takes responsibility for incorporating gender
  perspectives and ensuring the equal participation of women and men in all
  areas of work.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate amount of time and resources for
  completing work; foresees risks and allows for contingencies when
  planning; monitors and adjusts plans and actions as necessary; uses time
  efficiently.
• Client Orientation: Considers all those to whom services are provided to be “clients”
  and seeks to see things from clients’ point of view; establishes and
  maintains productive partnerships with clients by gaining their trust and
  respect; identifies clients’ needs and matches them to appropriate
  solutions; monitors ongoing developments inside and outside the clients’
  environment to keep informed and anticipate problems; keeps clients
  informed of progress or setbacks in projects; meets timeline for delivery
  of products or services to client.

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