UN Human Resources Officer Job Opportunities – United Nations Regional Service Centre Entebbe (RSCE)

Resources Officer
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Job Opening Number: 18-Human Resources-RSCE-102188-J-Entebbe (M)
Reports to: Chief
of the Human Resources and Talent Management Unit
Job Grade: P3
About RSCE:
The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.
Key Duties and Responsibilities:  Within
delegated authority, the Human Resources Officer will be responsible for the
following duties:
Planning and
  • Participate in the planning process of the Centre, in determining
    the staffing requirements and designing the organizational structure;
    conducts analysis and provides inputs on emerging capacity gaps in
    accordance with the mandate of the Center;
  • Contributes to the budget development process by reviewing the
    drafts and providing input on the human resources requirements and
    organizational structure of all sections based on the FPD guidelines on
    budget review;
  • Reflects recommendations of the staffing table reviews into the
    staffing stable requirements for purpose of budget preparation;
  • Constantly reviews and monitors staffing related costs and
    expenditures in UMOJA in line with funds allotment, ensuring that funds
    for staffing costs are available, and where necessary alerts Human
    Resources Officer to follow up with Finance and Budget Office to deploy
    funds to meet any shortfall;
  • Ensure that expenditures related to staffing are within the budgeted
    staffing costs, coordinating with Finance and Budget Units at both the
    mission and Headquarter levels to ensure availability of funds;
  • Guides hiring managers on loaning of posts between sections and
    movement of posts and staff between locations based on the SOP on staffing
    table and Post Management, ensuring the integrity of the staffing table as
    approved in the budget without discrepancy in sections and locations
  • Contributes to the monitoring and evaluation of the implementation
    of delegated authorities, through, inter-alia, the Human Resources
    Management Scorecard (HRM-S), Service Level Agreements, HRM-S indicators,
    Inspira recruitment and the Senior Managers’ Compact.
  • Develops and implements practices and procedures based on HR
    policies to meet the evolving needs of the mission.
  • Contributes to responses to formal and informal requests coming from
    different entities under the Administration of Justice (AoJ) system and
    implement decisions applicable to the mission.
  • Provides support in reviewing and processing requests for
    classification, providing advice and answering queries on classification
  • Maintain the staffing table by recording the movement of posts and
    staff; Prepares vacancy reports, statistics on staffing table as well as
    other HR reports.
  • Supports the Centre in the implementation of the performance
    appraisal system and monitors its compliance with the proper
    implementation of the performance management system, providing guidance
    and substantive support to mission components on standards for the
    development of service, section, unit and individual work plans.
  • Coordinate with the Strategic Planning and Capacity Building Unit to
    organise training/orientation programmes in performance management and
    supervisory skills as well as work plans.
  • Ensures full-compliance of e-performance and provides input to the
    establishment of Management Review Committee and Joint Monitoring
    Committee and Rebuttal Panel and acts as their facilitator and ex-officio member.
  • Counsel staff and Managers in cases of under-performance and
    facilitates the implementation of a Performance Improvement Plan (PIP) or
    other remedial measures, when required.
Staff Development:
  • Provides regular information on global vacancies and opportunities
    for the generic rostering system and works with PFD as a conduit for
    headquarters initiatives and as the initiator of individual career advice
    and counselling.
  • Advises staff on training opportunities for HR as well as in general
    giving particular attention to developing and implementing career
    development paths for national staff members;
  • Continuously assesses the skills, expertise and knowledge of the
    HROs and HRAs, ensuring participation of human resources staff in relevant
    training programmes and designing individual on-the-job and group training
    programmes on specific subject matters in the area of human resources
    management, including in the use of HR IT systems (IMIS, UMOJA, ERP, etc.)
Administration of
  • Researches and compiles the mission’s responses to formal and
    informal requests coming from different entities under the Administration
    of Justice (AoJ) system
  • Provides inputs to efforts and measures aimed at addressing and
    mitigating staff grievances with the purposes of resolving them at the
    lowest practical level.
  • Contributes to the development of preventive activities such as
    training and sharing best practices and recent jurisprudence related to
    human resources management.
Staff and
Management Relations:
  • Supports dialogue between the management and international and
    national staff unions (Field Staff Union and National Staff Committee respectively)
    to discuss HR matters and related staff issues.
  • Participates in meetings with staff representatives to address
    issues affecting the staff and coordinate the quarterly meetings with the
    Head of the RSCE.
  • Organizes, as necessary, general or specific meetings for the staff
    on issues such as mandate implementation, status of HR reforms and other
    organizational change initiatives etc.
Recruitment and
  • Supports workforce planning within the mission.
  • Monitors and evaluates recruitment and placement-related activities
    of client offices, and recommends changes or corrections related to
    procedures to these offices
  • Plans, organizes, develops and coordinates assessments related to
    recruitment of professional, general service and other categories of
    staff, if needed.
Administration of
  • Provides advice on interpretation and application of policies,
    regulations and rules; Reviews and provides advice on exceptions to
    policies, regulation and rules.
  • Provides advice to staff members on salary and related benefits,
    travel, and social security entitlements.
  • Determines and recommends benefits and entitlements for staff on the
    basis of contractual status.
  • Reviews policies and procedures and recommends changes as required
  • Reviews and recommends the level of remuneration for consultants.
  • Participates in the development of a set of actionable and targeted
    change management plans, including coaching and training in order to
    implement these responsibilities and report on possible gaps and risks and
    recommends corrective action.
  • Conducts research on precedents, policy rulings and procedures
  • Maintains human resources information systems, including constant
    update and generation of information and reports for use by management
    Advises and counsels staff in respect of rights, responsibilities, code of
    conduct and difficulties associated with work and entitlements.
  • Conducts and coordinates salary surveys assessing the labor market
    at Headquarters and in the field and establishes salaries and related
    allowances of locally-recruited staff.
  • Prepares classification analysis of jobs in Professional and General
    Service and related categories.
  • Provides guidance to programme managers on the application of
    classification policies and procedures and by undertaking whole office
  • Assists in preparing policy papers, position papers and briefing
    notes on issues related HR management issues for high level meetings
  • Performs other duties as required.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Regional Service Centre
    at Entebbe (RSCE) Human Resources Officer job placement should hold an advanced
    university degree (Master’s degree or equivalent) in human resources
    management, business or public administration, social sciences, education
    or related area. A first-level university degree in combination with
    qualifying experience may be accepted in lieu of the advanced university
    degree. A vocational certificate or diploma in Human Resources Management,
    business or public administration, or related area is desirable.
  • At least five years of progressively responsible experience in human
    resources management, administration or related area is required.
  • Previous experience in researching, drafting and implementing
    policies and guidelines for human resources management is desirable.
  • At least two years of work experience with a United Nations
    peacekeeping mission, agency, fund or programme in a conflict or
    post-conflict setting desirable.
  • Previous experience with the use of HR systems such as an ERP
    (UMOJA), FSS, and/or INSPIRA, is desirable.
  • Experience in a shared  service
    centre or operation is desirable.
  • Languages: fluency
    in written and spoken English is required.
  • Professionalism:
    Knowledge of human resources policies, practices, procedures, and tools
    and ability to apply them in an organizational setting. Ability to
    identify issues, analyze and formulate opinions, make conclusions and
    recommendations on complex human resources policy and development issues.
    Shows pride in work and in achievements; demonstrates professional
    competence and mastery of subject matter; is conscientious and efficient
    in meeting commitments, observing deadlines and achieving results; is
    motivated by professional rather than personal concerns; shows persistence
    when faced with difficult problems or challenges; remains calm in
    stressful situations. Takes responsibility for incorporating gender
    perspectives and ensuring the equal participation of women and men in all
    areas of work.
  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate amount of time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; monitors and adjusts plans and actions as necessary; uses time
  • Client Orientation: Considers all those to whom services are provided to be “clients”
    and seeks to see things from clients’ point of view; establishes and
    maintains productive partnerships with clients by gaining their trust and
    respect; identifies clients’ needs and matches them to appropriate
    solutions; monitors ongoing developments inside and outside the clients’
    environment to keep informed and anticipate problems; keeps clients
    informed of progress or setbacks in projects; meets timeline for delivery
    of products or services to client.
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested candidates desiring to serve the United Nations
Regional Service Centre at Entebbe (RSCE) in the aforementioned capacity should
express their interest by visiting the UN recruitment website and clicking
Apply Now.
Deadline: 23rd August 2018
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