The Ugandan Jobline

• Supervises and coordinates the activities of the travel department
  with the suppliers and/or other departments or staff;
• Coordinates and ensures the organization of staff travel by the most
  cost-effective means and, if required, coordinates drop-off at/pick-up
  from airport;
• Ensures that expatriate staff receive all the
  information/documentation they need during their stay in Uganda;
• Ensures accommodation is safe and suitable to live in;
• Interacts with relevant authorities (ministries, consulates, etc.)
  regarding travel and immigration requirements (visas, insurance, permits,
  registration etc.);
• Finds venues for seminars/meetings and organizes all the welcome
  part (breaks, transportation, reviews the bills, etc.;
• Ensures communication between ICRC offices, delegations and/or
  headquarters regarding staff travels;
• Ensures all appropriate databases are kept up to date on staff
  members, missions and other travel, document validity, residences, and any
  other relevant information (schools, airlines, telephone numbers, etc.);
• Negotiates prices and discounts with service providers (travel
  agencies, airline companies, hotels).

• Participates in the determination of accommodation and offices needs
  and identifies premises accordingly;
• Analyses premises set-up including passive security measures in
  place and proposes corrective measures when necessary. Participates in
  lease agreement;
• Coordinates the proper maintenance of the overall premises and
  infrastructures;
• Trains and supervises the Housekeeping staff and organizes the work;
• Deals with landlords, service providers and suppliers in the related
  field;
• Supervises ordering or purchasing of related material and supply
  according to needs in coordination with Logistics department;
• Ensures proper related files and statistics.

• The International Committee of the Red Cross (ICRC) Travel &
  Facilities Supervisor job should preferably hold a Bachelor’s Degree or
  similar relevant training from a recognised institution;
• At least three years of work experience in a related field (travel
  agency, immigration services, hospitality industry or facilities
  management);
• Computer proficiency;
• Excellent knowledge of written and spoken English;
• Possession of a Driving licence is an advantage.
• Sense of responsibility and ability to take initiative and to work
  independently;
• Good analytical and organizational skills;
• Flexibility and resistance to stress;
• Good communication and interpersonal skills;
• Good negotiation skills.

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