The Ugandan Jobline

• Attending to the guests and guide them on how to proceed
• Informing respective staff of the guests available to see them
• Providing suppliers and would be suppliers with information
  regarding the organization
• Responding to any queries made through the official Amref e-mail
• Providing reading material to guests as they wait to be attended to.
• Liaising with suppliers and other guests on behalf of staff and
  providing appropriate feedback

• The AMREF Receptionist will be reviewing and preparing utility bills
  (telephone, water, electricity) for payment
• Preparing the breakdown and allocation for the different cost
  centers for different utilities

• Preparing and submitting monthly recoveries for boardroom usages,
  office space and cafeteria usage
• The AMREF Receptionist will be communicating utilities costs with
  the support of the Administration Officer to the Administration Manager
• Ensuring that the boardroom is booked for recovery purposes.

• Receiving and dispatching incoming documents, bids, quotations and
  any form of correspondence
• Handling documents with discretion until they reach the final
  recipient
• Dispatching documents via courier to the different field offices as
  well as outside the country
• Ensuring that the courier credit account is cleared monthly as well
  as the travel agents account from invoice presented.
• Issuing contracts to different service providers, contractors and
  suppliers

• Making calls for staff to persons outside the office premises and
  providing feedback
• The AMREF Receptionist will also be receiving and dispatching calls
  made to the Amref-Uganda Country office.
• Updating and maintaining a detailed list of the staff with their contacts
  and/or extensions and dispatching to the various offices
• Communicating with relevant parties about any issues with CUGs that
  the staff may face
• Perform any other duties assigned by my supervisor

• The ideal candidate for the AMREF Receptionist job placement should hold
  a Diploma or Bachelor’s Degree in Administration, Communication, Secretarial Studies or related courses
• One year of experience in a similar role in a busy organization.
• Must have a high level of customer care.
• Strong writing and oral communication skills.
• Ability to multi-task.
• Must have a high level of flexibility, tolerance and ability to
  handle information with confidentiality.
• Computer literacy skills

Related Jobs