Fresher Receptionist Non-profit Jobs – AMREF Health Africa

Job
Title:         
 Receptionist
Organisation: AMREF
Health Africa
Duty Station:
Kampala, Uganda
About US:
AMREF Health Africa
is an international African organization founded in Kenya in 1957. Our
Headquarters are in Nairobi with major programmes in Ethiopia, Kenya, South
Sudan, Tanzania and Uganda, and two regional nubs in Southern and Western
Africa based in South Africa and Senegal Respectively. Working with and through
African communities, health systems and governments, Amref Health Africa aims
to close the gap that prevents people from accessing their basic right to
health. Amref Health Africa is committed to improving the health of people in
Africa by partnering with and empowering communities. Our Vision is Lasting
Health Change in Africa.
Job Summary:  The Receptionist will be in charge of
attending to all Amref Health Africa- Uganda guests, phone calls, visitors and
suppliers as well as provide general office support to the Administration
department.
Key Duties and Responsibilities: 
Guest Management:
  • Attending to the guests and guide them on how to proceed
  • Informing respective staff of the guests available to see them
  • Providing suppliers and would be suppliers with information
    regarding the organization
  • Responding to any queries made through the official Amref e-mail
  • Providing reading material to guests as they wait to be attended to.
  • Liaising with suppliers and other guests on behalf of staff and
    providing appropriate feedback
Billing:
  • The AMREF Receptionist will be reviewing and preparing utility bills
    (telephone, water, electricity) for payment
  • Preparing the breakdown and allocation for the different cost
    centers for different utilities
Reporting:
  • Preparing and submitting monthly recoveries for boardroom usages,
    office space and cafeteria usage
  • The AMREF Receptionist will be communicating utilities costs with
    the support of the Administration Officer to the Administration Manager
  • Ensuring that the boardroom is booked for recovery purposes.
Correspondence
Management:
  • Receiving and dispatching incoming documents, bids, quotations and
    any form of correspondence
  • Handling documents with discretion until they reach the final
    recipient
  • Dispatching documents via courier to the different field offices as
    well as outside the country
  • Ensuring that the courier credit account is cleared monthly as well
    as the travel agents account from invoice presented.
  • Issuing contracts to different service providers, contractors and
    suppliers
Switchboard
Management:
  • Making calls for staff to persons outside the office premises and
    providing feedback
  • The AMREF Receptionist will also be receiving and dispatching calls
    made to the Amref-Uganda Country office.
  • Updating and maintaining a detailed list of the staff with their contacts
    and/or extensions and dispatching to the various offices
  • Communicating with relevant parties about any issues with CUGs that
    the staff may face
  • Perform any other duties assigned by my supervisor

Qualifications, Skills and Experience: 
  • The ideal candidate for the AMREF Receptionist job placement should hold
    a Diploma or Bachelor’s Degree in Administration, Communication, Secretarial Studies 
    or related courses
  • One year of experience in a similar role in a busy organization.
  • Must have a high level of customer care.
  • Strong writing and oral communication skills.
  • Ability to multi-task.
  • Must have a high level of flexibility, tolerance and ability to
    handle information with confidentiality.
  • Computer literacy skills
How to Apply:
All candidates are
encouraged to send an updated CV including three professional referees and
cover letter addressed to the Human Resources Manager, Amref Health Africa in
Uganda via Email to: jobs.amrefuganda@amref.org. Emails should not exceed 2MB.
Deadline: 22nd August 2018
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