Fresher Finance Officer NGO Job Opportunities – NUDIPU

Job Title:        Finance Officer
Organization: National
Union of Disabled Persons of Uganda (NUDIPU)
Duty Station: Kampala,
Uganda
About US:
The National Union
of Disabled Persons of Uganda (NUDIPU) is an umbrella organization promoting
the rights of Persons with disabilities in Uganda with the vision of having
‘Dignity for every person with disability.’ NUDIPU exists to advocate for the
rights of PWDs in a unified voice for improved livelihoods.
Job Summary:  The Finance Officer will support the proper
financial management and accounting function for NUDIPU resources including
providing relevant financial information to the users. The job holder will
support proper management and accountability of NUDIPU financial resources.
S/he will be responsible for the basic bookkeeping, ensure timely payments of
goods, works and services provided, capture data in accounting system and
receive accountabilities for filing and filling of tax returns.
Key Duties and Responsibilities: 
Ensure proper
management of NUDIPU’s financial resources
  • Ensure safety of NUDIPU funds and any other resources under your
    care are properly deployed and utilised.
  • Supervise petty cash management.
  • Guide NUDIPU staff to adhere to financial management policies and
    procedures.
Undertake financial
transactions
  • Receive revenue and issue receipts.
  • Ensure timely payment of office supplies and utilities.
  • Receive all payment requisitions (Physical & Online).
  • Ensure that payment are within the approved budgets, right codes,
    donors and fully authorised.
  • Ensure that the fully processed payment documents are “STAMPED
    & FILLED” to the respective files.
  • Generate the payments (automated or manually).
  • Prepare payment vouchers and post to ledgers.
  • Provide support to procurement activities.
  • Prepare of monthly staff payroll slips and ensure that statutory
    deductions are filed and paid in a timely manner.
  • To collect and track membership fees including invoicing in liaison
    with the SFO. 
Accounting and
Financial reporting
  • Regular update of the Cashbook(s).
  • Supervise all petty cash transactions and carry out periodical cash
    count.
  • Post all financial transactions in the accounting system.
  • Reconcile the transactions from the system to the donor’s format.
  • Support in preparing financial reports for donors.
Logistics/Procurement
and asset management
  • Raise Local Purchase Orders (LPOs).
  • Participate in the development and update procurement policies and
    procedures.
  • Work closely with the procurement committee to support the
    procurement function.
  • Support logistics, procurement and security of NUDIPU’s assets for
    safety (provide insurance, safe keeping, storage etc.).
  • Make fuel orders, payments and update of fuel bin cards.
Stores Management
  • Ensure proper receipt, storage and issue of materials.
  • Participate in stock taking.
  • Produce regular monthly stores reports and submit to supervisor.
  • Conduct annual stocktaking of all organizational assets and update
    an asset register.
Other Key
Responsibilities
  • Represent NUDIPU at various relevant events.
  • Ensure that all activities are implemented in a gender sensitive
    manner.
  • Plan and manage own workload in accordance with NUDIPU policies and
    procedures.
  • Monitor the implementation of planned activities regularly and take
    action as appropriate.
  • Ensure that resources under your care are properly deployed and
    utilised.
  • Prepare and submit periodic reports on office usage and other issues
    for the attention and action of the FAM.
  • Preparing for meetings and taking minutes during staff meeting.
  • Effective management of administrative records and ensure central
    filing.
  • Actively participate in planning, budgeting, M&E and reporting
    on NUDIPU activities.
  • Offer support to other finance and programme staff whenever
    possible.

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree in Commerce, Finance or
    Accounting, Business Administration with accounting option+ a partial
    qualification (level II) of a certified accounting qualification such as:
    ACCA, aCa, and CPA or equivalent.
  • Two years of experience in finance roles within a busy corporate
    organization and government with complex multiple reporting requirement
    and multiple donor reporting progressively. Experience of managing grants
    with a Programme budget of approximate USD 0.2 million.
  • Knowledge of accounting standards, previous experience in using
    Accounting i.e. (Palladium, Pastel, QuickBooks) etc. software packages and
    other Microsoft office (Excel & word) application. Current on the
    statutory obligations and taxes
  • Management skills
  • Proactive. Continuous improvement mindset.
  • Keen sense of ethics, integrity and commitment to NUDIPU’s mandate.
    Attention to details and ability to work under pressure.
  • Communication and Interpersonal skills
  • Comfortable working in multi-cultural settings.
  • Effective interpersonal skills to work with colleagues, stake
    holders and donors.
How to Apply:
All suitably
qualified and interested candidates should submit their capability statements,
CVs and two professional referees to the “Executive Director” either via post
to: NUDIPU, P.O. Box 8567 Kampala OR Physically to NUDIPU offices on Plot 530,
Bukoto-Kisaasi Road,
NB:
Applicants are advised to clearly mark the application envelopes by indicating
the position applied for.
Deadline: 17th August 2018
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