East African Community EAC Jobs – Project Accounts Assistant – Lake Victoria Fisheries Organization (LVFO)

Organisation: Lake
Victoria Fisheries Organization (LVFO)
Duty Station: Jinja,
Reports to:
Director Finance and Administration, LVFO
About US:
The Lake Victoria
Fisheries Organization (LVFO) is a specialized institution of the East African
Community (EAC) whose mandate is to coordinate the management and development
of fisheries and aquaculture resources in the EAC region. The LVFO was
established by a Convention in 1994 and registered as a regional fisheries
management organization under the UN Charter of the Food and Agriculture
Organization (CAP 102).
Key Duties and Responsibilities: 
Support the
Supervisor in coordinating budgeting, payment and accounting services:
  • Serve as principal advocate for prudent, consistent and accountable
    management of the Project financial assets.
  • Ensure that the financial procedures and practices implemented,
    conform to GIZ Financial Regulations and directives.
  • Prepare all Project financial statements in a timely manner.
  • Actively participate in the budget development process – through
    working with and liaising with the relevant desk officers in collection of
    program work plans for financial review.
  • Ensure that budgetary estimates are prepared in accordance with
    Project requirements, and planned activities implemented in time and
    within the approved allocated budget lines.
  • Provide information, analyses, explanations, and documentation in
    response to requests on budgetary matters from the relevant stakeholders
  • Ensure timely budget preparation, implementation and reporting.
  • Guide the Supervisor on the implementation of the approved budget
    and execute decisions taken regarding allocation and allotment of
  • Report on the state of the Project finances to the supervisor for
    deliberations and decision-making on programme budgeting, finance and
  • Develop proposals for budgetary transfers, supplementary
    appropriations and management of surpluses.
  • Ensure appropriate financial reports, statements and other
    accountability reports are prepared in a timely manner, for submission to
    the Auditors.
Payment and Accounting
Ensures the accurate
maintenance and updating of income and expenditure accounts for the Project:
  • Ensure the proper receipt, custody and disbursement of funds and
    oversee the banking and currency arrangements.
  • Manage the payments system and Records Register
  • Monitors and follows up on outstanding receivables and liabilities
    of the project both in the project journal and for transactions done
    through the office journal and ensures timely costly booking.
  • Documents and maintains complete and accurate supporting information
    for all financial transactions.
  • Manage the cash flow and prepares cash flow forecasts in accordance
    with GIZ rules and regulations.
  • Tasked with reconciliation of sub ledgers in the system in a timely
    manner to identify any irregularities, mis-postings and raise correction
    journals for the Director’s certification
  • Prepare funds requisitions in a timely manner.
  • Ensure that the Trial Balance is balancing at any given time
  • Ensure access to timely, accurate and useful information with regard
    to the financial status of the project.
  • Report to the supervisor on budget/programme performance or
    substantive issues, as appropriate, particularly those presented in annual
    or triennial reports.
  • Ensure that the reports are prepared in timely manner.
  • Manage foreign currency exchange gain/loss.
  • Actively participates in project selection and valuation, audit and
    compliance reviews together with the Supervisor.
  • Formulate responses to internal and external auditors.
Others: Performs other related duties, as assigned.

Qualifications, Skills and Experience: 
  • The applicant for the East African Community (EAC) Lake Victoria
    Fisheries Organization (LVFO) Project Accounts Assistant job must hold a
    University degree (or academic equivalent), preferably with specialization
    in financial management, accounting, budgeting, business/public
    administration, or a related field.
  • Professional accounting qualification (CA, CPA, or equivalent).
  • At least five (5) years of progressively responsible experience in
    financial management, accounting, budgeting, business/public
    administration, or a related field.
  • Experience with international accounting systems and financial
    operations management.
  • Experience with corporate performance management in the public or
    private sector.
  • Experience in managing programmes/projects within an international
    or regional organization, national government, or other public or private
  • Experience with International Public Sector Accounting Standards
  • Practical knowledge of basic procurement procedures is an added
  • Fluent reading, writing and speaking abilities in English.
  • Professionalism
  • Accountability
  • Managing Performance
  • Ability to work under minimum supervision
  • Organization skills
  • Communication skills
  • Judgement/Decision-making
How to Apply:
Applications (hard
copy/Electronic) with comprehensive CVs, certified copies of transcripts and
certificates together with the applicant’s telephone contact, names and
addresses and telephone numbers of three referees should be received at the
address below;
The Executive
Lake Victoria
Fisheries Organization,
Plot No. 7b/e, Bell
Avenue, Busoga Square,
P.O. Box 1625, JINJA
– Uganda (East Africa)
Deadline: 31st August 2018 
Only shortlisted candidates will be contacted.
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