The Ugandan Jobline

• Oversee major functions of contract management and execution.
• Serve as RHITES –E point of contact on contractual matters for major
  vendor contracts.
• Monitor and steer review, approval, reconciliation, and amendment
  processes to ensure timely movement of contract actions through the
  Organizational workflow processes.
• Liaise with vendors on troubleshooting contractual obligations and
  demonstrate communications in writing.
• Liaise with finance (both in country and HQ) to ensure compliance of
  contract implementation according to IntraHealth’s and USAID’s
  requirements.
• Reconcile documents such as invoices and waybills with sub awardees
  GRNs and other data before submitting payments to finance.
• Process payments to finance for contracts based on payment terms and
  conditions.
• Advise when specific tenders and market-testing exercises need to be
  conducted, and provide commercial advice, assistance and/or leadership of
  these exercises.
• Ensure that signed contracts are communicated to all relevant
  parties to provide contract visibility and awareness, and assist with
  interpretation of contract terms to support implementation.
• Develop contract management system including control mechanism for
  monitoring of implementation as well as for troubleshooting contractual
  obligations.
• Prepare cash monthly cash projections for on-going contractual
  obligations.
• Monitor transaction compliance (milestones, deliverables, invoicing,
  etc.).
• Monitor contract close-outs, extensions and/or renewal.
• Prepare necessary documents and justification in case of contract
  terms are to be changed during implementation.
• Prepare amendments to contracts as necessary to reflect changes in
  contract terms and conditions.
• Provide regular reviews and updates on status of ongoing contracts
  to the Management Team.
• Maintain up-to-date knowledge on relevant country business norms,
  legal conditions, and customs, and ensure this information is incorporated
  in contract agreements as required.
• Develop and implement procedures for contract management and
  administration in compliance with IntraHealth’s and USAID policies, rules
  and regulations. As appropriate, contribute to or influence company
  policies.
• Conduct field visits to vendors place to ensure vendors project
  implementation capacities remains strong
• Monitor vendor satisfaction with our terms and conditions and
  contracting practices.
• Recommend changes to improve RHITES-E’s ability to procure needed
  goods and services on an ongoing basis.

• Ensure that RHITES-E project staff is properly trained to perform
  excellence.
• Work closely with program management to facilitate program planning
  and upcoming contract implementation needs.
• Liaise with procurement Unit for drafting and negotiations of the
  contracts.
• Support procurement Unit in solicitation process to ensure
  invitational documents adequately and appropriately align with anticipated
  contractual terms and conditions.
• Assist to establish procurement norms and strategies.
• Assist teams in understanding their roles and responsibilities in
  terms of interaction with operations.
• Liaise with program teams regularly to ensure their needs are being
  met in terms of purchases and contractual obligations.
• Manage and work with quality control team to ensure that contractors
  are meeting their contractual obligations in terms of content and
  specification of goods provided.
• As needed, provide guidance on contract matters to project managers
  or operational staff, including training to new project managers and other
  employees in contracting practices and procedures.
• Be responsible for full and proper implementation of IntraHealth’s
  and RHITES-E’s systems of procurement and contract management, compliance
  and control as described in the organizational and project policies and
  manual
• Work with finance compliance to mitigate fraud, conflict of interest
  and legal ramifications of RHITES-E’s activities.

• The applicant for the Intrahealth International Contracts &
  Grants Manager job placement must hold a bachelor’s degree in accounting,
  finance, or business administration. Membership to an accounting
  professional body is an added advantage.
• At least five years’ experience in a busy grants and contracts
  department.
• Extensive knowledge of FAR and AIDAR and Ugandan government laws and
  regulations.
• Experience interpreting and applying USAID rules and regulations.
• Experience in donor-funded organizations preferred.
• Good interpersonal and capacity-building skills.
• High integrity
• Ability to work with minimal supervision.
• Excellent oral and written communication skills.
• Ability to work under tight deadlines and to multi-task.
• Ability to work under pressure.
• Ability to mentor and coach colleagues lacking financial
  education/training.
• Excellent skills using QuickBooks, Excel, and Access

• Managing Performance: Ability to plan and design practices, processes and procedures that
  allow for effective management of people, resources and processes to
  optimize overall organizational performance. Managing for performance
  includes the ability to delegate and encourage growth and leadership
  across the team(s) as part of maximizing performance and productivity.
• Strategic Thinking:
  Applies organizational knowledge to identify and maintain focus on key
  success factors for IntraHealth while recognizing, anticipating and
  resolving organizational challenges. Ability to develop organization- and
  industry-specific expertise and apply sound decision making processes to
  reach productive resolutions that translates strategy into actionable
  business plans.
• Effective Communication (Oral & Written): Understands effective communication
  concepts, tools and techniques; ability to effectively transmit, explain
  complex technical concepts in simple, clear language appropriate to the
  audience; and receive, and accurately interpret ideas, information, and
  needs through the application of appropriate communication behaviors
• Risk Management:
  Knowledge of processes, tools and techniques for assessing and controlling
  the organization’s exposure to risks of various kinds; ability to apply
  this knowledge appropriately to diverse situations.

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