Contracts & Grants Manager US Non-profit Careers – IntraHealth International

Job Title:      Contracts & Grants Manager
Organisation: IntraHealth
International
Duty Station: Uganda
About US:
IntraHealth
International is a non-profit organization that was founded in North Carolina,
United States and has been working in over 30 years in over 100 countries.
IntraHealth has empowered health workers to better serve communities in need.
IntraHealth fosters local solutions to health care challenges by improving
health worker performance, strengthening health systems, harnessing technology,
and leveraging partnerships. In collaboration with governments, nongovernmental
organizations, and private- sector organizations around the world, IntraHealth
champions the needs and contributions of health workers—from doctors and nurses
to community health workers to health facility managers—and works to ensure
they have the tools, supplies, information, training, and support they need to
provide communities they serve with the best possible opportunity for health
and well-being.
Job Summary:  The Contracts & Grants Manager will provide
support and supervise Contract and Grants Management for the RHITES-E Project,
its partners and sub-awardees
Key Duties and Responsibilities: 
Contract Management
  • Oversee major functions of contract management and execution.
  • Serve as RHITES –E point of contact on contractual matters for major
    vendor contracts.
  • Monitor and steer review, approval, reconciliation, and amendment
    processes to ensure timely movement of contract actions through the
    Organizational workflow processes.
  • Liaise with vendors on troubleshooting contractual obligations and
    demonstrate communications in writing.
  • Liaise with finance (both in country and HQ) to ensure compliance of
    contract implementation according to IntraHealth’s and USAID’s
    requirements.
  • Reconcile documents such as invoices and waybills with sub awardees
    GRNs and other data before submitting payments to finance.
  • Process payments to finance for contracts based on payment terms and
    conditions.
  • Advise when specific tenders and market-testing exercises need to be
    conducted, and provide commercial advice, assistance and/or leadership of
    these exercises.
  • Ensure that signed contracts are communicated to all relevant
    parties to provide contract visibility and awareness, and assist with
    interpretation of contract terms to support implementation.
  • Develop contract management system including control mechanism for
    monitoring of implementation as well as for troubleshooting contractual
    obligations.
  • Prepare cash monthly cash projections for on-going contractual
    obligations.
  • Monitor transaction compliance (milestones, deliverables, invoicing,
    etc.).
  • Monitor contract close-outs, extensions and/or renewal.
  • Prepare necessary documents and justification in case of contract
    terms are to be changed during implementation.
  • Prepare amendments to contracts as necessary to reflect changes in
    contract terms and conditions.
  • Provide regular reviews and updates on status of ongoing contracts
    to the Management Team.
  • Maintain up-to-date knowledge on relevant country business norms,
    legal conditions, and customs, and ensure this information is incorporated
    in contract agreements as required.
  • Develop and implement procedures for contract management and
    administration in compliance with IntraHealth’s and USAID policies, rules
    and regulations. As appropriate, contribute to or influence company
    policies.
  • Conduct field visits to vendors place to ensure vendors project
    implementation capacities remains strong
  • Monitor vendor satisfaction with our terms and conditions and
    contracting practices.
  • Recommend changes to improve RHITES-E’s ability to procure needed
    goods and services on an ongoing basis.
Team Management
  • Ensure that RHITES-E project staff is properly trained to perform
    excellence.
  • Work closely with program management to facilitate program planning
    and upcoming contract implementation needs.
  • Liaise with procurement Unit for drafting and negotiations of the
    contracts.
  • Support procurement Unit in solicitation process to ensure
    invitational documents adequately and appropriately align with anticipated
    contractual terms and conditions.
  • Assist to establish procurement norms and strategies.
  • Assist teams in understanding their roles and responsibilities in
    terms of interaction with operations.
  • Liaise with program teams regularly to ensure their needs are being
    met in terms of purchases and contractual obligations.
  • Manage and work with quality control team to ensure that contractors
    are meeting their contractual obligations in terms of content and
    specification of goods provided.
  • As needed, provide guidance on contract matters to project managers
    or operational staff, including training to new project managers and other
    employees in contracting practices and procedures.
  • Be responsible for full and proper implementation of IntraHealth’s
    and RHITES-E’s systems of procurement and contract management, compliance
    and control as described in the organizational and project policies and
    manual
  • Work with finance compliance to mitigate fraud, conflict of interest
    and legal ramifications of RHITES-E’s activities.

Qualifications, Skills and Experience: 
  • The applicant for the Intrahealth International Contracts &
    Grants Manager job placement must hold a bachelor’s degree in accounting,
    finance, or business administration. Membership to an accounting
    professional body is an added advantage.
  • At least five years’ experience in a busy grants and contracts
    department.
  • Extensive knowledge of FAR and AIDAR and Ugandan government laws and
    regulations.
  • Experience interpreting and applying USAID rules and regulations.
  • Experience in donor-funded organizations preferred.
  • Good interpersonal and capacity-building skills.
  • High integrity
  • Ability to work with minimal supervision.
  • Excellent oral and written communication skills.
  • Ability to work under tight deadlines and to multi-task.
  • Ability to work under pressure.
  • Ability to mentor and coach colleagues lacking financial
    education/training.
  • Excellent skills using QuickBooks, Excel, and Access
Competencies
  • Managing Performance: Ability to plan and design practices, processes and procedures that
    allow for effective management of people, resources and processes to
    optimize overall organizational performance. Managing for performance
    includes the ability to delegate and encourage growth and leadership
    across the team(s) as part of maximizing performance and productivity.
  • Strategic Thinking:
    Applies organizational knowledge to identify and maintain focus on key
    success factors for IntraHealth while recognizing, anticipating and
    resolving organizational challenges. Ability to develop organization- and
    industry-specific expertise and apply sound decision making processes to
    reach productive resolutions that translates strategy into actionable
    business plans.
  • Effective Communication (Oral & Written): Understands effective communication
    concepts, tools and techniques; ability to effectively transmit, explain
    complex technical concepts in simple, clear language appropriate to the
    audience; and receive, and accurately interpret ideas, information, and
    needs through the application of appropriate communication behaviors
  • Risk Management:
    Knowledge of processes, tools and techniques for assessing and controlling
    the organization’s exposure to risks of various kinds; ability to apply
    this knowledge appropriately to diverse situations.
How to Apply:
All suitably
qualified and interested candidates who wish to join the IntraHealth
International should apply by clicking on the web link below.
Click
Here

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