Administrative Officer Jobs – Association for Aid and Relief (AAR Japan)

Job Title:    Administrative Officer
Organisation: Association for Aid and Relief (AAR Japan)
Duty Station: Uganda
Salary Range (Gross):  UGX 1,400,000-1,880,000 per month (depending on the experience and skill of a candidate)

About US:
Association for Aid and Relief (AAR Japan) was founded in 1979 by Yukika SOHMA, our first chairperson, with a mission to help refugees from Indochina, and as a civil organization without any political, religious, or ideological affiliations. It has since then grown into an international organization approved and registered by the United Nations. AAR Japan has five main pillars of activities; 1) emergency assistance, 2) assistance to persons with disabilities, 3) landmine and unexploded ordnance (UXO) action, 4) action against infectious diseases and 5) public awareness raising about global issues in Japan. Since the beginning, AAR Japan has operated in over 60 countries. Currently we are active in 15 countries and areas, including 4 African countries namely Kenya, Zambia, Sudan and Uganda.

Job Summary:  The Administrative Officer will manage office supplies stock and place orders, arrange accommodation, travel and postal service, and other administrative office works relevant to our project. The person will be based in Yumbe.

Key Duties and Responsibilities: 
  • Manage office supplies stock and place orders
  • Arrange accommodation, travel and postal service
  • Make draft of various contracts either related to project or administration.
  • Keep proper and correct records of all the office consumables and assets with Microsoft Excel.
  • Tasked with the arrangement and control stock of project materials in warehouse or storeroom
  • Carry administrative duties such as filing, typing, copying, binding, scanning etc.
  • Perform any other duties if requested by supervisors

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree or higher in relevant field
  • Three years of experience relevant to the scope of work
  • Experience in administrative works
  • Experience in working with aid organizations
  • Ugandan citizen, residing in Uganda and able to station in Yumbe
  • Excellent PC literacy including word processing (MS Word) and spreadsheets (MS Excel)
  • Strong motivation to be part of an aid organization
  • Excellent at working as a part of the team, especially reporting to supervisor in a timely manner.
  • Respected punctuality
  • Solid drafting/reporting skills
  • Fluency in speaking and writing English
  • Strong coordination and negotiation skills with stakeholders and problem solving skills
  • Culturally sensitive and high level of diplomacy and tact

How to Apply:
All suitably qualified and interested individuals should send following information to

  • Cover Letter: This should include your motivation to work for AAR Japan and how your experiences are relevant to this job and should NOT exceed one A4 page
  • Curriculum Vitae (CV): Use following format (Other formats will NOT be considered) Download Form
  • Three references including the most recent employer

Deadline: 15th August 2018

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