UN Senior Human Resources Associate Careers – United Nations High Commissioner for Refugees (UNHCR)

Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Position No.: 10017842
Vacancy Notice: 043/2018
Duty Station: Kampala,
Reports to:
Senior Human Resources Officer
Grade: GL7
About UNHCR:
The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary:  The Senior Human Resources Associate         will be assisting him/her in personnel
administration and other HR related matters of staff under area of
responsibility (AOR), including the process of staffing and budget reviews,
recruitment and appointment of staff, and in the performance management and
staff welfare issues. He/she directly supervises junior support staff.
Incumbent will have close working relationship with the staff-related services
in UNHCR, such as the Personnel Administration & Payroll Section (PAPS),
Performance Management Unit (PMU), Career Management Section (CMS), Staff
Health & Welfare Service (SHWS) and Global Learning Centre (GLC).
Key Duties and Responsibilities: 
  • Compile HR related information for the annual operations programme
    review and assist in the finalisation of the submissions. Provide input in
    the review of the training needs of the staff, making appropriate
    proposals to meet identified needs
  • Guide staff members on their rights, obligations, benefits and entitlements,
    and assist them in interpreting UN/UNHCR staff rules and regulations
  • The incumbent will also coordinate recruitment of local staff
    including the preparation of vacancy notices, screening of applications,
    conducting/arranging for typing, driving and/or other tests on the
    required skills. Draft submissions for the review by the local Assignment
    Committee (AC).
  • Prepare documents related to recruitment, assignment, reassignment
    and separation of local staff in the AOR, in accordance with UN/UNHCR rules
    and procedures. Update personnel records in the office, including MSRP
    entries into HR module where this activity has been rolled out from PAPS
    to the respective office
  • Monitor maintenance of the attendance, overtime and leave records,
    as well as the daily tracking of staff and families to provide accurate
    information in case of emergency. Provide guidance and coaching to the
    support staff performing personnel administration and other HR related
  • Assist newly-arrived international staff with administrative
    formalities related to their accreditations, security/ground passes,
    submission of completed forms and related documents to headquarters,
    arrangements for their onward travel to the field office, if applicable.
  • Administer UNHCR medical insurance plan for locally recruited staff.
    Act as focal point for staff and dependents in the administration of
    medical evacuations.
  • Maintain liaison with the counterparts at support sections and
    divisions at headquarters, as well as at the respective Bureau, on matters
    related to the personnel administration support, medical and other issues
    of staff welfare and safety.
  • Perform any other related duties as required.
Key Performance Indicators:
  • UNHCR adheres to the principles of the People Strategy in recruiting,
    placing, supporting and developing our people.
  • The workforce in the AOR is well-informed of and understands the
    organisations human resources policies and practices.
  • UNHCR provides a healthy, safe and respectful working environment
    for its workforce in the AOR Authority:
  • Enforce compliance with the UN/UNHCR staff rules and regulations in
    the AOR.
  • Prepare contracts and corresponding extensions in respect of locally
    recruited staff in the AOR for the authorizing officers approval. Initiate
    Payroll clearance for the separation of locally recruited staff.
  • Clear calculations for payments related to personnel issues such as
    settlement of travel claims, overtime claims, hazard pay, MIP
    reimbursements, medical and security evacuations, shipment costs.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNHCR Senior Human
    Resources Associate job vacancy should have completed secondary education
    with post-secondary training/certificate in Business Administration,
    Office Management, Human Resources Management or related field.
  • At least eleven years of previous relevant professional experience.
  • Good knowledge of UNHCR administrative procedures and processes and
    exposure to provision of support services in an international organization.
  • Fluency in English and working knowledge of another relevant UN
    language or local language.
  • Working knowledge of other UN language(s)
  • Field experience with UNHCR and/or with other humanitarian
    organizations is an asset.
  • High IT affinity and working experience of PeopleSoft/MSRP HR
    module, as well as with MSRP Financials and Focus.
How to Apply:
All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
Deadline: 31st July 2018
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