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Fresher Human Resource & Admin Officer US Non-profit Careers - International Rescue Committee (IRC)


Job Title:         Human Resource & Admin Officer
Organization: International Rescue Committee (IRC)
Duty Station:  Uganda
Reports to:  Health Team Leader

About US:
The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.

Job Summary:  The Human Resource & Admin Officer supports the affairs related to the day to day running of the IRC Moroto Office and is key in providing support on HR/Admin functions. S/He will support the human resources and administrative function in compiling payroll information, maintenance of all personnel files, leave management, staff benefits for Moroto staff as outlined in the summary below;

Key Duties and Responsibilities: 
Human Resources and Administration
Orientation of IRC staff
  • Under the guidance of the Senior HR/Admin Officer, participate in recruitment process for local recruitments as required and ensure HR recruitment policies and procedures are consistently followed
  • Work in close coordination with the Health Team Leader, facilitate the integration/transition processes to assure new and transferred staff to Moroto received required information for their integration.
  • Ensure all new staff receives IRC Way orientation and related documentation.
Compensation and Benefits
  • Assist in responding to employee inquiries regarding salary and benefit
  • Act as focal point to receive staff concerns about their compensation and benefits.
  • Provide timely feedback to Senior HR/Admin Officer about staff all staff concerns related to their compensation and benefits.
  • Assist in responding to employee inquiries regarding salary and benefit.
Employee Relations:
  • Facilitate and providing guidance for resolving minor employee relations issues in the field office
  • Ensure Health Team Leader is immediately informed about any employee relation issues occurring in the field.
  • Facilitate relationships between labor/social services and IRC staff.
Administration
  • Ensure staff timesheets are provided on time and send the Kampala office systematically
  • Ensure staffs are taking their leave in accordance to IRC regulations.
  • Ensure staff information is shared with Senior HR/Admin Officer in Kampala on a regular basis.
  • Communicate any staff welfare concerns to the Health Team Leader on a quick basis.
  • Ensure Office are cleaned on a regular basis.
  • Ensure Office supplies are available at any time
  • Ensure staff tea and water is available at the Office all time.
  • Responsible for verifying all Office supplies delivered to Office by Suppliers.
  • Ensures Office Utilities are maintained and ran as required for the welfare of the IRC staff.
Reporting
  • Submit regularly as required, information to Senior HR/Admin Officer for HR Metrics preparation
  • Submit regularly payroll information to the Senior HR/Admin Officer in Kampala
  • Update and submit regularly staff leave tracking
  • Submit weekly and monthly recruitment reports
  • Ensures coordination and monitoring of shared activities between HR, administration and Supply Chain in Moroto field office.
  • Maintain proper records for all correspondences
  • Ensure compliance of administrative policies and procedures with IRC standards and local law in Moroto field office.
  • Responsible for sharing minutes for all relevant official meetings held with in the Office.
  • Submits to the Health Team Leader weekly activity situation reports detailing works accomplished.


Qualifications, Skills and Experience:
  • The applicant for the International Rescue Committee Human Resource & Admin Officer job placement must hold a Bachelor’s degree in Human Resource, Administration or social sciences.
  • Professional certification is highly desirable and an advantage
  • Two years of relevant professional experience in administration / human resources and in similar position.
  • Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR or Administration sector.
  • Remains productive when under pressure.
  • Works collaboratively with team members to achieve results.
  • Relates and works well with people of different cultures, gender and backgrounds.
  • Flexibility and prepared to work additional hours
  • High degree of flexibility to continuously re-prioritize
  • Ability to multi-task
  • Ability to create a welcoming and comfortable environment for all staff members;
  • Ability to work both independently and as part of a team;
  • Able to respond rapidly to changing environments, yet remain productive and focused;
  • Strong and fast computer skills (primarily Word, Excel, and outlook);

How to Apply:
All suitably qualified and interested candidates should send updated CVs, cover letters and filled application form, download here, clearly indicating “Position Title” as the subject to: UA-IRCJobs@rescue.org (The Human Resource and Administration department, International Rescue Committee)

Deadline: 20th July 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




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