Finance Officer USAID Project Jobs – University Research Co., LLC (URC)

Job
Title:          Finance Officer
Organisation: University
Research Co., LLC (URC)
Project Name: USAID’s
RHITES-N Acholi Project (Regional Health Integration to Enhance Services in
Northern Uganda – Acholi
Duty Station: Gulu,
Uganda
Reports to: Senior
Finance Officer
About US:
University Research
Co., LLC (URC) is a global company dedicated to improving the quality of health
care, social services, and health education worldwide. With a non-profit
affiliate, the Center for Human Services (CHS), URC manages projects in over 45
countries, including the United States.
About USAID RHITES-N Project:
With the RHITES-N
Acholi Project (Regional Health Integration to Enhance Services in Northern
Uganda – Acholi), USAID will continue its support of the Government of Uganda’s
(GOU) efforts to improve access to and use of health services in the country’s
post-conflict northern region. RHITES-N Acholi Project activities will build on
USAID investments and national advances to increase access to and use of
high-quality integrated services that accelerate the ability and capacity to
respond to the specific health needs of residents in the Acholi sub-region,
leveraging the URC-ASSIST project successes.
Job Summary:  The Finance Officer is responsible for
assisting in implementing the overall accounting and financial control systems
for the project. S/he is also responsible for using adequate and appropriate
internal controls to meet generally recognized accounting standards. As part of
the responsibilities, s/he will supervise two Finance Assistants.
Key Duties and Responsibilities: 
  • Support in the preparation/ development of field monthly financial
    reports which includes QB postings, bank reconciliations, journal entries
    preparation, personal advances, balance reports, grand summary sheets,
    supporting payment vouchers, petty cash journal and summarized expenditure
    etc. Ensure expenses are in accordance with U.S. government regulations
    (expenses are reasonable, allowable and allocable), and URC policies and
    procedures.
  • Ensure that all project-related transactions are conducted,
    processed and recorded as per URC system of Chart of Accounts.
  • Timely preparation and processing of payments by ensuring that all
    payments are reasonable, allowable, allocable to the project. This
    includes liaising with procurement to ensure that all payments are
    adequately supported.
  • Review Mobile Money request forms against Participant registrations
    / attendance forms, Approved Activity Request (AAR), Travel Activity
    Budget, and all related support documentation from the project
    implementing teams and tabulate the same using Microsoft office
    applications (Excel, Word, & PowerPoint)
  • Initiate duly supported and allowable payments into online banking
    platforms, to include vendor payments and mobile money payments.
  • Ensure that internal controls pertaining online Banking & Mobile
    Money payments are tightened to mitigate risks.
  • As part of the finance team, ensure that URC financial management
    policies and procedures and USAID regulations are strictly adhered to.
    This includes ensuring that all USG circulars, USAID Uganda Mission policy
    directives and various checklists circulated are implemented.
  • Manage petty cash fund by reviewing (for accuracy and allow-ability)
    and processing petty cash and bank vouchers.
  • Work closely with the Senior Finance Officer to address all field
    report review comments from home office including providing feedback for
    missing and queried vouchers and outstanding information following review
    of payment documentation.
  • Assist in Preparation of monthly cash projections for submission to
    home office under the direction of the Finance and Administration
    Director. This also includes bi-weekly cash projections.
  • Support review of financial reports and documentation from sub
    grantees as needed, under the direction of Finance and Administration
    Director
  • Work in liaison with the Grants department to ensure that sub
    grantee accountabilities and reconciliations are properly documented and
    journalized in QBs.
  • Work as part of the finance team to ensure that all project
    financial and accounting tasks are accomplished accurately and in a timely
    manner.
  • Maintain close coordination with URC project staff on financial
    matters and advise them, as appropriate, on matters requiring their
    attention.
  • Assist in periodic inventory/ asset and stores audit and advice the
    Finance and Administration Director accordingly.
  • Perform any other task assigned by the supervisor and/or Chief of
    Party.

Qualifications, Skills and Experience: 
  • The applicant for the Finance Officer USAID Project job must hold a
    Bachelor’s Degree in Business, Accounting, Management, or other relevant
    field. With additional minimum Level 2 ACCA or CPA qualification.
  • At least two years’ experience with QuickBooks preferred.
  • At least three (3) years of experience in the financial management
  • Previous experience with online banking platforms especially BEYONIC
  • Experience working with USAID-funded projects, and with Mobile Money
    payments modules
  • Excellent writing, computer, management and organizational skills.
  • Ability to independently plan and execute complex tasks while
    addressing daily management details and remaining organized and focused on
    long-term deadlines and strategy.
  • Demonstrable results in previous work environment should reinforce
    claims to this experience.
  • A motivated, focused, disciplined professional, with the drive and
    dynamism to work under pressure with competing deadlines, and possess the
    ability to make an immediate impact.
  • Possess excellent communication, interpersonal, analytical and
    result-oriented skills, and experience in managing objectives with the
    customer in mind.
  • Good judgment, initiative, high sense of responsibility, tactful,
    ability to plan, organize and measure outcomes of interventions.
  • Exemplary and honest, with a high level of energy and integrity, and
    able to work under minimum supervision.
  • Flexible, innovative, with good record keeping, communication,
    presentation, report-writing, and interpersonal skills.
  • Team player with the ability to make positive contributions
Please Note:
Only candidates who are eligible to work in Uganda for an indefinite period
without a need for sponsorship will be considered for this position.
How to Apply:
All suitably
qualified and interested candidates who wish to join the URC should upload
their updated CVs / résumés and cover letters at the link below. Also, please
complete your application form and attach a completed USAID Form 1420
Contractor Employee Biographical Data Sheet as well, download it
here
.
Deadline: 9th July 2018 by 5:00 pm
           
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
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