Field Procurement Associate Job Careers – International Development Law Organization (IDLO)

Organisation:
International Development Law Organization (IDLO)
Funding Source: Swedish International Development Cooperation Agency (SIDA)
Duty Station: 
Kampala, Uganda
Reports to: Finance
and Administration Manager
About US:
The International
Development Law Organization (IDLO) enables governments and empowers people to
reform laws and strengthen institutions to promote peace, justice, sustainable
development and economic opportunity. We contribute to creating stable and
inclusive societies where every person can live free from fear and want, in
dignity and under the rule of law.
About Program:
IDLO, with the
financial support of the Swedish International Development Cooperation Agency
(Sida) is currently undertaking the inception of a 5-year Community Justice
Program (CJP) that seeks to enhance the accessibility, quality and
sustainability of justice services delivered for rural, vulnerable and
marginalised communities in Uganda. The CJP, to be rolled-out once the country
office set-up is completed, will focus on legally-empowering grassroots
communities, and enhancing the capacity of duty bearers at the community level
to provide the most vulnerable and marginalised citizens with quality legal
knowledge and legal aid to uphold their basic rights, challenge their
grievances in an equitable manner, and obtain effective justice remedy and
reparation or compensation from both formal and informal justice mechanisms.
Job Summary:  The Field Procurement Associate ensures
process integrity and provides administrative assistance to the Operations team
to support program delivery.
Key Duties and Responsibilities: 
Provide procurement
support and ensure process integrity;
  • Support the procurement processes, update procurement plans and
    undertake small procurement projects under the supervision of the Finance
    and Administration Manager;
  • Assist with market research for the goods and services to be
    procured, and produce market research reports and cost estimations for the
    goods and services to be procured;
  • Prepare Purchase Orders (POs) and contracts for contracting of
    services and vendors, and maintenance of a filing system;
  • Monitor POs and contracts, including taking follow up actions and
    monitoring deadlines for timely delivery of goods and services;
  • Maintain relevant internal databases and files, keep track of any
    contractual agreements and inform respective contract management officials
    and obligations;
  • Develop and update the rosters of suppliers, implementation of
    supplier selection and evaluation;
  • Collect vendor forms from the vendors, control vendor forms in terms
    of completeness;
  • Ensure management of stock of office supplies, including sourcing of
    vendors, purchasing of supplies as required, controlling receipt, storage
    and issuance of supplies, and periodically update stock cards;
  • Support the Finance and Administration Manager and the programs team
    in procurement- related induction and technical support of sub-grantee
    partners;
  • Assist the IDLO Global Procurement Lead at HQ, the Country
    Representative-Uganda and the supervisor in staff induction and training
    on IDLO procurement guidelines and processes;
  • Coordinate the process of outsourcing IT support for the Office,
    including video and telecommunication equipment and printers.

Qualifications, Skills and Experience: 
  • The applicant for the International Development Law Organization
    (IDLO) Field Procurement Associate job must hold a Bachelor’s degree in
    Economics, Management, Finance/Accounting, Business Administration or
    equivalent disciplines. Post-graduate qualifications in procurement will
    be a significant advantage
  • At least three years of relevant experience in procurement
    preferably for international organisations or large national
    organisations. Procurement-related experience with international
    organisations or large national organisations in Uganda will be a
    significant advantage.
  • Experience working in an international context is highly desired.
  • Demonstrable familiarity with global procurement best practices as
    well as Uganda’s procurement legal framework;
  • Familiarity with standard program and data management tools;
  • Good knowledge of Microsoft Word, Excel and PowerPoint. Proficient
    use of other ICT and internet software;
  • Excellent written and verbal communication skills. Demonstrable
    Training skills shall be a significant advantage;
  • Works well with others and actively participates. Shares
    information, contributes, encourages and motivates others to become
    involved in team activities. Provides constructive feedback and willingly
    helps others. Contributes to a fair environment that fosters collaboration
    and cooperation. Works effectively across and within IDLO organizational
    boundaries;
  • Proven ability to see through tasks set and deliver results. The
    ability to work under pressure with tight deadlines, flexibility and an
    entrepreneurial spirit;
  • Keen sense of ethics, integrity, and commitment to IDLO’s mandate.
    Self-motivated and dynamic with a willingness and ability to use
    initiative to assist the organization to achieve its objectives.
  • Languages: Excellent
    written and communication skills in English are required. Fluency in any
    of the widely spoken local languages in Uganda shall be a significant
    advantage.
How to Apply:
All qualified and
interested applicants are encouraged to apply via our website at the link below
and submit the completed IDLO Personal History Form (PHF), resume and cover
letter.
Deadline: 31st July 2018
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