The Ugandan Jobline

• Develop, implement and monitor the annual procurement policies and
  procedures of the organisation.
• Review occasionally the entire procurement process with a view to
  recommend improvements to the process.
• Develop, maintain and implement administration policies and
  procedures.
• Prepare the annual administration and procurement budget for all
  shared services and general usage items.
• Plan and implement the security policy of the organisation in line
  with the security policy of the Bank.
• Coordinate the security function, conduct security risk assessment
  and advise management on the effective security measures to be adopted
  Branch wide.
• Implement proper key management policies and procedures.
• Ensure procurement, proper use, maintenance and disposal of all
  assets of the organisation.
• Coordinate the process of identifying premises for new branches,
  ensuring necessary repairs, maintaining rental contracts obligations and
  payment of utilities.
• Coordinate the processes of supplier’s pre-qualification, review and
  evaluation of the services of contractors and service providers.
• Design and monitor the system for utilizing company vehicles and
  motorcycles.
• Ensure proper contracts management with all vendors/suppliers under
  contract by reviewing and ensuring compliance with the contracts terms
  with a view to manage vendor relations.
• Manage the company’s external relationships to ensure maximum
  benefit of these relationships for parties involved in line with the
  administration and HR policies of the Bank.
• Participate in the procurement committee of the bank.
• Prepare procurement submissions to the Procurement Committee as per
  requirements and represent the administration function in the absence of
  Head of Administration.
• Ensure all purchases at HO and in the branches are done in line with
  the procurement and expenditure policy
• Prepare working documents for the procurement Committee meetings,
  follow up of decisions on procurement of items, renewal of service
  contracts for all necessary equipment/machines and ensure proper contract
  management with ALL vendors/suppliers under contract to ensure compliance
  with the contracts terms.
• Plan and co-ordinate provision of insurance covers for all assets of
  the organisation, ensure that all assets are insured, lodge claims as
  required and follow-up claims to ensure compensation in line with the
  Insurance and administration policy.
• Implement the recovery strategy for the administration function of
  the Business continuity plan.
• Manage performance of staff under your supervision and appraise
  their performance in line with the appraisal policy of the bank.

• The applicant for the Finance Trust Bank (FTB) Administration
  Manager job opportunity should hold a good degree in Social Sciences,
  Management or Procurement and other relevant courses from recognized
  universities.
• Possession of CIPS, ACCA and other relevant professional
  qualification is a must.
• Computer literacy.
• Leadership skills.
• Ability to analyze problems and implement solutions.
• Ability to meet short deadlines in a timely and effective manner.
• Ability to multitask.
• Good communication and interpersonal skills.
• High degree of integrity and confidentiality.
• Assertiveness.
• High flexibility and capable of handling emergencies.

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