Admin Jobs – Executive Assistant to the CEO – Uganda Tourism Board (UTB)

Organisation: Uganda
Tourism Board (UTB)
Duty Station: Kampala,
Reports to: Chief
Executive Officer
About US:
Uganda Tourism Board
(UTB) is a statutory organization established by Uganda Tourism Board Statute
of 1994 and reconstituted in the Tourism Act 2008. Its objectives are:
  • To promote and contribute to the Development of Tourism sector both
    within and outside of Uganda.
  • To coordinate with the Ministry responsible for Tourism and the
    private sector in the implementation of the National Tourism policy.
Job Summary:
The Executive Assistant to the CEO will provide support and assistance to the
CEO and ensure effective use of time and productive interactions with
stakeholders through office management, communication liaison, information
preparation, and proper records management and data analysis.
Key Duties and Responsibilities: 
  • Organizing and managing the day-to-day running of the Chief
    Executive Officer’s affairs and to ensure the provision of high-quality
  • Devising and maintaining office systems, including data management
    and filing;
  • Arranging travel, visas and accommodation and, occasionally,
    travelling with the CEO to take notes or dictation at meetings or to
    provide general assistance during presentations;
  • Screening phone calls, enquiries and requests, and handling them
    when appropriate;
  • Acting as a liaison officer with the external stakeholders like Line
    ministry officials, Board members, Donors among others.
  • Managing schedules to enhance effective time management and
    coordinates activities, prioritizes appointments and reschedules where
  • Managing, prioritizing, screening and monitoring the Chief Executive
    Officer’s correspondence, including calls, emails, posts, and fax and
    ensures that they are dealt with appropriately.
  • Ensuring that relevant information is gathered and prepared to brief
    the Chief Executive Officer for meetings, trips, and events.
  • Ensuring all outgoing correspondence, reports, submissions and
    briefings submitted to the Chief Executive Officer conform to the
    organization’s presentation, style, format and content protocols.
  • Perform any other official duties as may be assigned by the CEO from
    time to time.

Qualifications, Skills and Experience: 
  • The applicant should hold an Honors’ Bachelor’s Degree in
    Administration/Management /Secretarial studies or Tourism from a
    recognized University.
  • A minimum of three years of working experience in a similar
    appointment from a reputable institution.
  • Training in corporate governance is an added advantage.
  • Excellent written and verbal communication and interpersonal skills
    are prerequisites.
  • High levels of discipline.
  • Excellent multitasking abilities.
  • Team work abilities.
  • Professionalism, integrity and honesty.
  • Time management and ability to often work under pressure
  • Age: Below 35 years
How to Apply:
All suitably
qualified and interested Ugandans should send their application letters with
detailed Curriculum Vitae (functional email, telephone contact and postal
address), plus copies of all academic certificates and transcripts, copy of
valid National Identity Card and the contact details (telephone, postal and
email addresses) of three competent referees should be sent by courier or hand
delivered to the address below;
Chief Executive
Uganda Tourism Board
Plot 42, Rotary
Avenue (Lugogo Bypass),
6th Floor, Lugogo
P.O. Box 7211
Tel: +414-342196/7
Deadline: Friday 13th July 2018 by 5:00pm
Please note that only shortlisted candidates will be contacted. Any form of
lobbying will lead to automatic disqualification.
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