The Ugandan Jobline

• Assist in interpreting and processing of entitlements, issuance of
  contracts and maintenance of various personnel records and files;
• Attend meetings on day-to-day admin matters; administer the movement
  of UNHCR staff members and monitor their attendance records, leave plans,
  overtime and visa requirements.
• Search office files and records relating to a variety of topics for
  information and reference. Select information and records in specified
  format or on the basis of general instructions for use by others in
  preparing reports, correspondence, technical papers, project or programme
  plans and general reference documents;
• Provide support in the requisition of office supplies, equipment and
  arrange for distribution together with the appropriate inventory records;
• Assist in administrative formalities related to travel arrangements
  and issuance/ renewal of visas, licences, travel arrangements and other
  similar documents;
• Draft correspondence and reports, as required, on general
  administrative or specialized tasks which may be of a confidential nature
  within the assigned area of responsibility; Type correspondence, documents
  and reports, some of which may be highly confidential;
• Arrange appointments and maintain supervisor’s calendar, receive
  visitors, place and screen telephone calls and answer queries with
  discretion; Keep lists of names, addresses and telephone numbers of
  ministers, government officials and members of the diplomatic corps;
• Assist the management to organise and run UNHCR Office and
  Residential (wherever applicable) compounds;
• Facilitate various official missions of UNHCR staff and other
  persons of concern to UNHCR;
• Prepare attestations and certificates required by the staff members
  for signature of senior officer;
• Assist in processing MIP and various other claims by UNHCR staff and
  other clients of UNHCR
• Perform any other responsibilities/functions deemed necessary or as
  delegated by the Head of the office and/or Supervisor in order to meet the
  level of the services in the organization

• The ideal candidate for the United Nations UNHCR Senior
  Administrative Assistant job opportunity should have completed Secondary
  education or equivalent technical or commercial school with
  certificate/training in Business Administration, Finance, Office
  Management, Human Resources or other related field
• At least five years of job experience relevant to the function;
• Good computer skills (MS office and People Soft applications).
• Fluency in English and working knowledge of another relevant UN
  language or local language (as applicable in the duty station).
• Excellent knowledge of working language of duty station and working
  knowledge of English.
• Knowledge in UNHCR Admin and financial rules, procedures and
  processes;
• Knowledge and working experience of MSRP (Peoplesoft);
• Completion of UNHCR learning programmes or specific training
  relevant to functions of the position.
• Knowledge of another relevant UN or local languages.

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