UN Administrative Officer Job Opportunities – United Nations Regional Service Centre Entebbe (RSCE)

Job Title:                Administrative
Officer
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Job Opening Number: 18-Administration-RSCE-98813-J-Entebbe (M)
Reports to: Service
Line Manager
Job Grade: FS6
About RSCE:
The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It also
ensures that staffing for RSC.
Key Duties and Responsibilities: 
  • Initiate and conduct studies to improve
    budget reporting systems and cost-effective utilization; Monitor and
    control budgetary allocations through regular reviews; provide effective
    monitoring over reports and data.
  • Identify deviations from plans and
    propose corrective measures;
  • Establish and maintain a set of sound
    policies, procedures, standards and tools which are consistent with UN
    policy and practice in order to ensure proper resources management and
    control; Subject matter expert in producing cost estimates / developing
    budget proposal both for planned and ad-hoc activities/requirements
  • Identify reporting requirements for the
    performance targets, including KPIs and efficiency gain initiatives;
  • Take a lead in developing surveys,
    including reviewing, analyzing and/or interpretation of responses and
    subsequently produces relevant reports, conclusions and/or recommendations
  • Supervise and/or lead Reporting,
    Business Analyses and Client Support Team in its day to day activities,
    including technical and administrative support services team (drivers,
    training, etc)
  • Responsible for operational coordination
    for all HR and Finance activities relative to the support services
    rendered to the client missions;
  • Ensure full compliance (incld
    dissemination of new) with all instructions and policies, and ensure all
    office/operations elements operate in full compliance with the existing
    rules and regulations;
  • Keenly review and endorse work
    instructions and SOPs and ensure all processes and procedures are in place
    or introduced and are leading to optimization and efficiency of the
    support services rendered to the client missions;
  • Represent in regular and ad hoc
    operational meetings with the client missions management.
  • Act as the Certifying Officer for a
    number of client missions and Bank Signatory for two largest SPMs
  • Manage all project management
    initiatives including developing, implementing and evaluating projects
    across the project life cycle
  • Keenly review relevant documents and
    reports, maintain issues log that identifies and tracks the status of
    issues, recommend corrective actions as necessary and communicate with all
    stakeholders regarding project status;
  • Take lead and monitor all activities and
    issues relative to quality management, benefits management and risk
    management strategies
  • Develop and implement client orientation
    strategy and ensure continued efforts to promote the subject UN
    competency.
  • Supervise a team and/or provide advice
    to others on general administration, financial administration and
    management issues and practices; Reviews of offices/departmental space
    requirements, operational travel programme, adequacy of the space
    requirements and technology requirements of the Service Line;
  • Formulate and execute a change
    management strategy, including developing stakeholder management
    methodologies, change impact validation and measurement approaches to
    stabilize the operations.
  • Lead and maintain oversight over all
    activities and issues relative to implementation of the identified change
    management initiatives and evaluate change readiness and impact
    assessments.
  • Conduct planning and corrective actions
    to ensure workforce preparedness and trainings.
  • Maintain accurate and reliable
    performance management baselines
  • Serve as the focal point for the change
    management and related activities, including participation in relevant
    GFSS change management activities as necessary

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations
    Regional Service Centre at Entebbe (RSCE) Administrative Officer job
    placement should hold an advanced university degree (Master’s degree or
    equivalent degree) in Business Administration, Human Resources Management,
    Financial Management, Accounting or related field. A first-level
    university degree, in combination with two additional years of qualifying
    work experience may be accepted in lieu of the advanced university degree.
  • At least seven years of progressively
    responsible experience in administration, finance, accounting, auditing,
    human resources management, project/programme management or related
    fields. Field experience and experience working within a Shared Service
    Center is desirable.
  • Languages: fluency in spoken and written English is
    required.
Personal Competencies:
Professionalism:
  • Extensive knowledge of administrative,
    budgetary, financial or human resources policies and procedures.
    Demonstrated in-depth technical knowledge of all aspects of administration
    with proven analytical skills.
  • Ability to apply various United Nations
    administrative rules and regulations in work situations. Conceptual
    analytical and evaluative skills to conduct independent research and
    analysis.
  • Ability to identify issues, formulate
    opinions, make conclusions and recommendations.
  • Shows pride in work and in achievements.
  • Demonstrates professional competence and
    mastery of subject matter. Is conscientious and efficient in meeting
    commitments, observing deadlines and achieving results. Is motivated by
    professional rather than personal concerns.
  • Shows persistence when faced with
    difficult problems or challenges; remains calm in stressful situations.
  • Takes responsibility for incorporating
    gender perspectives and ensuring the equal participation of women and men
    in all areas of work.
Planning &
Organizing:
  • Develops clear goals that are consistent
    with agreed strategies
  • Identifies priority activities and
    assignments; adjusts priorities as required
  • Allocates appropriate amount of time and
    resources for completing work
  • Foresees risks and allows for
    contingencies when planning
  • Monitors and adjusts plans and actions
    as necessary
  • Uses time efficiently
Client Orientation:
  • Considers all those to whom services are
    provided to be “clients ” and seeks to see things from clients’ point of
    view
  • Establishes and maintains productive
    partnerships with clients by gaining their trust and respect
  • Identifies clients’ needs and matches
    them to appropriate solutions
  • Monitors ongoing developments inside and
    outside the clients’ environment to keep informed and anticipate problems
  • Keeps clients informed of progress or
    setbacks in projects
  • Meets timeline for delivery of products
    or services to client
Judgement/
Decision-making:
  • Identifies the key issues in a complex
    situation, and comes to the heart of the problem quickly
  • Gathers relevant information before
    making a decision
  • Considers positive and negative impacts
    of decisions prior to making them
  • Takes decisions with an eye to the
    impact on others and on the Organization
  • Proposes a course of action or makes a
    recommendation based on all available information
  • Checks assumptions against facts
  • Determines that the actions proposed
    will satisfy the expressed and underlying needs for the decision
  • Makes tough decisions when necessary
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably
qualified and interested candidates desiring to serve the United Nations
Regional Service Centre at Entebbe (RSCE) in the aforementioned capacity should
express their interest by visiting the UN recruitment website and clicking
Apply Now.
Deadline: 14th June 2018
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