Senior Food Assistance Information Reporting Officer NGO Career Jobs – World Vision International

Organisation: World Vision International
Duty Station: Uganda
Reports to: Food Assistance Manager
About US:
World Vision Uganda is a Christian Relief, Development and
Advocacy Non-Government Organization dedicated to working with children,
families and communities to overcome poverty and injustice. We currently work
in over 41 districts in Uganda. World Vision is committed to the protection of
children and we will not employ people whose background is not suitable for
working with children. All employment is conditioned upon the successful
completion of all applicable background checks, including criminal record
checks where possible. “Our Vision for every child, Life in all its fullness.
Our prayer for every Heart, the will to make it so.”
Job Summary:  The Senior Food Assistance Information
Reporting Officer will provide overall management supervision of Commodity
Tracking System. Ensure that all food and non-food aid projects have adequate
capacity to track and account for all the food and non-food items received from
various donors from the point of receipt to the final beneficiary using CTS
Key Duties and Responsibilities: 
  • Overall operation
    management of CTS/LMMS and any database management System in all districts
    implementing food aid and non-food items distribution projects.
  • The jobholder will
    organize capacity building session for FAIROs and field staff
    (distribution staff) on the operation of the CTS/LMMS and other computer
    based programs (LMMS).
  • Supervise the FAIROs in
    the process of data entry and generation of individual district reports.
    Provide technical backstopping for districts staff in the process of
    implementing CTS/LMMS.
  • Supervise the general
    management of the beneficiary database in close coordination with the
    Field team. Ensure data integrity and security.
  • Receive CTS data
    replication/data consolidation from the districts and use it to generate
    WV Uganda consolidated accurate reports (CSR, RSR, LSR, Donor Receipts,
    and Returns etc.).
  • Submit consolidated
    reports to Commodity Manager for review and submission to FPMG and Donors
    before the 7th of every month.
  • Collect and submit
    CTS/LMMS system backups from all FAIROs by 10th every month.
  • Collect and archive all
    CTS/LMMS report and backups (including distribution list) files according
    to the agreed filling system.
  • Design appropriate filling
    system that will ensure easy storage and retrieval of files and documents
    from the archive.
  • Supervise Monthly
    uploading of all LMMS backups in the FTP site by 10th of every month.
  • Generate and submit
    accurate CSS, and follow up with NO to ensure its signed and posted in the
    FGDB on time.
  • Supervise the generation
    of food distribution invoices from all the districts of operation, work
    with the respective districts staff (Commodity Officers and FAIRO) to
    ensure that invoices have been processed as per agreed timelines.
  • Coordinate with field and
    M&E teams in the supervision of registration and distribution of LMMS
    ration cards to different categories of project beneficiaries and ensure
    all compliance issues are handled.
  • Supervise the maintenance
    and management of the LMMS equipment in all the districts of operation
  • Attend 15% of distribution
    every cycle to ensure compliance and commodity standard are in practice.

Qualifications, Skills and Experience:
  • The ideal candidate for
    the World Vision Senior Food Assistance Information Reporting Officer job
    opportunity must hold a Bachelor’s degree in Business Administration,
    Information Technology I.T, Computer Science, Accounting or Statistics.
    Masters degree is preferred.
  • Three years of working
    experience in IT or two years of working experience with a NGO or UN
    agency in Commodities Tracking /Accounting.
  • Knowledge of major donor
    regulations pertaining to commodities accountability and reporting.
  • Working experience in port
    operations, clearing and forwarding, dispatch and logistics planning,
    warehousing and storekeeping.
  • Excellent command of oral
    and written English.
  • Computer literacy is an
    added advantage.
  • Strong analytical skills.
How to Apply:
All suitably qualified candidates are encouraged to apply
online by visiting World Vision International’s e-recruitment jobs portal at
the web link below.
Please follow instructions on How to Create Account and
Profile at World Vision’s e-recruitment portal.  Qualified female
candidates are particularly encouraged to apply.
Deadline: 24th June 2018
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