The Ugandan Jobline

• Draft weekly and monthly work plans and
  share with the Programme Coordinator for input.
• Cascade weekly and monthly planning to
  the Assistant Project Manager, and field teams;
• Ensure adherence to weekly and monthly
  plans, to budget, to deliverables and to reporting requirements;
• Manage any deviation from the planned
  activities, in consultation with Programme Coordinator, to ensure that all
  deliverables for the project are met;
• Ensure that all activity plans,
  beneficiary lists, and other records are filed and maintained
  appropriately by the field teams;
• Act as primary focal point to the donor
  field team, including providing regular updates on implementation progress
  and ensuring clear communication of any challenges during implementation;
• Consult and coordinate with staff of
  other ACTED projects to ensure efficiency in resource use and strong
  synergy in planning and implementation for maximum impact

• Ensure beneficiary selection is carried
  out freely, fairly, and in adherence with ACTED’s principles
• Ensure that Project Officers receive
  sufficient training and support to effectively carry out their day to day
  activities (including beneficiaries);
• Support planning and guidance to Project
  Officers to carry out the mobilization, sensitization, identification and
  registration of group project beneficiaries;
• Ensure that profiling of all the
  beneficiary groups and group members is undertaken in an efficient and
  timely manner
• Ensure that all Project Officers are
  provided with clear guidance on the correct management of beneficiary
  information (including personal information used for mobile money
  transfers etc)
• Closely monitor the field team to ensure
  that Cash for Work (CfW) activities are being undertaken in a timely
  manner, and that all information regarding Cash for Work payments is kept
  up to do, clearly organized and rapidly accessible for spot-checks;
• Ensure that the field team is aware of
  the zero-tolerance policy for fraud or diversion of funds – including
  undertaking regular spot-checks on documentation, beneficiary identity and
  Cash for Work monitoring activities
• Report on a regular basis to the Program
  Coordinator, including ensuring that all bottlenecks and challenges are
  communicated as soon as possible;
• Undertake troubleshooting for field
  team, including liaison with Capital office, as necessary; and
• Carry out needs assessments as necessary
  and communicate any development needs to the Program Coordinator.

• Compile and submit quality weekly and
  monthly reports in a timely manner;
• Ensure submission of a MINIMUM of 1
  communication article about the project per month, to be featured on the
  ACTED website;
• Provide briefs of all external
  engagements including meetings and other functions;
• Document best practices, success stories
  and share with the Program Coordinator; and
• Ensure submission of a minimum of 10
  pictures per Field Officer, per week on the Project WhatsApp Group.

• Attend all relevant stakeholder meetings
  (including UN agencies, OPM, District, and Sub County) and report back to
  the Program Coordinator with minutes. Any action points or concerns must
  be communicated to the Program Coordinator as soon as possible, for rapid
  action;
• Closely manage the relationships with
  all relevant stakeholders (OPM, District, UN agencies, Development
  Partners, grassroots organizations etc) to ensure clear understanding of
  the project, increase synergies with other projects in the area and
  minimize duplications between parties; and
• Incorporate documented innovations into
  the implementation so as to improve program quality and strategy.

• Ensure all paperwork for project-related
  procurements and payments are raised and finalized on time;
• Support the finance department with
  weekly and monthly expenditure planning, to ensure effective cash-flow
  management;
• Support the logistics department with
  weekly and monthly procurement and stock-management planning;
• Undertake monthly reviews of expenditure
  and procurements, for reporting to capital level Program Coordinator;
• Ensure clear and consistent
  communication from the base to the capital level; and
• Provide technical input to ensure that
  all procurement meet the project needs, and are procured in a fair and
  compliant manner, according to ACTED global procedures.

• Ensure all assets entrusted under your
  custody are safe and secure;
• Update Logistics Officer and the
  Programme Manager on state of the motorcycles in use on regular basis;
• Ensure accurate filling and timely
  sub-mission of log books to logistics;
• Ensure data in the laptops are regularly
  backed up for safety.
• Fulfill any other relevant duties as may
  be requested by the Project Management Team

• The applicant for the ACTED Project
  Manager job placement should possess a Bachelor’s degree in Project
  Planning Management, Business administration, social sciences and
  development studies. Possession of a Master’s degree in a relevant field
  is an added advantage
• Three years of experience with an NGO in
  similar field
• Languages fluency in English, Kiswahili
  and local language

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