Project Manager International NGO Jobs – Agency for Technical Cooperation and Development (ACTED)

Organisation: Agency
for Technical Cooperation and Development (ACTED) 
Duty Station: Uganda
Reports to: Programme
About US:
ACTED (Agency for
Technical Cooperation and Development) is a non-governmental organization
created in 1993. Independent, private and not-for-profit, ACTED respects a
strict political and religious impartiality and operates according to
non-discrimination and transparency principles. ACTED’s vocation is to support
vulnerable populations worldwide and to accompany them in the construction of a
better future. The programmes implemented by ACTED in Africa, Asia, Middle East
and Latin America/Caribbean, aim at addressing the needs of the populations
affected by wars, natural catastrophes and/or economic and social crisis. ACTED
has been present in Uganda since 2007, and currently implements its
interventions in Karamoja, WestNile, South West and Northern Uganda.
Job Summary:   The
Project Manager is responsible for planning, managing and reporting on the
daily programme implementation of ACTED activities in Impevi and
PalorinyaRefugees Settlements respectively. The position also has direct line
management responsibilities for the Assistant Project Manager, and the Field
Teams.  The project includes activities
in both Arua and Moyo Districts. The Project Manager is directly responsible
for the implementation in both locations, and will be supported by an Assistant
Project Manager in Arua. The Project Manager will be based in the Moyo Area
Office, with frequent travel to both Palorinya and Imvepi Refugee Settlements,
and the surrounding Host Communities.
Key Duties and Responsibilities: 
Activity Planning:
  • Draft weekly and monthly work plans and
    share with the Programme Coordinator for input
  • Cascade weekly and monthly planning to
    the Assistant Project Manager, and field teams;
  • Ensure adherence to weekly and monthly
    plans, to budget, to deliverables and to reporting requirements;
  • Manage any deviation from the planned
    activities, in consultation with Programme Coordinator, to ensure that all
    deliverables for the project are met;
  • Ensure that all activity plans,
    beneficiary lists, and other records are filed and maintained
    appropriately by the field teams;
  • Act as primary focal point to the donor
    field team, including providing regular updates on implementation progress
    and ensuring clear communication of any challenges during implementation;
  • Consult and coordinate with staff of
    other ACTED projects to ensure efficiency in resource use and strong
    synergy in planning and implementation for maximum impact
  • Ensure beneficiary selection is carried
    out freely, fairly, and in adherence with ACTED’s principles
  • Ensure that Project Officers receive
    sufficient training and support to effectively carry out their day to day
    activities (including beneficiaries);
  • Support planning and guidance to Project
    Officers to carry out the mobilization, sensitization, identification and
    registration of group project beneficiaries;
  • Ensure that profiling of all the
    beneficiary groups and group members is undertaken in an efficient and
    timely manner
  • Ensure that all Project Officers are
    provided with clear guidance on the correct management of beneficiary
    information (including personal information used for mobile money
    transfers etc)
  • Closely monitor the field team to ensure
    that Cash for Work (CfW) activities are being undertaken in a timely
    manner, and that all information regarding Cash for Work payments is kept
    up to do, clearly organized and rapidly accessible for spot-checks;
  • Ensure that the field team is aware of
    the zero-tolerance policy for fraud or diversion of funds – including
    undertaking regular spot-checks on documentation, beneficiary identity and
    Cash for Work monitoring activities
  • Report on a regular basis to the Program
    Coordinator, including ensuring that all bottlenecks and challenges are
    communicated as soon as possible;
  • Undertake troubleshooting for field
    team, including liaison with Capital office, as necessary; and
  • Carry out needs assessments as necessary
    and communicate any development needs to the Program Coordinator.
  • Compile and submit quality weekly and
    monthly reports in a timely manner;
  • Ensure submission of a MINIMUM of 1
    communication article about the project per month, to be featured on the
    ACTED website;
  • Provide briefs of all external
    engagements including meetings and other functions;
  • Document best practices, success stories
    and share with the Program Coordinator; and
  • Ensure submission of a minimum of 10
    pictures per Field Officer, per week on the Project WhatsApp Group.
Networking with
relevant stakeholders:
  • Attend all relevant stakeholder meetings
    (including UN agencies, OPM, District, and Sub County) and report back to
    the Program Coordinator with minutes. Any action points or concerns must
    be communicated to the Program Coordinator as soon as possible, for rapid
  • Closely manage the relationships with
    all relevant stakeholders (OPM, District, UN agencies, Development
    Partners, grassroots organizations etc) to ensure clear understanding of
    the project, increase synergies with other projects in the area and
    minimize duplications between parties; and
  • Incorporate documented innovations into
    the implementation so as to improve program quality and strategy.
Compliance, Finance
and Logistics
  • Ensure all paperwork for project-related
    procurements and payments are raised and finalized on time;
  • Support the finance department with
    weekly and monthly expenditure planning, to ensure effective cash-flow
  • Support the logistics department with
    weekly and monthly procurement and stock-management planning;
  • Undertake monthly reviews of expenditure
    and procurements, for reporting to capital level Program Coordinator;
  • Ensure clear and consistent
    communication from the base to the capital level; and
  • Provide technical input to ensure that
    all procurement meet the project needs, and are procured in a fair and
    compliant manner, according to ACTED global procedures.
Asset management:
  • Ensure all assets entrusted under your
    custody are safe and secure;
  • Update Logistics Officer and the
    Programme Manager on state of the motorcycles in use on regular basis;
  • Ensure accurate filling and timely
    sub-mission of log books to logistics;
  • Ensure data in the laptops are regularly
    backed up for safety
  • Fulfill any other relevant duties as may
    be requested by the Project Management Team

Qualifications, Skills and Experience:
  • The applicant for the ACTED Project
    Manager job placement should possess a Bachelor’s degree in Project
    Planning Management, Business administration, social sciences and
    development studies. Possession of a Master’s degree in a relevant field
    is an added advantage
  • Three years of experience with an NGO in
    similar field
  • Languages fluency in English, Kiswahili
    and local language
How to Apply:
 All suitably qualified and interested
candidates are invited to send their applications accompanied by detailed CV
and daytime telephone numbers of three professional referees to The subject line should read “Project Manager.”
Deadline: 18th June 2018 by 5.00pm
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