Job
Title: Operations Officer
Title: Operations Officer
Organisation: Dwelling
Places (DP)
Places (DP)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Human
Resource Manager
Resource Manager
About US:
Dwelling Places (DP)
is a registered Christian Non Governmental Organization
is a registered Christian Non Governmental Organization
(NGO) which
specialises in the rescue, rehabilitation, reconciliation, resettlement and
follow-up of children living on the streets. The overall objective of DP is to
have a society where every child has a chest to rest their head on and a place
to call home.
specialises in the rescue, rehabilitation, reconciliation, resettlement and
follow-up of children living on the streets. The overall objective of DP is to
have a society where every child has a chest to rest their head on and a place
to call home.
Job Summary: The Operations Officer will provide operational
and technical support in the following areas but not limited to, General
maintenance, constructions, general repairs, security, devotions, vehicles,
volunteer’s program with effectiveness and efficiency.
and technical support in the following areas but not limited to, General
maintenance, constructions, general repairs, security, devotions, vehicles,
volunteer’s program with effectiveness and efficiency.
Key Duties and Responsibilities:
Vehicles:
·
Ensure
that all DP Vehicles, generators are managed and well maintained.
Ensure
that all DP Vehicles, generators are managed and well maintained.
·
Supervise
the use of logbooks, develop and share weekly travel schedules to ensure fuel
and funds are efficiently used
Supervise
the use of logbooks, develop and share weekly travel schedules to ensure fuel
and funds are efficiently used
·
Ensure a
staff travel policy is developed and implemented. Supervise routine cleaning of
cars
Ensure a
staff travel policy is developed and implemented. Supervise routine cleaning of
cars
Maintenance and
Construction:
Construction:
·
Supervise
the maintenance of furniture, equipment, vehicles
Supervise
the maintenance of furniture, equipment, vehicles
·
Ensure
all premises are properly maintained. Supervise all construction work at hand
occasionally participating in the work, being present at the site at least once
weekly to ensure construction progress
Ensure
all premises are properly maintained. Supervise all construction work at hand
occasionally participating in the work, being present at the site at least once
weekly to ensure construction progress
·
Maintain
a work-log for tasks & activities accomplished each day.
Maintain
a work-log for tasks & activities accomplished each day.
Repairs: Maintain an updated list of renovations,
repairs, broken equipment and liaise with departments to ensure timely responses
repairs, broken equipment and liaise with departments to ensure timely responses
Devotions: Ensure DP staff and children are spiritually
supported through organizing daily devotions, prayer retreats, inviting
preachers and ensuring staff participate in devotions.
supported through organizing daily devotions, prayer retreats, inviting
preachers and ensuring staff participate in devotions.
Security:
·
Ensure
the general security of all DP premises and assets is improved.
Ensure
the general security of all DP premises and assets is improved.
·
Recruit
credible security service, sensitize staff on security measures required for
the security of the organization.
Recruit
credible security service, sensitize staff on security measures required for
the security of the organization.
Requisitions: Raise administrative requisitions and follow
up to ensure funds are gotten in time as needed.
up to ensure funds are gotten in time as needed.
Supervision: Supervise all administrative functions and
stand in for the HR/Administrative Manager in controlling all HR/administrative
functions.
stand in for the HR/Administrative Manager in controlling all HR/administrative
functions.
Work plans and
Budgets:
Budgets:
·
Participate
in the preparation and management of work plans, budgets and reviews
Participate
in the preparation and management of work plans, budgets and reviews
·
Assist
in budget allocation and expense management for all the operational activities
of the organisation.
Assist
in budget allocation and expense management for all the operational activities
of the organisation.
·
Ensure
that operational activities are executed within allotted budget and timelines.
Ensure
that operational activities are executed within allotted budget and timelines.
Reporting: Write administration reports in a timely
manner.
manner.
·
Support
in organization of special events e.g. seminars, workshops, retreats and other
staff related functions.
Support
in organization of special events e.g. seminars, workshops, retreats and other
staff related functions.
·
Conduct
regular operational reviews and audits for preventive maintenance hold regular
meetings with staff to discuss operational updates, ideas and issues while
ensuring operational complaints are handled and resolved accurately and
quickly.
Conduct
regular operational reviews and audits for preventive maintenance hold regular
meetings with staff to discuss operational updates, ideas and issues while
ensuring operational complaints are handled and resolved accurately and
quickly.
·
Provide
excellent client service in order to build and maintain strong relationship
with the children parents and the general public
Provide
excellent client service in order to build and maintain strong relationship
with the children parents and the general public
·
Assist
the HR office in recruitment, selection, placement, orientation and retention
of staff
Assist
the HR office in recruitment, selection, placement, orientation and retention
of staff
·
Supervise
the driver, security guards, casual workers and other volunteers
Supervise
the driver, security guards, casual workers and other volunteers
·
Participate
in the purchase of inventory and other office necessities supervise and monitor
inventory usage.
Participate
in the purchase of inventory and other office necessities supervise and monitor
inventory usage.
Qualifications, Skills and Experience:
·
The
ideal candidate should preferably hold a University degree in business
management.
The
ideal candidate should preferably hold a University degree in business
management.
·
Three
years’ experience in the Administration/Project planning, Human resources or
accounting profession
Three
years’ experience in the Administration/Project planning, Human resources or
accounting profession
·
The
applicant must be born again and must be in alignment with the values, vision
and mission of Dwelling places in general
The
applicant must be born again and must be in alignment with the values, vision
and mission of Dwelling places in general
·
Fluency
in written and spoken English
Fluency
in written and spoken English
·
Strong
interpersonal, communication and organizational skills
Strong
interpersonal, communication and organizational skills
·
Ability
to negotiate and reach an acceptable compromise/solution amongst all levels in
the organization
Ability
to negotiate and reach an acceptable compromise/solution amongst all levels in
the organization
·
Computer
proficiency in MS office suite and outlook.
Computer
proficiency in MS office suite and outlook.
How to Apply:
All suitably
qualified and interested candidates are encouraged to send the following;
qualified and interested candidates are encouraged to send the following;
- A handwritten application letter with
and updated CV with academic qualifications
·
A
pastor’s letter, LC1 Letter and letter of recommendation from previous employer
A
pastor’s letter, LC1 Letter and letter of recommendation from previous employer
·
Two
passport size photos
Two
passport size photos
Deliver your
applications to: Dwelling Places Head Office – Off Nalukolongo Masaka road near
Mutundwe Police Station between 8:30 am to 5:00 pm Monday to Friday or email
to: [email protected] or call 0312-513701
applications to: Dwelling Places Head Office – Off Nalukolongo Masaka road near
Mutundwe Police Station between 8:30 am to 5:00 pm Monday to Friday or email
to: [email protected] or call 0312-513701
Deadline: 22nd June 2018
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