Fresher UN Operations Assistant – Airport Jobs – International Organization for Migration (IOM)

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Job Title:        Operations
Assistant – Airport
Organization: International
Organization for Migration (IOM)
Duty Station: Kampala,
Uganda
Reports to: Operations
Officer
About US:
Established in 1951,
International Organization for Migration (IOM) is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Job Summary: The
Operations Assistant – Airport is mainly responsible for performing
resettlement operations in compliance with IOM established procedures to ensure
orderly and timely movements of refugees and migrants:
Key Duties and Responsibilities: 
  • Transmit IOM Travel documents from IOM office to the airport for the
    migrants departing, or transiting Entebbe.
  • Arrange for USRAP promissory notes and Canadian warrants to be
    signed prior to departure from Entebbe international airport.
  • Liaise with airlines regarding pre-check-in procedures for IOM
    groups.
  • Coordinate migrants’ transportations between IOM Transit Centre and
    Entebbe international airport.
  • Check airline tickets and verify travel documents and migrants’
    identities prior to check-in.
  • Arrange check-in of the migrants departing Entebbe international
    airport assisting with bags, providing ID verification, leading departing
    migrants through customs and immigration.
  • Tag refugee baggage.
  • Ensure that relevant airport services are accessed for cases with
    special needs; including medical and unaccompanied minors.
  • Liaise with airlines, immigration, airport authorities on procedures
    for IOM passengers.
  • Arrange for meals and accommodation as necessary for all IOM
    passengers in case of delay with departure.
  • Inform Sr. Operations Assistants of any flight changes,
    cancellations.
  • Confirm departures to Operations Assistants, and provide bag count
    for transmitting the data to the receiving IOM mission.
  • Assist with arrival formalities to returning migrants at EBB airport
    and arrange for ground transportation.
  • Report on arriving migrants to Operations Assistants, and IOM
    sending missions.
  • Reports on the costs incurred by arriving migrants to Operations
    Assistants and sending IOM missions for proper settlement.
  • Perform any other duties assigned that may be assigned from time to
    time.

Qualifications, Skills and Experience:
  • The International Organization for Migration (IOM) Operations
    Assistant – Airport job opportunity should hold a High School Degree/
    Certificate with four years of relevant experience or Bachelor’s degree
    with two years of relevant experience in social sciences or related field
  • Diploma in IATA Standard or airline related field.
  • Four years of resettlement or movement experience.
  • Experience working with actors involved in movements: RSC, UNHCR,
    airport authorities etc.
  • Three years of resettlement or airline experience, such as
    experience working with actors involved in movements: RSC, UNHCR, airport
    authorities.
  • Strong practical computer skills, including MS Word, Excel.
    Proficiency in AMADEUS, and Mimosa. Knowledge of USRAP, Australian,
    Canadian, and European IOM resettlement procedures.
  • Required IOM functional competencies: effective communicator,
    successful negotiator, creative and analytical thinker, active learner,
    team player, and cross cultural facilitator.
  • Ability to read, understand and apply written instructions and
    guidelines; interpret instructions and resolve work related problems;
    detect input/output errors; perform basic arithmetical calculations.
  • Ability to work under stressful conditions such as heavy workloads
    and deadlines.
  • Keen attention to details.
  • Accuracy in handling and reporting data.
  • Willing to accept flexible work schedule
  • Thorough knowledge of English and Swahili, Kinyabwisha and  Kinyarwanda is an added advantage
How to Apply:
All suitably
qualified and interested candidates should send their updated resumes with
three references electronically to hruganda@iom.int. The subject of your
email should be the Reference Number and Position Title i.e. “SVN: 03/06/018
Operations Assistant- Airport.” Please ensure that send your attachments as ONE
DOCUMENT in PDF. The title of your attachment should be your full name.
NB: Since
the system is automated, if you do not follow the above mentioned instruction
your application may be missed by the system.
Deadline: 24th June 2018 by 12:00pm
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