Fresher Finance and Administration Assistant NGO Jobs – Saferworld UK

Organization: Saferworld UK 
Duty Station: Uganda
Reports to: Finance Manager
About US:
Saferworld is an independent international organisation
working to prevent violent conflict and build safer lives. We work with local
people affected by conflict to improve their safety and sense of security. We
do this by supporting effective policies and practices through advocacy,
research and policy development, and through supporting the actions of others.
We have a strong thematic focus to our conflict prevention work prioritising:
people’s security and access to justice services; gender norms that cause and
perpetuate violent conflict; the impact of external conflict drivers including
weapons flows; conflict-sensitive political, economic, development, and
security engagement; and inclusive and accountable governance and peacebuilding
processes.
Job Summary:  The finance and administration assistant will
join our finance and administration team to ensure the smooth and efficient
management of the financial and administration systems. The post-holder will
support the project manager and other team members in operating a strong
financial control environment in the Saferworld Moroto office, including
maintaining comprehensive and accurate financial records and other bookkeeping
and banking tasks. He / She will also provide logistical and administrative
support to programme activities of the Saferworld Moroto office as required.
The post requires working closely with the Uganda team members and our partners
under the guidance of the finance manager, regional HR/OPs administrator and
finance and operations/HR team in London.
Key Duties and Responsibilities: 
Finance
  • Receive and process
    payments in favour of suppliers, staff and any other providers of goods
    and services to the organisation.
  • Process staff payment
    requests, supplier and service providers invoices.
  • Review payment supporting
    documents to ensure that they are in line with authorisation levels.
  • Management of project
    cash.
  • Ensure the safe custody of
    money in line with finance policies and procedures
  • Capture all financial data
    in the organisation’s accounting software
  • Check for accuracy,
    completeness and coding before transactions are entered into the
    accounting system.
  • Support preparation and
    submission of financial reports
  • Prepare monthly financial
    statements
  • Support to internal and
    external audit teams
  • Plan and prepare all the
    necessary information the auditors would require to execute their tasks. 
  • Coordinate the Office’s
    administrative activities in an effective and accurate manner.
  • Work cooperatively with
    all team members to support the achievement of the project work plans.
  • Safeguard and maintains an
    updated register of all project assets within the office premises and
    ensure that they are regularly serviced and are not mis-used.
  • Coordinate and arrange
    team travel including hotel reservations and processing of staff travel
    allowances.
  • Support the project team
    in coordinating activities so that the project identified objectives and
    goals are achieved.
  • Maintain an accurate and
    up to date records management system including classifying and coding
    electronic and hard copy files.
  • Support the project team
    in preparation of all required internal and external reporting
  • Perform any other tasks
    assigned by management

Qualifications, Skills and Experience: 
  • The prospective employee
    for the Saferworld Finance and Administration Assistant job placement must
    hold a bachelor’s degree in business administration, or business studies
    or management with specialisation in finance or accounting.
  • One year of experience of
    working in finance, administration and/or procurement in a relevant field
    in NGOs or INGOs.
  • Sound knowledge of
    accounting procedures and principles.
  • Excellent skills of
    operating Microsoft word and excel spreadsheets.
  • Experience of using
    accounting software specially, QuickBooks
  • Fluency in English
    (written and spoken)
  • A positive problem-solving
    approach
  • Good interpersonal and
    team-working skills
  • A willingness to promote
    the work of Saferworld and develop collaborative work with others
  • A commitment to working in
    a non-partisan manner
  • A commitment to learn and be
    open for new ideas and
    approaches
How to Apply:

All suitably qualified and interested candidates are
encouraged to send a complete application form, download
here
 and send to jobs@saferworld.org.uk.
Please cite the reference as FAA-MTO.
Deadline: 24th June 2018
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline



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