45 No Experience A' Level Field Representative Job Opportunities - Marketing Arina (U) Ltd

Job Title:     Field Representative (45 No Experience Job Opportunities) Organization:  Marketing Arina (U) Ltd Duty Station:  Kampala...

Fresher Diploma Voucher Clerk Job Careers - United States Embassy / US Mission (Salary 41m)

Job Title:         Voucher Clerk
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: UGX 41,892,912 – UGX 61,793,254 p.a. inclusive of allowances
Announcement Number: Kampala-2018-024
Open To: Current Employees of the Mission – All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); or Declared Members of Household (MOHs) – All Agencies (Actual FS salary determined by Washington D.C.)

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Job Summary:  The Voucher Clerk examines simple/uncomplicated and straightforward invoices to ensure conformance with terms of original purchase order or authorization.  The incumbent performs a variety of related clerical duties such as vendor invoice and employee reimbursement data entry into the invoice tracking spreadsheet and any other miscellaneous clerical work as assigned.

Key Duties and Responsibilities: 
Voucher Examining 60%
  • Maintain a tracking document for all invoices received in the Financial Management Center (FMC) and ensure that they are logged within 1 business day of receipt. Ensure that tracked invoices conform to the tax refund eligibility requirements for tax invoices.
  • Routing invoices for approval and ensuring that routed invoices are returned within 5 business days of dispatch to the respective sections within the mission.
  • Scan and send approved payment vouchers to the Post Support Unit (PSU), an offsite voucher processing/payment unit for certification and disbursement. Scans are to be prepared within 2 business days of receipt of request.
  • Examine invoices to ensure compliance with terms of original purchase order or authorization and obtain signatures of receiving officials, check computations on invoices to ensure accuracy. Enter payment information into RFMS/M and ensure the voucher packet is legal, proper and correct and present it for certification by the Financial Management Officer.
E-Filing 30%
  • For all invoices relating to purchase orders, ensure that the invoices are filed within ILMS/Ariba within 6 months of receipt of the invoice.
  • For all disbursements paid to vendors with purchase orders, retrieve the funds transfer notification and input it into ILMS/Ariba within 6 months of payment disbursement.
  • Run the E-filing report from ILMS/Ariba on a quarterly basis and ensure that there are no long outstanding items i.e. older than 6 months.
Alternate Administrative Assistant 10%
  • Direct calls and queries received by the FMC both internally from mission personnel and externally from vendors and contacts.
  • Manage section equipment and expendable supplies; maintain records and re-order as appropriate.
  • Collect and distribute incoming mail, deliver outgoing mail to the mail room.
  • Collect, audit and verify T&A inputs from the FMO staff. Enter T&A inputs and adjustments to the T&A system. Maintain T&A and leave records

Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the US Embassy Voucher Clerk job opportunity should have completed two years college studies (diploma) in business administration, finance, or accounting
  • A minimum of two years’ experience in a financial, administrative and clerical position within a finance office is required.
  • Extensive working knowledge of secretarial and administrative processes and procedures. Good knowledge of accounting office operations is mandatory and general familiarity with basic accounting principles and concepts as well as financial management.
  • Demonstrated ability to establish priorities, organize a varied and large workload in an efficient and timely manner and develop procedures for the successful implementation of work assignment.
  • Excellent interpersonal and customer service skills and an ability to work under minimum supervision.
  • Excellent skills in the use of office equipment, computer applications and web based systems.
  • Language Proficiency: Level III English ability (good working knowledge in written, spoken and reading) is required.

How to Apply:
All suitably qualified and interested candidates who wish to join the United States Embassy in Kampala are encouraged to Apply Online by following the instructions below;
  • Applicants shall be required to register under the careers page for US Embassy Kampala using the link, Click Here
  • You will receive confirmation of registration and proceed to apply.
  • On completion of this process you will receive an auto response via your email.

NB: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).

Deadline: 15th June 2018

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

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