The Ugandan Jobline

• United States Agency for International
  Development (USAID)
• Centers for Disease Control (CDC)
• Peace Corps

• Maintain a tracking document for all invoices received in the
  Financial Management Center (FMC) and ensure that they are logged within 1
  business day of receipt. Ensure that tracked invoices conform to the tax
  refund eligibility requirements for tax invoices.
• Routing invoices for approval and ensuring that routed invoices are
  returned within 5 business days of dispatch to the respective sections
  within the mission.
• Scan and send approved payment vouchers to the Post Support Unit
  (PSU), an offsite voucher processing/payment unit for certification and
  disbursement. Scans are to be prepared within 2 business days of receipt
  of request.
• Examine invoices to ensure compliance with terms of original
  purchase order or authorization and obtain signatures of receiving
  officials, check computations on invoices to ensure accuracy. Enter
  payment information into RFMS/M and ensure the voucher packet is legal,
  proper and correct and present it for certification by the Financial Management
  Officer.

• For all invoices relating to purchase orders, ensure that the
  invoices are filed within ILMS/Ariba within 6 months of receipt of the
  invoice.
• For all disbursements paid to vendors with purchase orders, retrieve
  the funds transfer notification and input it into ILMS/Ariba within 6
  months of payment disbursement.
• Run the E-filing report from ILMS/Ariba on a quarterly basis and
  ensure that there are no long outstanding items i.e. older than 6 months.

• Direct calls and queries received by the FMC both internally from
  mission personnel and externally from vendors and contacts.
• Manage section equipment and expendable supplies; maintain records
  and re-order as appropriate.
• Collect and distribute incoming mail, deliver outgoing mail to the
  mail room.
• Collect, audit and verify T&A inputs from the FMO staff. Enter
  T&A inputs and adjustments to the T&A system. Maintain T&A and
  leave records

• The applicants for the US Embassy Voucher Clerk job opportunity
  should have completed two years college studies (diploma) in business
  administration, finance, or accounting
• A minimum of two years’ experience in a financial, administrative
  and clerical position within a finance office is required.
• Extensive working knowledge of secretarial and administrative
  processes and procedures. Good knowledge of accounting office operations
  is mandatory and general familiarity with basic accounting principles and
  concepts as well as financial management.
• Demonstrated ability to establish priorities, organize a varied and
  large workload in an efficient and timely manner and develop procedures
  for the successful implementation of work assignment.
• Excellent interpersonal and customer service skills and an ability
  to work under minimum supervision.
• Excellent skills in the use of office equipment, computer applications
  and web based systems.
• Language Proficiency: Level III English ability (good working knowledge in written,
  spoken and reading) is required.

• Applicants shall be required to register
  under the careers page for US Embassy Kampala using the link, Click
  Here
• You will receive confirmation of
  registration and proceed to apply.
• On completion of this process you will
  receive an auto response via your email.

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